Acquisition of Computers for the U. S. Embassy Tokyo, Japan
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0006
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334111 Electronic Computer Manufacturing
- Place of performance
- Tōkyō Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking to procure 18 HP Elite SFF 800 computers for the Public Affairs Section of the U.S. Embassy in Tokyo, Japan through a firm fixed-price purchase order. The solicitation requires vendors to submit electronic quotes by February 24, 2025, with specific technical specifications including Windows 11 Pro, Intel Core i5-14500 processor, 16GB DDR5 memory, and 256GB SSD storage. Potential quoters must be registered in the System for Award Management (SAM) database prior to contract award, and the government may award the purchase order based on initial quotations without further discussion. Questions from potential vendors were accepted until February 7, 2025, and the solicitation allows for electronic submissions with a 15MB email attachment limit. The RFQ includes new certification requirements related to federal anti-discrimination laws and Executive Order 14173.
The contract opportunity is not set aside for small businesses and is classified under NAICS category 334111 for Electronic Computer Manufacturing. Delivery of the computers is required within 30 calendar days of contract award, with delivery to be made to the U.S. Embassy Tokyo location during normal business hours on weekdays, excluding U.S. and Japanese holidays. The embassy is exempt from Japanese consumption taxes, and vendors must provide at least 10 working days' prior notice before delivery. The specified computer model is the HP Elite SFF 800 (7E5C9AV-DDIJ) or an equivalent that meets the detailed technical specifications. Contractors must also coordinate deliveries with the Contracting Officer's Representative and comply with specific requirements regarding computer specifications, including the mandatory use of an HP 320M mouse and integrated graphics.
Notice text
Enclosed is a Request for Quotations (RFQ) for acquisition of computers for Public Affairs Section (PAS) of the U.S. Embassy Tokyo, Japan. All responsible sources may submit a quote, which will be considered.
The Government may award the Purchase Order based on the initial quotation without discussion. The resultant Purchase Order will be firm fixed price.
Prospective quoters shall be registered in the System for Award Management (SAM) database prior to award of a contract. Therefore, prospective quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement. Below is the website link providing vendor registration information: https://sam.gov/content/home
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| 19JA8025Q0006 - Amendment A0001-V2.pdf | ||
| 19JA8025Q0006 - QandA.pdf | ||
| 19JA8025Q0006 - Cover Letter-RFQ.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Acquisition of Computers for the U. S. Embassy Tokyo, Japan | Pre-Solicitation |
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