US Embassy Pretoria RFQ - monitors and scanner (PR16337588)
Open Solicitation Posted
- Solicitation number
- PR16337588
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- PSC
- 7E20 IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)
- Place of performance
- Pretoria Gauteng 0186 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The US Embassy Pretoria, Department of State, is soliciting quotations under RFQ PR16337588 for 19 HP Series 5 Pro 534pm 34 WQHD USB-C conferencing monitors (9E0Z2UT), one Philips 49 dual QHD curved SuperWide monitor (49B2U5900CH/73), and two Fujitsu ScanSnap iX1600 ADF scanners, with quotations due November 13, 2026. No set-aside is used.
Place of performance is Pretoria, 0186, South Africa. Nearest suitable equivalents with the same specifications are acceptable, and substitute quotes must include data sheets. Vendors shipping from the US must include freight to the freight forwarders in Elizabeth, NJ 07206 and export crating. Vendors shipping from outside the US must include DAP (door-to-door) delivery to the embassy warehouse at 30 Gemsbok Street, Koedoespoort, Pretoria. All wood packaging must be ISPM15 compliant with the ISPM mark showing. Quotes must state the estimated weight and dimensions of the entire shipment. The embassy will provide an exemption certificate for local customs duties and taxes.
Quotations go to Pretoria_quotations@state.gov, keeping the RFQ subject line. The notice body states a deadline of 12:00 SAST on 13 October 2026, which predates the October 29, 2026 posting; the structured due date is November 13, 2026. Prices must remain firm for 30 calendar days from the closing date. Payment is due 30 days from receipt of goods and proper invoice, whichever is later, and submitting a quotation accepts these terms.
Vendors must complete, sign, and return the attached Express NDAA Certification (Section 889 covered telecommunications), using the new version that replaces the prior one. The attached provisions and clauses file applies to purchases above $15,000. Its GovTribe AI summary lists DOSAR AI provisions 652.239-801 through 652.239-806 covering AI-use disclosure, vendor lock-in, and large language model compliance. NAICS is 423430 and PSC is 7E20.
Notice text
The US Embassy in Pretoria is requesting quotations for the following IT devices, or nearest suitable equivalent with the same specifications:
HP Series 5 Pro 534pm 34″ WQHD USB-C Conferencing Monitor (9E0Z2UT)
Qty: 19
Philips 49″ Dual QHD Curved SuperWide Monitor with USB-C (49B2U5900CH/73)
Qty: 1
Fujitsu ScanSnap iX1600 ADF Scanner - 600 dpi Optical (Black)
QTY: 2
** If you are quoting on suitable substitutes, please include Data Sheets with your quote.
If shipping from the US, please include shipping costs to our Freight Forwarders in Elizabeth, NJ, 07206.
Also include crating for export to South Africa. All wood must be ISPM15 compliant, with the ISPM mark showing.
Indicate the estimated weight and dimensions of the entire shipment on your quotation.
If shipping from a location outside the US, please include DAP (door-to-door) shipping to our Warehouse at the following address:
30 Gemsbok Street
Koedoespoort
Pretoria
South Africa, 0186
** You will be provided with an exemption certificate for local customs duties and taxes.
Quotations must be sent to our quotations email address, keeping the subject line of this email.
Pretoria_quotations@state.gov
Your quote is due by 12h00 on 13 October 2026 (SAST)
Please ensure that the prices quoted, remain firm and fixed for a minimum period of 30 calendar days from the RFQ closing date. No price adjustments will be accepted during this validity period.
Please complete, sign and return the attached Express NDAA Certification as soon as possible.
As per revised guidance from the Office of the Procurement Executive in Washington, vendors are requested to complete this new version of the NDAA Compliance Declaration, which replaces the previous version
EFT payment will be made 30 days from receipt of goods and proper invoice, whichever is later. By submitting a quotation you confirm that you accept these payment terms.
Files
| File | Type | Posted |
|---|---|---|
| EXPRESS NDAA CERTIFICATION.pdf | ||
| Solicitation provision and clauses exceeding 15K US Dollar.docx | DOCX document |
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