19JA8025Q0006 - QandA.pdf

February 14, 2025

Questions and Answers

Request for Quotations (RFQ) No. 19JA8025Q0006 Acquisition of Computers

Question 1:

“I have Dell computers that meet or exceed the requirements. Section 1.2.1 states “List of Items and Specification or their equivalent approved by Diplomatic Technology Section”. I would like to confirm that equivalent computers will be considered.”

Answer1:

Only computers meet all the minimum specifications and approved by Diplomatic Technology Section shall be considered. Please refer Page 4 of 19JA8023Q0016 - Amendment A001, Section 1.2.1 (a) List of Items and Specification.

Question 2:

“Warranty: SSD Media retention with On-site (Address: U.S. Embassy Tokyo, 1-10-5 Akasaka, Minato-ku, Tokyo, Japan) repair services” Can you specify the term of warranty required? (Eg., 3 years, 4 years, or 5 years)”

Answer2:

Please refer 19JA8023Q0016 - Amendment A001.

Question 3:

“For this warranty, would our company be expected to service this warranty, or would the manufacturer’s warranty be sufficient?”

Answer3 :

Question 4:

“Do you require OS reinstall warranty services, or just Hardware repair warranty services?”

Answer 4:

Question 5:

“The model mentioned in the solicitation is HP and are you open for other equal branded models of similar specs from Lenovo, Dell, Acer, MSI etc?”

Answer5:

Embassy of the United States of America

Tokyo, Japan

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Only computers meet all the minimum specifications and approved by Diplomatic Technology Section shall be considered. Please refer Page 4 of 19JA8023Q0016 - Amendment A001, Section 1.2.1 (a) List of Items and Specification.

Question 6:

“Do you have any specific ask on TAA compliant on the units”

Answer 6:

There’s no TAA compliant written in the RFQ.

Question 7:

“It was mentioned no Graphics card, but these units come with integrated graphics card is that acceptable?”

Answer 7:

Shall use the graphics built into the Intel(R) Core(TM) i5-14500 (14C/2.6GHz/24M).

Question 8:

“Do you need any keyboard/mouse/Monitors?”

Answer 8:

Please refer 1.2.1(a) List of Items and Specifications.

Question 9:

“Are you open for AMD based processors equivalent to Intel i5 14th generation processors”

Answer 9:

Intel(R) Core(TM) i5-14500(14C/2.6GHz/24M) required.

Question 10:

“Can we consider this to be a Small business set aside?”

Answer 10:

Please refer First row of page 1 “REQUEST FOR QUOTATIONS (RFQ).

Question 11:

“Does the acquisition include only the computers themselves, or are monitors also required?”

Answer 11:

Question 12:

“If a monitor is required, could you please specify the preferred monitor size?”

Answer 12:

Question 13:

“What is the required manufacturer’s warranty period for the computer?”

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Answer 13:

Question 14:

“The HP 320M Mouse is EOL for this build. Replaced it with the HP Black 125 Wired Mouse as an alternative. – Is this acceptable for the quote.”

Answer 14:

Shall deliver HP 320M.

Question 15:

“Included a 3-year Onsite Care pack with Defective Media Retention for the warranty. On the quote the warranty length was not specified, So, the distributor defaulted to quoted a 3-year warranty. Please let me know if you would prefer a longer warranty.”

Answer 15:

Question 16:

“What type of on-site repair services for the SSD media retention?”

Answer 16:

Question 17:

“What is the expected delivery date from the time of the award?”

Answer 17:

Question 18:

“Are there any additional addendums?”

Answer 18:

If there’s addendums, it would be published on SAM.gov

–End of Questions and Answers-