7D20--EEG Acquisition PC Upgrade

The Department of Veterans Affairs Veterans Health Administration, specifically Network Contracting Office 17, has issued a Special Notice announcing its intent to award a sole-source procurement contract to Nihon Kohden America, Inc. The contract is focused on acquiring specific equipment and software upgrades for EEG workstations and systems. Specifically, the procurement includes Windows 10 upgrades for 5 EEG workstations, replacement of a PC for EEG 1200-R, remote IT system configuration, and installation services. The contract will be structured as a firm-fixed price agreement, categorized under NAICS code 334118 for Computer Terminal and Other Computer Peripheral Equipment Manufacturing. Nihon Kohden America, Inc. has provided documentation asserting they are the sole authorized service provider for the required equipment.

The purpose of this Special Notice is to provide transparency about the intended sole-source procurement and allow potential alternative sources to demonstrate their capabilities. While no contract will be awarded based on responses to this notice, interested contractors may submit capability statements, proposals, or quotations within 7 days of the notice's publication (by March 10, 2025). These submissions will be evaluated to determine if a comparable source exists that might be more advantageous to the government. The statutory authority for this non-competitive procurement is 41 U.S.C. 3304(a)(1), as implemented by FAR 6.302-1, which permits sole-source awards when only one responsible source can satisfy agency requirements. If no affirmative written responses are received within the specified timeframe, the VA will proceed with issuing a contract to Nihon Kohden America, Inc. without further notice.