6525--3T Siemens Head Neck Coil | 642 Philadelphia VAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is procuring a Siemens Head/Neck 20 Shim MR Coil 3T (Part Number 10835555) specifically designed for their 3T Siemens Vida MRI machine at the Philadelphia VA Medical Center. This is a brand name solicitation requiring a 64-channel Head/Neck coil with specific technical characteristics including ultrafast 3D imaging capabilities, maximum signal-to-noise ratio, patient comfort features, and compatibility with EEG imaging. The coil must have dimensions of 435mm x 395mm x 350mm and will be subject to inspection by the Chief of Biomedical Engineering. The contractor will be required to come on-site to register the device to the scanner, with delivery coordinated with the Biomedical team during business hours (8am-4:30pm Monday-Friday, excluding observed holidays). The solicitation was posted on September 8, 2025, with responses due by September 12, 2025, providing vendors with a very short four-day response window.

This procurement does not utilize any set-aside designations and is unrestricted competition, though the brand name justification significantly limits potential vendors. The acquisition is valued under the Simplified Acquisition Threshold of $250,000, and market research conducted through multiple channels including FPDS, GSA Advantage, and SAM.gov revealed limited vendor options, with only the manufacturer and one Service-Disabled Veteran-Owned Small Business previously supplying the product. The procurement involves the acquisition of one specialized MRI coil unit specifically required for compatibility with the existing 3T MRI Scanner at the Philadelphia VAMC Radiology Department. Performance will take place at the Corporal Michael J. Crescenz VAMC in Philadelphia, PA 19104, where the equipment must be delivered and registered to integrate with the facility's existing Siemens MRI system. The contract effective date is September 8, 2025, and the procurement falls under NAICS code 334510 for Electromedical and Electrotherapeutic Apparatus Manufacturing.