6515--NX EQ Image Guided Surgical Navigation System (VA-26-00083972)

The Department of Veterans Affairs Strategic Acquisition Center Frederick seeks NX EQ Image-Guided Surgical Navigation Systems (Medtronic Stealthstation S8 or equal) via a single-award Requirements contract, with proposals due November 5, 2026 at 12:00 p.m. Eastern and questions due October 14, 2026 at 9:00 a.m. Eastern. This procurement is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and is restricted to new OEM equipment only; refurbished, remanufactured, or gray market items are ineligible.

Place of performance is Independence, Kansas 67301 (administrative), with delivery on an FOB Destination basis to VA medical centers and facilities throughout CONUS and OCONUS as specified in individual orders. The contract period comprises one 12-month base year plus four optional 12-month extension years. The Price Cost Schedule (Attachment A) specifies 79 CLINs covering the Stealthstation S8 main cart, camera cart, power pack, software modules (Spine, Cranial, ENT, DBS, 3D, Merge, Stereotaxy), instrument sets, and O-ARM O2 imaging configurations, with estimated annual quantities of four units per year across all years. All proposed unit prices must embed a 3.0% Service Level Agreement fee; pricing is FOB Destination with a capped shipping fee of $25.00 per instrument and accessory item.

Salient characteristics include a minimum 27-inch touchscreen monitor, real-time 3D image fusion and navigation, interfacing with MRI/CT/3D ultrasound, cranial and spine navigation capability, optical and electromagnetic tracking, FDA 510(k) approval, minimum one-year manufacturer warranty, and VA Electronic Health Record interoperability. Contractors must obtain OEM authorization letters if acting as distributors, submit monthly and quarterly sales reports by VISN and facility, and certify the absence of product recalls and safety issues. Contractors must comply with VA security and privacy requirements under Handbook 6500.6, including FIPS 140-2 encryption, TLS per NIST 800-52, contractor background investigations equivalent to VA employee standards, and 24-hour notification of personnel separations or access changes. A Business Associate Agreement is required due to potential handling of protected health information.

Evaluation weighs Technical (significantly more important) above Past Performance and Price (less important than combined non-price factors). Award will be made on a best-value basis to a responsible offeror meeting all minimum salient characteristics. NAICS 334510, PSC 6515.