6515--NX EQ Image Guided Surgical Navigation System (VA-26-00083972)

The Department of Veterans Affairs Strategic Acquisition Center Frederick seeks to procure NX EQ Image-Guided Surgical Navigation Systems (Medtronic Stealthstation S8 or equal) for nationwide delivery, with proposals due November 5, 2026 at 12:00 PM Eastern. Questions are due October 14, 2026 at 9:00 AM Eastern. This procurement is set aside 100% for Service-Disabled Veteran-Owned Small Businesses.

Place of performance is nationwide (CONUS and OCONUS) with delivery on FOB Destination basis to locations identified in individual orders. Contracting Officer Sara Vickroy and Contract Specialist Alanna Wilson (Alanna.Wilson@va.gov, 240-215-1633) administer the contract from Frederick, Maryland.

Only new OEM equipment is acceptable; refurbished, remanufactured, and gray market items are prohibited. Offerors must meet ten salient characteristics including a minimum 27-inch high-resolution touchscreen monitor, real-time 3D image fusion navigation, interface compatibility with MRI, CT, and 3D ultrasound, optical and electromagnetic tracking, FDA 510(k) approval, and minimum one-year manufacturer warranty. Systems must interoperate with the VA Electronic Health Record System. Distributors must provide OEM-certified Authorized Distributor Letters dated within 30 days of proposal submission and valid through all four option years.

The contract runs 12 months base plus four 12-month option periods, totaling five years maximum. The Price Cost Schedule lists 79 CLINs with 4-unit estimated quantity per year (20 units total). All pricing must embed a 3.0% Service Level Agreement fee and $25.00 per-item shipping cap for instruments and accessories. Liquidated damages for delivery delays are $37.50 per calendar day. Quarterly sales reporting within 60 days of quarter-end is required, with SLA remittance due within 60 days thereafter.

Contractor personnel requiring VA information system access must complete VA training, sign Rules of Behavior, and comply with background investigation requirements. Contractors must comply with VA Handbook 6500.6 security and privacy requirements including FIPS 140-2 encryption, TLS transmission, and immediate incident notification within one hour of discovery. A Business Associate Agreement is required post-award due to potential protected health information handling.

Evaluation weighs Technical (significantly more important), Past Performance, and Price (least important). Proposals must include four volumes: Technical with completed Salient Characteristics Table, Past Performance with three relevant contracts from the past three years, Price Cost Schedule in Excel with unit prices to two decimal places, and signed offer sheet with OEM authorization. NAICS code is 334510; PSC is 6515. Amendment 1 issued October 15, 2026 provides government responses to industry questions.