ATTACHMENT E -QUARTERLY SALES REPORTING TOOL_NX EQ Image-Guided Surgical Navigation System.xlsx

This is a Quarterly Sales Reporting Tool template for the NX EQ Image-Guided Surgical Navigation System contract (36C10X27R0004) issued by the Department of Veterans Affairs Strategic Acquisition Center Frederick. The spreadsheet is designed to track and report quarterly sales of the NX EQ systems across all VA facilities organized by Veterans Integrated Service Network (VISN) and individual medical center locations. The reporting template requires contractors to document the quantity sold of each line item by facility, calculate total quarterly quantities sold, multiply quantities by the contract price (inclusive of Service Level Agreement fees), and report total quarterly sales figures. The tool encompasses 22 VISNs with approximately 150+ individual VA facilities nationwide, ranging from New England Healthcare System to Desert Pacific Healthcare Network, enabling comprehensive tracking of device distribution across the entire VA healthcare system.

The template includes fields for contractor identification, contract number, reporting quarter (formatted for FY 2027), CLIN number, product description, salient characteristics, contract/part number, and price inclusive of SLA fees. Contractors must populate quantity sold columns for each of the 22 line items and provide summary calculations including total quarterly quantity sold, total quarterly sales amount with SLA, anticipated SLA amount, total sales without SLA, and SLA received amounts (for Hines fiscal reporting only). This structured reporting mechanism ensures standardized quarterly tracking of NX EQ system sales across the VA's geographically distributed healthcare network while maintaining visibility into pricing structures and service level agreement compliance.