6515--IDC ceiling lift replacement contract for the tomah VAMC located in tomah WI, 54660

The Great Lakes Acquisition Center, on behalf of the Tomah VA Medical Center, seeks acquisition and installation of ceiling lift systems across the Tomah VA Medical Center and outpatient clinics in La Crosse and Wausau, Wisconsin, with quotes due July 2. This is an Indefinite Delivery Contract with four ordering periods, issued as an RFQ under simplified acquisition procedures (FAR subpart 12.202); Brand Name or Equal is unrestricted.

Place of performance includes the Tomah VA Medical Center at 500 E Veterans Street, Tomah, WI 54660 (with FOB Destination to Building 402 Warehouse), and subordinate VA outpatient clinics at La Crosse and Wausau. The NAICS code is 339112, Surgical and Medical Instrument Manufacturing (1,000-employee small business size standard); PSC is 6515.

Ceiling lifts must comply with Veterans Health Administration load testing standards and patient safety requirements. LIKO brand lifts are explicitly excluded due to failure to meet VHA emergency stop standards. Systems must meet ISO 10535 and UL 60601-1 standards, feature emergency manual lowering devices, soft-start/soft-stop controls, and continuous charge track systems. The procurement includes standard lifts with 550-pound capacity and bariatric lifts with minimum 800-pound capacity, both with integrated scales where specified. Attachment B specifies approximately 118 total installations across four ordering periods, with room-level details including facility addresses, ceiling heights, track configurations, and mounting requirements. Installation services require certification by a registered structural engineer (Inspector of Record).

Offerors must submit firm-fixed pricing for all line items across all four ordering periods in Volume 1, along with FAR 52.225-6 Trade Agreements Certificate, OEM authorization letters, and a completed Public Law 119-37 Section 258 compliance certification. Volume 2 requires operations and service manuals, cleaning/disinfection procedures, technical narrative demonstrating SOW compliance, past performance documentation from VA facilities, five-year manufacturer safety records and device recalls summaries, warranty information, and maintenance documentation. A mandatory site walkthrough is scheduled for June 16, 2026; the question cutoff is June 23. Evaluation uses comparative analysis across Technical and Experience Capability, Past Performance, and Price, with offerors rated borderline or below deemed ineligible. Quotes must not exceed seven megabytes per email. Offerors must maintain workers' compensation ($100,000 employer's liability), general liability ($500,000 per occurrence), and automobile liability ($200,000 per person, $500,000 per occurrence, $20,000 property damage). Government intends award without discussions but reserves the right to conduct discussions if necessary. Offers remain firm for 60 calendar days from receipt date.