36C25226Q0277.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Matthew Hohl Matthew.Hohl@va.gov Matthew.Hohl@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is Brand Name or Equal Unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing with a small business size standard of 1000 Employees.

The FSC/PSC is 6515 Medical and Surgical Instruments, Equipment, and Supplies.

The Great Lakes Acquisition Center, on behalf of the Tomah VA Medical Center, Tomah, WI 54660-3105 is seeking to setup an Indefinite‑Delivery Contract (IDC) with 4 ordering periods contract for acquisition and installation of new ceiling lift systems through the Tomah VA Medical Center and Outpatient Clinics.

All interested companies shall provide quotations for the following items:

(See S02 - Attachment Appendix B for SOW)

Statement of Work Site walk through A site walk through has been scheduled for June 16th, 2026.

POC: Elizabeth Arity and Ethan Urban as secondary Location: Building 402 at the turnaround entrance.

Cutoff date for questions will be June 23rd, 2026 (11:59pm Central time). Questions can be submitted to Matthew.Hohl@va.gov.

Salient Characteristics Background The facility requires a Indefinite‑Delivery Contract (IDC) ordering period contract for acquisition and installation of new ceiling lift systems through the Tomah VA Medical Center and Outpatient Clinics. Locations of lifts are outlined in Appendix B. (See Attachment Appendix B for SOW) Ceiling lifts are essential for ensuring safe patient handling and mobility. The current systems do not meet the Veterans Health Administration (VHA) required load testing standards, as identified during the annual preventive maintenance review, and must be replaced to maintain compliance and patient safety.

Specifications

1. Overhead ceiling lifts:

a. The Lift Unit shall be constructed of a steel frame system driven by a gear-reduced, high-torque, horizontal axis motor.

b. The ceiling lift motor shall have an integrated Class III scale with LCD screen that allows users to read weights off the hand control for ergonomic safety and accurate documentation.

i. Scale must be internal and not decrease the lifting height of the system. Detachable scales do not meet this requirement because they reduce hanger-bar clearance. Detachable scales also create a point of failure that could impact patient safety.

ii. The hand control must include a non-magnetic feature.

c. Bariatric Lifts with a minimum 800 lbs. weight capacity must be controlled by one (1) hand control.

i. Weight capacity shall be achieved using a single lift motor.

d. Lifts with a minimum 550 lbs. weight capacity, one lift per room.

e. The lift should include an integrated dynamic gait and offloading feature with a secure and stable stopping function to facilitate stable gait training, balance exercise and safe fall recovery practices, thereby supporting confident participation in Physical, Occupational and Restorative therapies and enhancing overall functional outcomes.

f. Electronic soft-start and soft-stop motor control so that there are no abrupt starts or stops while the lift is being utilized.

g. Shall have an emergency manual lowering device. This emergency manual lowering device cord shall be red. Operation of the emergency manual lowering device shall be in such a way that users can apply continuous pull to the cord to facilitate slow descent of the patient without tools or ladders; tool-dependent designs (hex/Allen) are unacceptable due to response-time delays and increased patient risk.

h. Emergency stopping device - when activated, all vertical movement must cease at maximum load. The emergency stop functionality will safely hold the maximum patient loads with minimal drift not exceeding a15cm/s and a drift less than 5cm total which are consistent with ISO standards and national VHA requirements.

i. Current limiter for circuit protection in case of overload.

j. Safety device that stops the motor from lifting when batteries are low.

k. Emergency brake (in case of mechanical failure).

l. Hanger bars shall be able to reach the floor level for fall recovery scenarios.

i. Lifting strap shall be of a length to accommodate ceiling heights outlined in Appendix B

m. Cab: VO plastic–fire retardant, UL 94.

n. Hand controller shall be able to be stored securely to the hanger bar and without the use of magnets which may interfere with a pacemaker or implantable devices.

o. The safe working load of the ceiling lift motor shall be clearly labeled on the outside of the ceiling lift motor.

p. The life cycle (number of charging cycles) for batteries shall comply with IEC 6100-1-2.

q. Provide rechargeable batteries with up to 100 transfers with a load of 200 lbs. (74kg) (for repositioning)

r. The ceiling lift system (motor/hanger assembly) shall be approved for use with any manufacturer’s loop style slings.

s. See Appendix B for the breakdown of lift quantities and type specifics.

t. LIKO brand lifts will not be accepted due to recurring issues identified during annual preventive maintenance, as they have not consistently met the VHA-required testing standards for the emergency stop feature under maximum load conditions.

2. Slings:

a. The straps shall meet ISO 10535, Appendix A guidelines. The straps shall ensure the patient’s safety by preventing the patient from falling out of the sling.

b. The sling shall meet ISO 10535, Appendix A guidelines. The sling shall cradle the body of the patient. Bariatric slings shall be rated to a minimum of the bariatric motor supplied

c. The lift shall be compatible with other vendor slings.

3. Hanger Bars:

a. The hanger bar style shall be the suspension point style compatible with the lift strap.

4. Continuous charge track systems

a. Non-recessed, room covering track system with single rail, single bathroom curve. Structural deck mounted.

b. Bariatric, non-recessed, room covering track system. Structural deck mounted.

c. Non-recessed room covering track system, deck-mounted.

d. Non-recessed single rail track system.

e. The ceiling track shall be made from high-strength extruded aluminum. Provide anchor supports at ceiling substrate.

f. Installed rail shall be security tested for 1.5 times greater than the motor’s weight capacity and maximum allowable deflection of a horizontal rail is no more than 1/16th inch per 7.87 inch of track length per ISO 10535 standards.

g. See Appendix B for room specific track configurations details.

5. Vendor Qualifications and Additional Requirements

a. This contract includes all travel, labor, and parts, including onsite delivery, extended installation, setup, and configuration from a single manufacturer.

b. Tomah VAMC requires the selection of a reputable manufacturer with a verifiable history of product safety, regulatory compliance, and reliable performance to protect Veterans and staff. Prospective vendors must provide proof of a strong safety record.

i. Manufacturer will provide a five-year summary of all relevant device recalls, safety notices, corrective actions, and adverse event reports for ceiling lift motors and tracks in the U.S. market for consideration by the facility. The facility reserves the right to access comprehensive safety records through the VHAs internal safety documentation to ensure full disclosure occurs.

6. Installation Services and Quality Assurance:

a. Certification for compliance is required for Ceiling Mounted Patient Lift Systems. Certifications shall be provided by the manufacturer who will conduct testing to ensure that the ceiling lift and charging system are safe and in compliance with ISO 10535 & UL 60601-1.

b. Certification of compliance with VA requirements shall be provided by the vendor’s Structural Engineer (Inspector of-Record; IOR), who will observe installation and manufacturer’s testing to ensure that the ceiling structure, ceiling lift, and charging system is safe and in compliance with shop drawings, structural calculations, specifications, ISO 10535 requirements, and code requirements. IOR shall be a registered structural engineer in the state of installation.

c. Install ceiling-mounted patient lift system as per manufacturer's instruction and under the supervision of manufacturer's qualified representative and as shown on drawings.

d. If the distance in between the suspended ceiling and anchors is more than 12” consult with the manufacturer to determine if lateral braces will be required.

e. Final Inspection of installed ceiling-mounted patient lift systems shall be conducted in accordance with the manufacturer’s installation checklist and the required VHA National Installation and Relocation Checklist for Ceiling Mounted Patient Lifts (National Center for Patient Safety (NCPS) Patient Safety Alert AL14-07) prior to use for patient movement.

f. Installation of lifts will need to be coordinated around patient care access to patient rooms. The maximum number of rooms that could be made available at any given time is estimated at 10. Installation may require multiple phases depending on the amount of equipment included in the individual task order. Scheduling will need to be coordinated with VA internal trades or third party contractors to ensure any identified work (e.g. sprinkler relocation, ceiling modifications, etc.) is completed both before and after to ensure the space can be turned back over for patient care. The contractor is expected to assist the VA in identifying this work to ensure a successful turnover of space for patient care.

7. Maintenance:

a. Lifts will adhere to the required VHA Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts.

b. Service manuals, customer manuals, and instructions for use will be supplied by the manufacturer prior to selection process for review.

8. Design Services and Submittals:

a. Shop drawings (a.k.a. installation or coordination drawings) shall show structural supports to the underside of structure. Structural calculations for the support of the track and its attachment to ceiling structure shall be submitted. Shop drawings used in the quoting phase shall be PDFs, and either 2D CAD files or 3D BIM files showing structural support to underside of structure. Shop drawings shall also provide general room layout with bed position and all obstructions to ceiling lift.

b. Once the purchase order is accepted by the vendor, a set of stamped drawings shall be provided by the vendor. Shop drawings and structural calculations shall be signed and stamped by a registered structural engineer, and shall meet all applicable Code requirements. The vendor’s Structural Engineer shall ensure ceiling minimum structure capacity shall support the loads specified in the shop drawings and be in compliance with VA structural and seismic requirements and Code.

c. Shop drawings shall show obstructions such as curtains, lights, and sprinklers, and coordinate their relocation.

d. Manufacturer shall provide BIM (Building Information Model) for clash detection to the GC for review and attestation of compliance prior to transmission to VA COR.

9. Training:

a. Training shall be provided for the required personnel to educate them on proper operation and maintenance for the lift system equipment. Plan no less than three events, one per shift.

b. A bill of materials for any tools and test equipment are required for maintenance of the systems.

Delivery: FOB Destination

Place of Performance Equipment shall be delivered to the Tomah VA Medical Center (Warehouse- Bldg. 402) @ 500 East Veterans Avenue, Tomah, WI 54660. Hours: 8:00am – 3:30pm with the exception of outpatient clinic installation locations noted in Appendix B. Delivery and installation of those lifts needs to be coordinated at the same time as storage is limited at those locations. Addresses of those locations are as follows:

LaCrosse VA Clinic- 4000 State Road 16, Valley View Mall Annex, La Crosse, WI 54601-1809 Wausau VA Clinic- 1105 East Grand Avenue, Rothschild, WI 54474-1024.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEPT 2023) (DEVIATION OCT 2025) See Attachment 1.

FAR 52.212-2, Evaluation-Commercial Items (DEVIATION OCT 2025) Refer to Attachment 2

FAR 52.204-7, System for Award Management (DEVIATION NOV 2025) FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025) Refer to attachment 3 FAR 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products.(FEB 2021) FAR 52.225-6, Trade Agreements Certificate (FEB 2021) - Refer to Attachment 4 FAR 52.229-11, Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020) (DEVIATION SEP 2025) FAR 52.233-2, Service of Protest (SEP 2006) Refer to attachment 3 FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (NOV 2025) (DEVIATION) FAR 52.252-5, Authorized Deviations in Provisions (NOV 2020) Refer to attachment 3 VAAR 852.215-72, Notice of Intent to Re-Solicit (OCT 2019) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71, Alternate Protest Procedure (SEP 2018) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) Refer to attachment 3 Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) Refer to attachment 3 FAR 52.203-6, ALT I. Restrictions on Subcontractor Sales to the Government. (NOV 2021) FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13, System for Award Management Maintenance (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION NOV 2025) FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION NOV 2025)

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) Refer to attachment 3 FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) FAR 52.219-8, Utilization of Small Business Concerns (DEVIATION NOV 2025) FAR 52.222-3, Convict Labor (JUN 2003) (DEVIATION NOV 2025) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025) FAR 52.222-35, Equal Opportunity for Veterans (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (NOV 2025) (DEVIATION) FAR 52.222-37, Employment Reports on Veterans (DEVIATION NOV 2025) FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEVIATION NOV 2025) FAR 52.222-50, Combating Trafficking in Persons (Deviation) Alternate I (DEVIATION OCT 2025) FAR 52.222-54, Employment Eligibility Verification (DEVIATION NOV 2025) FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) Refer to attachment 3 FAR 52.223-23, Sustainable Products (DEVIATION FEB 2025) FAR 52.225-5, Trade Agreement (NOV 2023) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.228-5, Insurance-Work on a Government Installation (JAN 1997) FAR 52.229-3, Federal, State, And Local Taxes (DEVIATION SEP 2025) FAR 52.232-18 Availability of Funds (APR 1984) FAR 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3, Protest After Award (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (DEVIATION NOV 2025) FAR 52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Productions and Services (DEVIATION NOV 2025) FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020) Refer to attachment 3 CL-120, SUPPLEMENTAL INSURANCE REQUIREMENTS Refer to Attachment 5 VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.211-70, Equipment Operation and Maintenance Manuals (NOV 2018) VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023) VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION) VAAR 852.215-71, Evaluation Factor Commitments (OCT 2019) VAAR 852.222-71, Compliance with Executive Order 13899 (DEVIATION APR 2025) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.240-70, Compliance with Public Law 119-37, Section 258 (DEVIATION MAR 2026) Refer to Attachment 6 VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (OCT 2018) [Formerly Inspection (JAN 2008) VAAR 852.247-71, Delivery Location (OCT 2018) VAAR 852.247-73, Packing for Domestic Shipment (OCT 2018) All quoters shall submit the following:

QUOTE PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein for quote submissions. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

FAILURE TO PROVIDE ANY OF THE INFORMATION REQUESTED IN THIS SECTION MAY RESULT IN YOUR QUOTE BEING EXCLUDED FROM FURTHER CONSIDERATION FOR AWARD.

Required Documentation Offerors shall submit quote by email to Matthew.Hohl@va.gov by the solicitation due date. Please limit graphics or excessive large files during quote submission.

As part of their quote, offerors shall submit the following information:

Volume 1: Price Quote Contractor must provide firm-fixed pricing for all line items listed in the Price Schedule for all four (4) Ordering Periods. If the Price Schedule is not completed entirely, or the offeror indicates additional/variable pricing fees, the entire quote may be considered unacceptable and the offeror could be ineligible for award. Content for this quote shall include:

· Priced Quote to include base period and all four (4) ordering periods.

· A completed copy of FAR 52.225-6 Trade Agreements Certificate. See Attachment 4.

· Completed Provision fill-ins for VAAR 852.219-75 (if applicable)

· Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller IAW VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023)

· A completed copy of 852.240-70, Compliance with Public Law 119-37, Section 258 (DEVIATION MAR 2026). Refer to Attachment 6

· Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

· To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

· Quoters shall list exception(s) and rationale for the exception(s), if any.

Volume 2: Technical Submission The technical quote must demonstrate the offeror’s ability to meet the Government’s needs stated in the SOW and submit all necessary supporting documentation listed below:

Offeror must submit the following documentation to review

· Operators and Service Manuals for proposed products

· Manual for the cleaning and disinfection process to include suggested cleaning agents if not list in the operation or service manual.

· Narrative addressing their ability to meet each requirement outlined in the statement of work. This narrative should include evidence of meeting the requirements.

· Past performance documentation

· References from VA Facilities where equipment is installed

· Manufacturer will provide a five-year summary of all relevant device recalls, safety notices, corrective actions, and adverse event reports for ceiling lift motors and tracks in the U.S. market for consideration by the facility. The facility reserves the right to access comprehensive safety records through the VHAs internal safety documentation to ensure full disclosure occurs.

· Warranty and Serviceability

· Documentation on any warranties provided for offered products

· Documentation on manufacturers required maintenance and the ability for the VA to do routine and corrective maintenance.

· Provide documentation on the life expectancy of each component provided and how servicing may or may not impact the useful life.

PLEASE NOTE:

FAILURE TO SUBMIT ANY OF THE REQUIRED INFORMATION IDENTIFIED ABOVE MAY RESULT IN YOUR QUOTE BEING EXCLUDED FROM FURTHER CONSIDERATON FOR AWARD.

*VA has a maximum allowable incoming email size limitation including attachments of seven megabytes. Offerors submitting responses via email which exceed seven megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA is not responsible for late responses due to undelivered e-mails that exceed seven megabytes.

Format

Volume 1: Price Quote This quote shall include the following:

· Quote to include base period and all four (4) ordering periods.

The Cover page shall be clearly labeled as follows:

<Company Name> Ceiling Lift replacement Quote for Tomah VA Medical Center 36C25226Q0277 Volume 1: Price Quote

Volume 2: Technical Submission This quote shall only include technical details. This shall NOT any information on pricing directly related to this solicitation requirement.

The Cover Page Shall be clearly labeled as follows:

<Company Name> Ceiling Lift replacement Quote for Tomah VA Medical Center 36C25226Q0277 Volume 2: Technical Submission

All quotes shall be sent by Email to the GLAC, Contracting Officer Matthew Hohl (Matthew.Hohl@va.gov) The award will be made to the response most advantageous to the Government per 52.212-2. Refer to attachment 2 Responses should contain your best terms, conditions.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

Submission of your response shall be received not later than 11:59pm Central Daylight Time on July 1st, 2026. Responses should be sent to the Contracting Officer Matthew Hohl at Matthew.Hohl@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at RFO FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Matthew Hohl Contract Officer Network Contracting Office 12 Matthew.Hohl@va.gov

Combined Synopsis/Solicitation Notice