6515--436 Fort Harrison VA Medical Center A/B Scanner for Opthalmology

Sources Sought Notice A/B SCANNER FOR OPTHALMALOGY

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Response Instructions:

Do not provide more than 8 pages, including cover letter page.

Submit your response via email to: barron.long@va.gov

Submit your response NLT 12:00 (MST) on Wednesday, August 13th

Mark your response as Proprietary Information if the information is considered business sensitive.

VA has identified the appropriate North American Industry Classification System (NAICS) Code 339112 Surgical and Medical Instrument Manufacturing with a Small Business size of 1000 employees. Please identify and explain any NAICS codes your company believes would better represent the predominated work included in the attached Statement of Work draft / Salient Characteristics List;

Information Requested from Industry:

In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.

Vendor Name:

SAM UEI #:

Name of Manufacturer:

Manufacturer Address:

Manufacturing Country of Origin

Estimated Delivery Time:

___________________________________________________

SAC FSS contract number

Vendor Point of Contract (POC) Name

POC Phone Number:

POC Email Address:

STATEMENT OF WORK (SOW)

as of 07/21/2025

2. Contract Title. New A/B Scan for Billings Ophthalmology

3. Background.

The A/B Scan for measuring axial length of the eye and thickness of the retinal layers or lesions, in Billings quit working and is beyond end of life so no parts are available for repairs.

4. Scope.

Procure a new A/B Scan for Billings Ophthalmology that is on the approved list of equipment for FORUM compatibility as the interface is already in place across VA Montana.

5. Specific Tasks.

A/B scan instrument MUST be on the approved list of equipment for Forum compatibility must have an ERA and be Vista Approved

Must have DICOM compliance capability.

A/B scan probes must be detachable so it can be processed by SPS in accordance with our disinfecting policy.

Must have A-scan and B-scan options for measuring eye length and retinal thickness or lesion thickness.

Due to space constraints of room equipment will be utilized in, need a single unit with interchangeable probes no larger than 15 x15 footprint.

Due to limited space constraints and sensitive electrical equipment, must be direct contact A-scan NOT immersion for obtaining readings.

Needs foot pedal to obtain readings so do not have to resituate while taking readings.

Must plug into standard US outlet.

Must be MADE IN THE USA

Manufacturer must set up equipment and provide instructional training to provider and technicians.

Task 1 - Enterprise Management Controls.

Subtask 1 A/B Scan equipment and software must be compatible with Forum which is in place across VA Montana. Instrument will be used to take axial length, anterior chamber depth, white to white, and lesion thickness measurements, then transmit those measurements to the VA internal platform Forum where they can be assessed by the doctor. There is a specific list of approved devices that have been validated through the VistA database for compatibility with Forum. Any equipment that is not on the list is not guaranteed to work with Forum which is established and utilized throughout VA Montana, and the rigorous testing process to see if a piece of equipment is compatible take almost 12 months.

Security Requirements

Interfaces with Forum an internal storage platform that is already in use across VA Montana.

7. Place of Performance.

Will be in the Billings VA Ophthalmology Clinic to be used by the ophthalmologist or ophthalmology technician on staff for measurements unable to be obtained by IOL master or OCT or to get an idea of retinal layers when view into eye is obstructed.

8. Delivery Schedule.

Contracted vendor will deliver to Billings VA (Benjamin Steele) and coordinate with Biomed for installation in the exam room on a date when the doctor is not seeing patients. Once the instrument has been set up Biomed with work with Ophthalmology department to schedule a training with the manufacturer to provide education on functionality and performance.

LINE ITEM:

QTY 1: VUPAD B-SCAN/A-SCAN SYSTEM WITH ULTRASOUND DICOM MODULE