5836--ILEAD - Video Streaming Encoder Upgrade
Closed Pre-Solicitation Posted
A newer solicitation was posted. See the latest solicitation from .
- Solicitation number
- 36C77625Q0190
- Agency
- VA Technology Acquisition Center Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334220 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Place of performance
- Delivery To: Department of Veterans Affairs St. Louis MO 63125, United States
- Points of contact
-
- Bernadette Bodzenta bernadette.bodzenta@va.gov (216) 447-8300
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Institute for Learning, Education, and Development (ILEAD) is seeking to procure brand-name Haivision video streaming encoder hardware to upgrade and integrate with their existing distribution system at their St. Louis, Missouri broadcast facility. The procurement specifically requires Haivision equipment to maintain technical and operational consistency with their current network of encoders and decoders that support live HD video streaming across the VA network and patient-facing web portals. ILEAD operates a comprehensive broadcast facility including a live HD television studio, control room, and Avid post-production capabilities that rely on Haivision's proprietary streaming protocols for optimal performance. The formal Request for Quotes (RFQ) number 36C77625Q0190 will be posted on Contract Opportunities around August 28, 2025, with quotes due on September 12, 2025, at 1:00 PM Eastern Time. Interested vendors may submit general questions via email to bernadette.bodzenta@va.gov and michelle.rhodes@va.gov, though technical questions will not be answered during the pre-solicitation phase.
This procurement is designated as a 100% small business set-aside and will be conducted under FAR Parts 12 and 13 as a brand-name acquisition. The contract is anticipated to be awarded as a Firm Fixed-Price arrangement covering seven specific Haivision encoder and decoder appliances with various technical capabilities, along with a 12-month premium support program. All deliverables must be completed within 90 days after contract award and delivered to the VA facility in St. Louis. The procurement falls under NAICS code 334220 (Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing) and PSC code 5836 (Video Recording and Reproducing Equipment). No incumbent contractor or specific budget range has been disclosed in the pre-solicitation materials, though the brand-name requirement indicates the VA's commitment to maintaining compatibility with their existing Haivision infrastructure investment.
Notice text
PRESOLICITATION NOTICE
RFQ #36C77625Q0190
ILEAD Haivision Video Streaming Encoder (BRAND NAME)
August 27, 2025
The Department of Veterans Affairs (VA), Institute for Learning, Education, and Development (ILEAD) intends to purchase additional Brand Name Haivision streaming hardware to integrate with and supplement the VA s existing Haivision distribution system. (ILEAD) maintains a broadcast facility in St. Louis Missouri, to include a live high definition (HD) video television studio, control room, and Avid post-production. ILEAD utilizes Haivision streaming hardware to support terrestrial delivery of live programming. VHA ILEAD Production Delivery currently maintains a network of several Haivision encoders and decoders to provide live video streams across the VA network and out to patient facing web portals. Because Haivision uses specific streaming protocols to optimize performance, as well as common management and control parameters, between their encoders and decoders, we must purchase Haivision for this upgrade to maintain technical and operational consistency with our existing system.
This notice serves as the synopsis of the proposed contract action in accordance with Federal Acquisition Regulation (FAR) 5.204 and FAR 5.201.
The solicitation will be issued as a brand name Request for Quotes (RFQ) set-aside 100% for Small Business concerns conducted in accordance with FAR Parts 12 and 13. The formal request for quotes (RFQ) will be posted to Contract Opportunities on/about Thursday August 28, 2025 and quotes will be due on September 12, 2025 at 1:00 PM (Eastern).
To submit a quote in response to this notice, please follow the directions in the RFQ that can be found through Contract Opportunities at the RFQ number identified above.
Questions of a technical nature will not be answered as part of this notice; however, all general questions may be submitted in writing to the issuing office via email at bernadette.bodzenta@va.gov and michelle.rhodes@va.gov. Telephone calls will not be accepted as a part of this notice.
End of Document
Attachments
| File | Type | Posted |
|---|---|---|
| S02 -ATTACHMENT 1 -PRODUCT DESCRIPTION_VIDEO STREAMING ENCODER UPGRADE_JUNE 26 2024.docx | DOCX document | |
| 36C77625Q0190_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 5836--ILEAD - Video Streaming Encoder Upgrade | Solicitation | |
| 5836--ILEAD - Video Streaming Encoder Upgrade | Pre-Solicitation |
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