5836--ILEAD - Video Streaming Encoder Upgrade

The Department of Veterans Affairs Technology Acquisition Center Austin is soliciting quotes for video streaming encoder upgrade equipment for the Institute for Learning, Education, and Development (ILEAD) facility. The procurement specifically requires brand name Haivision video streaming encoder and decoder equipment, including multiple appliances with various technical specifications supporting H.264/H.265 video encoding, multiple input/output channels, and HD/UHD video resolutions. Offerors must provide OEM authorization documentation and comply with gray market prevention requirements to be considered technically acceptable. The solicitation follows Federal Acquisition Regulation Parts 12 and 13 procedures and will use a Lowest Price Technically Acceptable (LPTA) evaluation method. The quote submission deadline is September 12, 2025 at 1:00 PM EDT, with delivery required within 90 days after receipt of order.

Despite the main solicitation description indicating "No Set-Aside Used," the RFQ document identifies this as a 100% small business set-aside procurement. An amendment clarifies that this is a new brand name commercial item contract with no incumbent contractor currently in place. The procurement includes specific line items for decoder and encoder appliances including Makito X4 SDI models, single channel units, and UHD configurations, along with a 12-month Haivision Premium Support Program. The performance period extends from September 15, 2025 to December 15, 2026, with all equipment to be delivered to the Department of Veterans Affairs facility at 1 Jefferson Barracks Drive, Building 56, in St. Louis, Missouri. The contract is anticipated to be a Firm Fixed-Price arrangement, though specific dollar values are not disclosed in the available documentation.