5836--DICOM DVD/CD Burner
Closed Solicitation Posted
- Solicitation number
- 36C26226Q0860
- Agency
- Veterans Integrated Service Network 22 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Department of Veterans Affairs VA Loma Linda Healthcare System Loma Linda CA 92357, United States
- Points of contact
-
- Israel Garcia israel.garcia2@va.gov (562) 826-8000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 22 seeks quotations for DICOM DVD/CD burner systems, with proposals due June 18, 2026. This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses.
Place of performance and delivery is the VA Loma Linda Healthcare System in Loma Linda, California. The requirement specifies three Rimage 2450 Thermal CD/DVD Burner Publisher systems or equivalent, with hardware comprising Dell PC, monitor, keyboard, mouse, and media kit. The solicitation accepts equivalent brands and technologies; Rimage is identified as brand name but equal substitutes are acceptable, and inkjet printing technology is acceptable as an alternative to thermal retransfer. The systems must read and copy DICOM images from physical discs, with capability to burn no more than 2 discs simultaneously. Equivalent software may substitute for Rimage's QuickDisc or CD Designer if it provides required functionality and support connectivity.
Delivery is required within 90 days after receipt of order. The requirement includes one onsite installation and training package with user training on all system features, at least one year of equipment and software warranty, and two virtual refresher trainings within the warranty period. The contractor must maintain 24/7 service availability with two-hour telephone response time and 24-hour onsite service response. Payment terms are Net 30, with invoices submitted electronically upon delivery and acceptance.
The NAICS code is 334310, Audio and Video Equipment Manufacturing, with a small business size standard of 750 employees. The PSC is 5836, Video Recording and Reproducing Equipment. Questions are due June 9, 2026. Quotations must be submitted via email to israel.garcia2@va.gov.
Notice text
2 versions
Update #2 · Latest ·
Page 1 of 1
Page 1 of 1
Amendment 36C26226Q0860 0001
This Amendment to RFQ 36C26226Q0860 is intended to:
Answer vendor questions:
Is this RFQ "brand name only" or "brand name or equal"? The reason I ask is because the Rimage brand is specifically mentioned, but Rimage appears to have phased itself out of this market, or at least is in the process of doing so.
Rimage is a brand name, but an equal brand will suffice.
Please clarify the number of DVD/CD drives required. Specifically, how many discs need to be burned simultaneously?
No more than 2 disc need to be burned simultaneously.
Please clarify the requirement below:
"3. Salient Characteristics > b. Software Capabilities > 9. Must be able to perform bulk disc-reading/processing - automatically read and process one or multiple discs in sequence." Specifically, regarding the "reading" or "read" aspect of this statement: do they need to be able to read/copy DICOM images from other physical discs onto their current PC?
Yes
Regarding "3. Salient Characteristics > c. Printing & Labeling," it states the requirement is for a "thermal retransfer technology" printer. Can we offer inkjet technology if everything else remains the same?
The reason I ask is because one company appears to have a monopoly on thermal retransfer printing technology, which is Rimage. There may not be another company able to provide a competitive quote for any system other than a Rimage brand system.
Inkjet technology will work also.
Regarding "3. Salient Characteristics > User Interface & Management," the software mentioned by name, "QuickDisc" and "CD Designer," is specific to Rimage. We have our own software suite/interface. Will equivalent software be acceptable if it performs the same required functions?
Yes, equivalent software will work as long as there is support for connectivity and troubleshooting.
Are there any external factors that could prevent timely installation and training of the equipment afterwards?
No
CONFIRM Blu-ray (BD) AS A REQUIREMENT:
While mentioned under "Printing & Labeling" of Salient Characteristics, requirement for Blu-ray(BD), it is not mentioned anywhere else in the solicitation.Â
Would you please confirm whether Blu-ray (BD) is or is not a requirement?
Blu-ray is not a requirement. (DVD-R is needed)
There seems to be a discrepancy in the B.2 Price/Cost Schedule, and an item listed in (i.) Additional Requirements: ii. The Contractor shall be on-site within 24 hours of telephone acknowledgement of the service request. The RIMAGE Rapid exchange warranty contract , included in the bundle listed on the Price Schedule, has never included onsite support.  It is an advanced exchange which is phone and email support. Most issues can be resolved by phone or email and if not, then the manufacturer offers a next business day swap out of the machine that would be dispatched to the VA. Onsite tech support was deemed unnecessary for this type of solution and would add a significant additional cost to the solution. Will the VA please revise section (i.)
No onsite support is necessary for Rimage. We have used their swap program and they provided phone support.
We noticed under invoicing and payment, on page 8, that the VA is requested to have invoices submitted monthly in arrears. Normally, we would bill for the hardware once it is delivered and then we try to schedule training shortly after and bill the VA once training has been completed. Can you please confirm that the VA is not requesting to pay for the hardware monthly, if so, we would need to have leasing numbers wrapped around our offer. Is it the intent of the VA to pay for the hardware once it has been delivered?
For this solicitation, invoices should be submitted upon delivery and acceptance of all items, rather than monthly.
Extend the RFQ closing due date:
Currently: 12:00PM PST Friday, June 12, 2026.
New closing date: 12:00PM PST Thursday, June 18, 2026.
Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 12:00PM PST Thursday, June 18, 2026, to israel.garcia2@va.gov.
There are no other changes to the terms and conditions of this Solicitation.
All other terms and conditions remain in full force and effect.
Update #1 ·
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAR Part 12.
This solicitation is 100% Set-Aside for Service-Disabled Veteran-Owned Small-Business
The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, Audio and Video Equipment Manufacturing, with a small business size standard of 750.
The FSC/PSC is 5836, Video Recording and Reproducing Equipment.
The Veteran s Integrated Service Network Contracting Office (NCO) 22 is seeking to purchase several Rimage 2450 Thermal CD DVD BURNER Publishers hardware and Software or equivalent, having the stated salient characteristics, adhering to the Statement of Work (SOW), S02 36C26226Q0860 attachment clauses and provisions
All interested companies shall provide quotations for the following:
Supplies
Refer to the S02 36C26226Q0860 document.
Statement of Work (SOW)
Refer to the S02 36C26226Q0860 document.
Delivery shall be provided no later than 90 days after receipt of order (ARO).
Refer to the S02 36C26226Q0860 document.
Place of Performance/Place of Delivery
Refer to the S02 36C26226Q0860 document.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
Refer to the S02 36C26226Q0860 document.
All quoters shall submit the following:
Refer to the S02 36C26226Q0860 document.
All quotes shall be sent to the Contract Specialist, Israel Garcia at israel.garcia2@va.gov not later than 12:00 P.M. Pacific Los Angeles on January 27, 2026 .
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
Refer to the S02 36C26226Q0860 document.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submit written offers with spec-sheets of proposed items in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit bid via email no later than 12:00PM PST Friday, June 12, 2026, to israel.garcia2@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. All questions must be received by 12:00 P.M. PST on Tuesday, June 09, 2026.
Point of Contact.
Contract Specialist, Israel Garcia at israel.garcia2@va.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26226Q0860 0001.docx | DOCX document | |
| S02 36C26226Q0860.docx | DOCX document | |
| 36C26226Q0860_1.docx | DOCX document |
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