36C26226Q0860 0001.docx
DOCX document 20 KB Posted
- Attached to
- 5836--DICOM DVD/CD Burner Federal contract opportunity
- Solicitation number
- 36C26226Q0860
About this file
This is an Amendment to a Request for Quotation (RFQ) for DICOM DVD/CD Burner equipment issued by the Department of Veterans Affairs Veterans Integrated Service Network (VISN) 22 Contracting Office. The solicitation number is 36C26226Q0860, with a response deadline extended to June 18, 2026 at 12:00 PM Pacific Time. The procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and falls under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a PSC code of 5836. The place of performance is VA Loma Linda Healthcare System in Loma Linda, California, and delivery is required within 90 days after receipt of order.
The amendment clarifies vendor questions regarding equipment specifications and requirements. Key clarifications include: Rimage is identified as a brand name but equal brands are acceptable; no more than 2 discs need to be burned simultaneously; bulk disc-reading/processing capability is required to read and copy DICOM images from physical discs; inkjet technology is acceptable as an alternative to thermal retransfer printing; equivalent software may be substituted for Rimage's QuickDisc or CD Designer if functionality and support requirements are met; Blu-ray capability is not required (only DVD-R); onsite support is not necessary as Rimage provides phone support and an advanced exchange warranty program; and invoices should be submitted upon delivery and acceptance of all items rather than monthly billing. Written offers must be submitted via email to israel.garcia2@va.gov and the RFQ closing date was extended from June 12, 2026 to June 18, 2026.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C26226Q0860_1.docx | DOCX document | |
| S02 36C26226Q0860.docx | DOCX document |
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Text version
SUBJECT*
DICOM DVD/CD Burner
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 90815 |
| SOLICITATION NUMBER* |
| 36C26226Q0860 |
| RESPONSE DATE/TIME/ZONE |
| 06-18-2026 12:00PM PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 5836 |
| NAICS CODE* |
| 334310 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815
POINT OF CONTACT*
CONTRACT SPECIALIST
ISRAEL GARCIA
ISRAEL.GARCIA2@VA.GOV
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
VA Loma Linda Healthcare System
11201 Benton Street
Loma Linda CA
| POSTAL CODE |
| 92357-1000 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
DESCRIPTION
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
Amendment 36C26226Q0860 0001
This Amendment to RFQ 36C26226Q0860 is intended to:
1. Answer vendor questions:
· Is this RFQ "brand name only" or "brand name or equal"? The reason I ask is because the Rimage brand is specifically mentioned, but Rimage appears to have phased itself out of this market, or at least is in the process of doing so.
a. Rimage is a brand name, but an equal brand will suffice.
· Please clarify the number of DVD/CD drives required. Specifically, how many discs need to be burned simultaneously?
a. No more than 2 disc need to be burned simultaneously.
· Please clarify the requirement below:
"3. Salient Characteristics > b. Software Capabilities > 9. Must be able to perform bulk disc-reading/processing - automatically read and process one or multiple discs in sequence." Specifically, regarding the "reading" or "read" aspect of this statement: do they need to be able to read/copy DICOM images from other physical discs onto their current PC?
a. Yes
· Regarding "3. Salient Characteristics > c. Printing & Labeling," it states the requirement is for a "thermal retransfer technology" printer. Can we offer inkjet technology if everything else remains the same?
The reason I ask is because one company appears to have a monopoly on thermal retransfer printing technology, which is Rimage. There may not be another company able to provide a competitive quote for any system other than a Rimage brand system.
a. Inkjet technology will work also.
· Regarding "3. Salient Characteristics > User Interface & Management," the software mentioned by name, "QuickDisc" and "CD Designer," is specific to Rimage. We have our own software suite/interface. Will equivalent software be acceptable if it performs the same required functions?
a. Yes, equivalent software will work as long as there is support for connectivity and troubleshooting.
· Are there any external factors that could prevent timely installation and training of the equipment afterwards?
a. No
· CONFIRM Blu-ray (BD) AS A REQUIREMENT:
While mentioned under "Printing & Labeling" of Salient Characteristics, requirement for Blu-ray(BD), it is not mentioned anywhere else in the solicitation.
Would you please confirm whether Blu-ray (BD) is or is not a requirement?
a. Blu-ray is not a requirement. (DVD-R is needed)
· There seems to be a discrepancy in the B.2 Price/Cost Schedule, and an item listed in (i.) Additional Requirements: ii. The Contractor shall be on-site within 24 hours of telephone acknowledgement of the service request. The RIMAGE Rapid exchange warranty contract , included in the bundle listed on the Price Schedule, has never included onsite support. It is an advanced exchange which is phone and email support. Most issues can be resolved by phone or email and if not, then the manufacturer offers a next business day swap out of the machine that would be dispatched to the VA. Onsite tech support was deemed unnecessary for this type of solution and would add a significant additional cost to the solution. Will the VA please revise section (i.)
a. No onsite support is necessary for Rimage. We have used their swap program and they provided phone support.
· We noticed under invoicing and payment, on page 8, that the VA is requested to have invoices submitted monthly in arrears. Normally, we would bill for the hardware once it is delivered and then we try to schedule training shortly after and bill the VA once training has been completed. Can you please confirm that the VA is not requesting to pay for the hardware monthly, if so, we would need to have leasing numbers wrapped around our offer. Is it the intent of the VA to pay for the hardware once it has been delivered?
a. For this solicitation, invoices should be submitted upon delivery and acceptance of all items, rather than monthly.
2. Extend the RFQ closing due date:
a. Currently: 12:00PM PST Friday, June 12, 2026.
b. New closing date: 12:00PM PST Thursday, June 18, 2026.
Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 12:00PM PST Thursday, June 18, 2026, to israel.garcia2@va.gov.
There are no other changes to the terms and conditions of this Solicitation.
All other terms and conditions remain in full force and effect.
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