5836--A/V Refresh (VA-21-00083830)

Closed Solicitation Posted Feb 3, 2022

Solicitation number: 36S79722Q0002
Agency: National Acquisition Center Headquarters, Department of Veterans Affairs
Responses due: Mar 31, 2022, 5:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 334310 Audio and Video Equipment Manufacturing
PSC: 5836 Video Recording And Reproducing Equipment
Place of performance: Commodities and Services Acquisition Service Csas Golden CO 80401

Notice details come from SAM.gov. Updated Mar 8, 2022.

About this opportunity

Written by GovTribe AI · Dec 29, 2023

This solicitation seeks audiovisual equipment and installation services for multiple conference rooms at a Department of Veterans Affairs facility located in Golden, Colorado. The Department of Veterans Affairs National Acquisition Center is procuring line items including training room, conference room, and executive conference room equipment, as well as installation, testing, commissioning, training, licensing, warranty, and support services. Quotes are due no later than March 8, 2022 and will be evaluated using best value tradeoff criteria of technical capability and price. Site visits are available on March 1st and 2nd and all questions must be submitted by March 2nd.

This requirement has a 100% set-aside for service-disabled veteran-owned small businesses with a NAICS code of 334310, Audio and Video Equipment Manufacturing, and size standard of 750 employees. Key numerical details include equipment for five conference rooms to be delivered within 60 days of award at the Denver Logistics Center. No incumbent or current contractor is named.

Notice text

6 versions

As posted on SAM.gov.

Update #6 · Latest · Mar 8, 2022

The purpose of this amendment is to update the instructions to offerors in the addendum to FAR 52.212-1, change the evaluation method in the provision FAR 52.212-2, make changes to the scope of work, post the answers to questions received, and extend the quote due date.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items

ADDENDUM to 52.212-1 Instructions to Offerors -Commercial Items

The provision at FAR 52.211-6, Brand Name, applies to this acquisition.

All quotes submitted must comply with the above provision and offerors must submit the necessary product information to ensure the government can properly evaluate equal items submitted.

Quoters must submit the following items with all quotes submitted. Failure to submit all items will result in the quote being deemed nonresponsive.

1. Completed price schedule. The Government recommends using the price schedule included on the solicitation; however, different formats are acceptable.

2. Complete list of items included in the design, listed by room as shown in the scope. All items must conform to industry standards and reflect current technologies. The Government will not consider outdated, past generation, or end-of-lifecycle items, unless the quote clearly identifies a compatibility issue.

3. Design layout with items quoted clearly indicated. Exact dimensions are not required.

4. Acknowledgment of all solicitation amendments.

Additional questions may be submitted. Please submit additional questions no later than Friday, March 11th by 1pm Central time. All questions must be submitted to Henry Fox at henry.fox@va.gov. Answers to questions will be posted via additional solicitation amendments.

The date, time and place offers are due.

Amended date quotes are due: 31 March 2022

Time quotes are due: 04:00pm CST

Submit quotes to: Henry Fox

henry.fox@va.gov

IAW FAR 52.212-2 (NOV 2021); Evaluation - Commercial Items, The Government will award a contract resulting from this RFQ to the responsible quoter who meets the set-aside criteria of 852.219-10, and whose quote conforming to the RFQ is the best value to the government in terms of price and technical approach. The government intends to award without discussions. The importance of the evaluation factors is as follows:

1. Technical Approach

2. Price

The Government will rank each quote based on total price from lowest to highest. All quotes will be evaluated for technical approach, unless determined nonresponsive. One of the following ratings will be assigned to the quote s technical approach using the documentation required in FAR 52.212-1 above.

Rating

Description

Outstanding

Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Unacceptable

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Once all quotes have been evaluated for technical approach, the Government will determine which quote is the best value to the Government based on the technical approach, considering the price (reasonable and affordable) and overall value to the Government. This is an all or none requirement, only one award will result from this solicitation. No award will be made to a quote that is deemed unacceptable.

SCOPE: The Government seeks to update and upgrade the current conference room systems and capabilities as noted below. The contractor is responsible for providing a unique design solution to meet the government s needs that conform to industry standards. All items listed below are minimum capabilities required. If the contractor determines an alternate superior solution exists, the contractor may submit a quote based on those items identified. All conference/training room systems will need to include 1 yr of Crestron Flex Care (or equal) and XIO Cloud Management (or equal). The contractor will also need to provide annually renewable licensing and service. The Crestron Flex Care (or equal) should include access to 24/7 dedicated Flex (or equal) support, guaranteed advanced replacements for all components, and warranty extensions of all Crestron or equal branded products to five years. The XIO Cloud Management (or equal service) should include offsite provisioning and remote management for updates and settings.

Training Room

Use existing amplifier and existing ceiling speakers. Electronics will be mounted in existing equipment rack.

Projection/Display

Demo existing 2 projectors

2 Panasonic PT-FRZ60WU7 6,000 Lumens, 1DLP, WUXGA laser projector (or equal or similar technology)

Screen

2 Da-Lite 24794V Fixed Screen Da-Snap HD1.3 57.5x92 109Diag (or equal or similar technology. Instead of projector and screen, the government will consider solutions with similar size television screens that will meet the intent of the space)

Remove existing screens (ceiling repair NIC)

Video Conferencing

1 Crestron UC-CX100-T Flex Advanced Video Conf System Integrator Kit for Microsoft (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

2 Crestron MP-WP181-C-W Media Presentation Wall Plate Crestron DigitalMedia 8G+, White (or equal)

Microphones (all items or equal or similar technology)

2 Shure MXWAPT8=-Z10 8-CH Access Point Transceiver (or equal)

2 Shure MXWNCS8 8-CH Networked Charging Station (or equal)

14 Shure MXW6/C=-Z10 Boundary Transceiver, Cardioid (or equal)

2 Shure MXW1/O=-Z10 Bodypack Transmitter with Integrated Omnidirectional Microphone (or equal)

2 Shure WL185 Microflex Cardioid Lavalier Microphone (or equal)

Electronics

1 Cisco SG350-10MP-K9-NA 10 Port Gigabit PoE Managed Switch (or equal)

2 Crestron CBL-HD-6 6ft, Certified HDMI Interface Cable (or equal)

1 QSC CORE 110f Q-SYS Core: 16Ch Local I/O, 128x128-CH Network I/O, (2) LAN, POTS 16x16 GPIO (or equal)

1 Crestron CP4N 4-Series Control System (or equal)

Room Scheduling

1 Crestron TSS-770-B-S 7 in. Room Scheduling Touch Screen, Black Smooth (or equal)

1 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming Configuration and Coordination to connect to calendaring

System testing and field commissioning

User Training / Quick Start Guide. All equipment operation guides/manuals and user manuals must be provided.

Training class for support staff

Conf Room 223

Use existing ceiling speakers

Existing display will be de-installed and provided to the DALC

Projection/Display

Demo existing display

1 Samsung QB65R 65 4K Ultra-HD LED Flat Panel Display, Wifi & Bluetooth (or equal)

1 Chief XTMU1U Micro-Adjust Tilt Wall Mount, X-Large (or equal)

1 Chief FCAXV1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-CX100-T Crestron Flex Advanced Video Conf System Integrator Kit for Microsoft Teams (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series, Support License (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

1 Crestron CBL-HD-12 12ft, Certified HDMI Interface Cable (or equal)

Microphones (all items or equal or similar technology)

2 Shure MXA910W-US Ceiling Array Microphone (or equal)

Loudspeakers

Use existing speakers

Electronics

1 QSC Core 8 Flex Q-Sys Core: 8 Ch Local I/O, 64x64-Ch network I/O, (2) LAN, 8-Ch AEC (or equal)

1 QSC SPA260 QSC SPAC2-60 2X60W 4&8 OHM (or equal)

1 Cisco SG350-10MP-K9-NA 10-Port Gigabit PoE Managed Switch (or equal)

1 Crestron RMC4 4-Series Control System (or equal)

Room Scheduling

2 Crestron TSS-770-B-S 7 in Room Scheduling Touch Screen, Black Smooth (or equal)

2 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming, configuration, and coordination with DALC to connect to calendaring system

System testing and field commissioning. All equipment operation guides/manuals and user manuals must be provided.

User training/ quick start guide

Conf Room 224

Use of existing speakers

Existing display will be de-installed and provided to DALC

Projection/Display

Demo existing display

1 Samsung QB75R 75 4K Ultra-HD LED Flat Panel display Wifi and Bluetooth (or equal)

1 Chief XTM1U Micro Adjust Tilt Wall Mount, XLarge (or equal)

1 Chief FACXC1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-CX100-T Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

1 Crestron CBL-HD-12 12ft, Certified HDMI Interface Cable (or equal)

Microphones (all items or equal or similar technology)

1 Shure MXA910W-USd Ceiling Array Microphone (or equal)

Loudspeakers

Use existing speakers

Electronics

1 QSC CORE 8 FLEX Q-Sys Core: 8-Ch Local I/O, 64x64 Ch Network I/O, (2) LAN, 8-CH AEC (or equal)

1 QSC SPA260 QSC SPA2-60 2X60W 4&8 OHM (or equal)

1 Cisco SG350-10MP-K9-NA 10-Port Gigabit PoE Managed Switch (or equal)

1 Crestron RMC4 4-Series Control System (or equal)

Room Scheduling

2 Crestron TSS-770-B-S 7 in Room Scheduling Touch Screen, Black Smooth (or equal)

2 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Configuration, coordination, and programming to connect to Calendaring system

System testing and field commissioning

User training/ quick start guide. All equipment operation guides/manuals and user manuals must be provided.

Executive Conf Room

Projection/Display

Demo existing display and soundbar and return to DALC

1 Samsung QB75R 75 4K Ultra-HD LED Flat Panel Display (or equal)

1 Chief XTMU Micro-Adjust Tilt Wall Mount, XLARGE (or equal)

1 Chief FACXV1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-BX30-T Crestron Flex Advanced Wall Mount Small Room Video Con System for Microsoft Teams (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Table Connection

1 Crestron Certified 12 ft HDMI Interface Cable (or equal)

Loudspeakers

Demo existing wall speakers and replace with sound solution necessary to work with other equipment and to meet the intent of the space.

Microphones (all items or equal or similar technology)

Shure MXA910W-USd Ceiling Array Microphone (or equal)

Room Scheduling

1 Crestron TSS-770-B-S 7 in Room Scheduling Touch Screen, Black Smooth (or equal)

1 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming, configuration, and coordination with DALC to connect to calendaring system

System testing and field commissioning. All equipment operation guides/manuals and user manuals must be provided.

User training/ quick start guide

Main Conf Room

Projection/Display

Demo existing projector and screen

1 Samsung QB98T 98 4K UHD LED LCD Built in Magicinfo S6 3840x2160 24/7 (or equal)

1 Chief XTMU1U Micro-Adjust Tilt Wall Mount, XLARGE (or equal)

1 Chief FCAX1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-CX100-T Crestron Flex Advanced Video Conf System Integrator Kit for Microsoft Teams (or equal)

1 EVanlak HDMI Edid Emulator (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

1 Crestron HD-MD4X1-4KZ-E 4x1 4K60 4:4:4 HDR AV Switcher (or equal)

Microphones (all items or equal or similar technology)

1 Shure MXA910W-US Ceiling Array Microphone (or equal)

Loudspeakers

Use existing speakers

Electronics

1 QSC CORE 8 Flex Q-Sys Core: 8-Ch Local I/O, 64x64-Ch network I/O, (2) LAN, 8-Ch AEC (or equal)

1 QSC SPA260 QSC SPA2-60 2X60W 4&8 OHM (or equal)

1 Cisco SG350-10MP-K9-NA 10-Port Gigabit PoE Managed Switch (or equal)

1 Crestron RMC4 4-Series Control System (or equal)

Room Scheduling

1 Crestron TSS-770-B-S 7in Room Scheduling Touch Screen, Black Smooth (or equal)

1 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming, configuration, and coordination with DALC to connect to calendaring system

System Testing and Field Commissioning

User Training/quick start guide. All equipment operation guides/manuals and user manuals must be provided.

Include owner-furnished Xfinity cable box

Extend existing coax cabling from current rack location to display. Xfinity box would live behind display. Channel control through OFE Xfinity remote.

Questions and Answers

#1 In the Training Room. The government is asking for two projector systems and screens to accomplish the video presentation capability at 109 diagonal. Would the government consider allowing two 98 TVs or to save significant investment 2 ea 85 TVs?

A: The Government will accept other solutions to the items listed in the scope. The scope and evaluation method have been amended to reflect this change to the Government s requirements.

#2 The government asks only for quick start users guides and training classes for documentation. Please confirm that we are not required to produce

Logical and Physical Topologies

Schematics

Operations Guide

User manuals

A: Logical and Physical Topologies or Schematics are not required. Operations Guide and User Manuals have been included as a requirement.

#3 In the training room. Can we please have an understanding of why using the individual and table top microphones are requested rather than using the MXA910 solution that is being used in the conference rooms? These are hands free and without maintenance. The size of the training room can be covered with 2ea MXA910 microphone arrays.

A: The Government will accept other solutions to the items listed in the scope. The scope and evaluation method have been amended to reflect this change to the Government s requirements.

#4 In the training room, there is not a means to record the training sessions for future use or broadcasting post the live event. Would the government like as an option a broadcast recorder for this purpose?

A: A recording solution is not required.

#5 Could we please have a floorplan of the rooms and building?

A: The Government cannot provide a floorplan.

#6 The government requires a cloud based solution for offsite provisioning and remote management. Will the government IT policies allow for us to have a remote connection through the VA network for this? If not, shall we quote a physical system monitoring server for the IT staff to monitor the systems live?

A: A physical solution is required. Cloud solutions will not be accepted.

#7 Conference Room 223 The government wants to be able to use these two rooms independently or as one. Only one microphone array is asked for. This will not work for two functioning systems simultaneously or two systems period. Does the government suggest having two microphone arrays? One for each area?

A. The scope has been updated to reflect this suggestion.

#8 All rooms Nothing is called out for UPS or Power Distribution Systems. We saw on the walkthrough that multiple systems had dead batteries. Are we to provide power systems or re-utilize the existing?

A: A backup power system is not required. Government will supply backup power system.

#9 All rooms Are we to design the system for Bring Your Own Device (BYOD) as in a laptop with a soft codec for Zoom, Messenger, WebEx? Without this the limit is Teams through the Crestron Flex. If this is desired, the specified Core 110f can provide this USB interface for video and audio but it is USB 3.0 and can only be a short distance from the laptop without an extender. Not a simple problem. What s the government s perspective?

A: The only requirement that we need for BYOD is the ability to display the user s device / presentation on the screen.

#10 Executive Conference Room We are requested to demo the existing speakers. No request for new speakers are made. A simple sound bar may not be adequate. What is the government s position?

A: The scope has been updated to reflect this requirement.

#11 Executive Conference Room No microphone solution is specified. It is then understood that the Crestron Flex system is to be the microphone source. This is not a best practice for this size room nor for the executive level use. A proper microphone system is needed if all participants at the table are expected to contribute to Teams calls. Current design only caters to the first positions at the table.

A: The scope has been updated to reflect this requirement.

#12 Executive Conference Room According to the design requirement. We would be technically correct by simply providing an HDMI cable laying on the top of the table bridging across the front of the room and connecting to the system. This would not make the Facility Director happy. Can we ask for a little more detail on this requirement.

A: The evaluation method of the solicitation has been updated to reflect changes to the evaluation in order to consider different technical approaches.

#13 A vendors comment The Executive Conference room is technically inferior to all the other conference rooms. We would suggest that the government consider increasing specification minimums for the Executive Conference room.

A: The evaluation method of the solicitation has been updated to reflect changes to the evaluation in order to consider different technical approaches.

Q: Mike all displays in Training Room support 4K native resolution.Â This will put the training room displays on par with the LCD panels in the other rooms.Â Either 4K projectors, dual 98 LCD, or a 4x2 of 55 video walls.Â Any of these will deliver 4K resolution.

A: The evaluation method of the solicitation has been updated to reflect changes to the evaluation in order to consider different technical approaches.

Q: Ensure the viewable display surface in training room is mounted as close to the soffit as possible.Â Otherwise, it will display about one foot below the heads of those in the first row, blocking the view of those seated behind.Â If projections screens remain the chosen solution, the motorized roller and case should be mounted INSIDE the soffit to raise the viewable image. Â A video wall would solve this by being mounted directly below the soffit.

A: The evaluation method of the solicitation has been updated to reflect changes to the evaluation in order to consider different technical approaches. Additional items for submission in are also required in order for the Government to properly evaluation proposals.

Q: The LPTA acquisition strategy has some challenges, principally because PAST PERFORMANCE was excluded as an evaluation factor

A: The evaluation method of the solicitation has been updated to reflect changes to the evaluation in order to consider different technical approaches. The government always considers contractor past performance as part of contractor responsibility in accordance with FAR Subpart 9.1.

Update #5 · Mar 1, 2022

VENDOR QUESTIONS & ANSWERS

AV REFRESH

QSC is currently estimating long lead times will you accept a substitution for this item?

YES, We would accept a substitute.

Update #4 · Feb 24, 2022

VENDOR QUESTIONS & ANSWERS

AV REFRESH

QSC is currently estimating long lead times will you accept a substitution for this item? We would rather not substitute.

Does the VA have any photos or drawings of the rooms? Not at this time.

Are substitutions acceptable that meet salient characteristics?

Will there be any interaction with the client network? Only by VA Employee s.

Is a site walk required? A site walk is Preferred.

Would Extron be acceptable as a substitution for the Crestron equipment? We would rather not substitute.

Update #3 · Feb 16, 2022

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

0002

None

3600

VA NAC / 003B6A

PO Box 76

1st Ave., One Block N of 22nd

Hines IL 60141

Department of Veterans Affairs

OPAL / National Acquisition Center

Building 37

1st Avenue, One Block North of Cermak

Hines IL 60141

To all Offerors/Bidders

36S79722Q0002

Questions and Answers - See Attachment

Henry Fox - Contract Specialist

Andrea Lay

Contracting Officer

Page 3 of 3

VENDOR QUESTIONS & ANSWERS

AV REFRESH

TRAINING ROOM

What is the size of the existing rack in RU s? 40 RU

Is there any existing equipment that is to be re-purposed as part of this implementation? No Yes, the assisted hearing system in the floor.

No mention is made of mounting hardware for the new projectors. Are we to assume that the existing projector mounts/brackets can be re-used? Yes, if compatible.

A Logitech USB camera is specified, however there is no USB Extender Kit called out. Please clarify. Please include any items that may be missing and required.

CONFERENCE ROOM 223

There is no equipment rack specified for this room. Please advise. Room 223 & 224 share two 11 U racks mounted in a furniture style cabinet.

Is there any existing equipment that is to be re-purposed as part of this implementation? No

A Logitech USB camera is specified, however there is no USB Extender Kit called out. Please clarify. Please include any items that may be missing and required.

What is the make and model number of the existing speakers? How many? 2 Speakers. We believe they are Altec Lansing 8 round, ceiling tile mount, model is unknown.

CONFERENCE ROOM 224

There is no equipment rack specified for this room. Please advise. Room 223 & 224 share two 11 U racks mounted in a furniture style cabinet.

Is there any existing equipment that is to be re-purposed as part of this implementation? No

A Logitech USB camera is specified, however there is no USB Extender Kit called out. Please clarify. Please include any items that may be missing and required.

What is the make and model number of the existing speakers? How many? 2 Speakers. We believe they are Altec Lansing 8 round, ceiling tile mount, model is unknown.

EXECUTIVE CONFERENCE ROOM

How many wall speakers are to be demo ed? 4 Wall mounted speakers.

MAIN CONFERENCE ROOM

There is no equipment rack specified for this room. Please advise. Executive Conf Room and Main Conf Room share 1 - 40 RU

Is there any existing equipment (other than the existing Xfinity Cable Box) that is to be re-purposed as part of this implementation? No

A Logitech USB camera is specified, however there is no USB Extender Kit called out. Please clarify. Please include any items that may be missing and required.

What is the make and model number of the existing speakers? How many? 4 Speakers. We believe they are Altec Lansing 8 round, ceiling tile mount, model is unknown.

What connections are being made to the Crestron HD-MD4X1 Switcher? Connections to the projector display from user devices.

GENERAL QUESTIONS

What are the ceiling heights in these rooms?

223 & 224 9 ceiling.

Executive Conf Room: 12 ceiling

Training Room: 12 ceiling

Main Conf room: 9

What are the ceiling conditions in these rooms? Drop Tile, Sheetrock. Open, other?

223 & 224: Drop Tile

Executive Conf Room: Sheetrock

Training Room: Sheetrock

Main Conf room: Drop Tile

Will there be a dumpster on-site for our use? No, please have one brought in for this project.

Update #2 · Feb 3, 2022

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpartÂ 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation 36S79722Q0002 is issued as a Request For Quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04.

(iv) This solicitation is 100% Service-Disabled Veteran Owned Small Business Set-aside. The NAICS code associated with this solicitation is: 334310. The size standard is: 750 employees.

(v) AV Refresh, line items as follows:

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

Training Room Equipment

LOT

0002

Conference Room 223 Equipment

LOT

0003

Conference Room 224 Equipment

LOT

0004

Executive Conference Room Equipment

LOT

0005

Main Conference Room Equipment

LOT

0006

Installation, Testing, Commissioning, and Training

LOT

0007

Licensing, Warranty, and Support plan

YEAR

TOTAL____________

(vi) See attached detail description of requirements

(vii) Date(s) and place(s) of delivery and acceptance and FOB point Place of Delivery:

Department of Veterans Affairs

Denver Logistics Center (DLC)

555 Corporate Circle

Golden, CO 80401

Date of Delivery: Please include delivery schedule with quote After 60 Days ARO or as quoted

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items

ADDENDUM to 52.212-1 Instructions to Offerors -Commercial Items

The provision at FAR 52.211-6, Brand Name, applies to this acquisition.

SITE VISIT: The government will conduct a walk-through of conference rooms/site visit on an individual basis during the morning of Mar 1st to 2nd 2022. Attending a site visit is not required in order to submit a quote. Site visits will be held at: 555 Corporate Circle, Golden, CO 80401. To schedule a site visit, please contact Jason Holman's at 303-273-6227. All site visits must be scheduled prior to Feb 28th, no quote due date extensions will be given due to lack of site visit.

All questions must be submitted in writing to the POC listed below by 4:00pm CST on Mar 2nd. All responses will be posted to this announcement by the end of the day Mar 4th.

The government cannot guarantee any responses to questions received after this deadline.

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Items applies to this acquisition.

The Government will award a contract resulting from this RFQ to the responsible quoter who meets the set-aside criteria of 852.219-10, and whose quote conforming to the RFQ is the lowest priced, technically acceptable quote.

(x) Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items when submitting their quote.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition.

The following FAR clauses cited in FAR 52.212-5 are applicable to this acquisition:

52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021)

52.219-28 Post Award Small Business Program Representation (SEP 2021)

52.222 19 Child Labor Cooperation with Authorities and Remedies (JAN 2022)

52.222 26 Equal Opportunity (SEP 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

52.222-37 Employment Reports on Veterans (JUN 2020)

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.223-15 Energy Efficiency in Energy-Consuming Products (MAY 2020)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiii) The following additional contract requirements and terms and conditions are applicable to this requirement:

VAAR 852.203-70 Commercial advertising (MAY 2018)

VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside ( JUL 2019) (DEVIATION)

VAAR 852.232-72Â Electronic submission of payment requests (NOV 2018)

852.246-71 Rejected Goods (OCT 2018)

852.247-74 Advance Notice of Shipment (OCT 2018)

852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018)

NEW EQUIPMENT ONLY. NO USED OR REMANUFACTURED EQUIPMENT WILL BE ACCEPTED.

IAW FAR 52.212-2 (NOV 2021); Evaluation - Commercial Items, Award shall be made to the offeror, whose proposal offers the best value to the government, considering technical capability and price. Award shall be made to the responsible offeror, whose proposal offers the best value to the government, considering price only and compliance with the provision at FAR 52.211-6, Brand Name or Equal. Offerors price quotes will be listed from lowest to highest and evaluation will begin at the lowest price offeror. If the lowest price offeror provides brand name items or items determined by the government to be equal items in accordance with FAR 52.211-6, the lowest priced offeror will be considered the best

value for the government.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this solicitation.

(xv) The date, time and place offers are due.

Date quotes are due: 8 March 2022

Time quotes are due: 04:00pm CST

Submit quotes to: Henry Fox

henry.fox@va.gov

(xvi) The name and telephone number of the individual to contact for information regarding this RFQ.

Henry Fox

708-786-7744

henry.fox@va.gov

SCOPE: All conference/training room systems will need to include 1 yr of Crestron Flex Care (or equal) and XIO Cloud Management (or equal). The contractor will also need to provide annually renewable licensing and service. The Crestron Flex Care (or equal) should include access to 24/7 dedicated Flex (or equal) support, guaranteed advanced replacements for all components, and warranty extensions of all Crestron or equal branded products to five years. The XIO Cloud Management (or equal service) should include offsite provisioning and remote management for updates and settings.

Training Room

Use existing amplifier and existing ceiling speakers. Electronics will be mounted in existing equipment rack.

Projection/Display

Demo existing 2 projectors

2 Panasonic PT-FRZ60WU7 6,000 Lumens, 1DLP, WUXGA laser projector (or equal)

Screen

2 Da-Lite 24794V Fixed Screen Da-Snap HD1.3 57.5x92 109Diag (or equal)

Remove existing screens (ceiling repair NIC)

Video Conferencing

1 Crestron UC-CX100-T Flex Advanced Video Conf System Integrator Kit for Microsoft (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

2 Crestron MP-WP181-C-W Media Presentation Wall Plate Crestron DigitalMedia 8G+, White (or equal)

Microphones

2 Shure MXWAPT8=-Z10 8-CH Access Point Transceiver (or equal)

2 Shure MXWNCS8 8-CH Networked Charging Station (or equal)

14 Shure MXW6/C=-Z10 Boundary Transceiver, Cardioid (or equal)

2 Shure MXW1/O=-Z10 Bodypack Transmitter with Integrated Omnidirectional Microphone (or equal)

2 Shure WL185 Microflex Cardioid Lavalier Microphone (or equal)

Electronics

1 Cisco SG350-10MP-K9-NA 10 Port Gigabit PoE Managed Switch (or equal)

2 Crestron CBL-HD-6 6ft, Certified HDMI Interface Cable (or equal)

1 QSC CORE 110f Q-SYS Core: 16Ch Local I/O, 128x128-CH Network I/O, (2) LAN, POTS 16x16 GPIO (or equal)

1 Crestron CP4N 4-Series Control System (or equal)

Room Scheduling

1 Crestron TSS-770-B-S 7 in. Room Scheduling Touch Screen, Black Smooth (or equal)

1 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming Configuration and Coordination to connect to calendaring

System testing and field commissioning

User Training / Quick Start Guide

Training class for support staff

Conf Room 223

Use existing ceiling speakers

Existing display will be de-installed and provided to the DALC

Projection/Display

Demo existing display

1 Samsung QB65R 65 4K Ultra-HD LED Flat Panel Display, Wifi & Bluetooth (or equal)

1 Chief XTMU1U Micro-Adjust Tilt Wall Mount, X-Large (or equal)

1 Chief FCAXV1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-CX100-T Crestron Flex Advanced Video Conf System Integrator Kit for Microsoft Teams (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series, Support License (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

1 Crestron CBL-HD-12 12ft, Certified HDMI Interface Cable (or equal)

Microphones

1 Shure MXA910W-US Ceiling Array Microphone (or equal)

Loudspeakers

Use existing speakers

Electronics

1 QSC Core 8 Flex Q-Sys Core: 8 Ch Local I/O, 64x64-Ch network I/O, (2) LAN, 8-Ch AEC (or equal)

1 QSC SPA260 QSC SPAC2-60 2X60W 4&8 OHM (or equal)

1 Cisco SG350-10MP-K9-NA 10-Port Gigabit PoE Managed Switch (or equal)

1 Crestron RMC4 4-Series Control System (or equal)

Room Scheduling

2 Crestron TSS-770-B-S 7 in Room Scheduling Touch Screen, Black Smooth (or equal)

2 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming, configuration, and coordination with DALC to connect to calendaring system

System testing and field commissioning

User training/ quick start guide

Conf Room 224

Use of existing speakers

Existing display will be de-installed and provided to DALC

Projection/Display

Demo existing display

1 Samsung QB75R 75 4K Ultra-HD LED Flat Panel display Wifi and Bluetooth (or equal)

1 Chief XTM1U Micro Adjust Tilt Wall Mount, XLarge (or equal)

1 Chief FACXC1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-CX100-T Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

1 Crestron CBL-HD-12 12ft, Certified HDMI Interface Cable (or equal)

Microphones

1 Shure MXA910W-USd Ceiling Array Microphone (or equal)

Loudspeakers

Use existing speakers

Electronics

1 QSC CORE 8 FLEX Q-Sys Core: 8-Ch Local I/O, 64x64 Ch Network I/O, (2) LAN, 8-CH AEC (or equal)

1 QSC SPA260 QSC SPA2-60 2X60W 4&8 OHM (or equal)

1 Cisco SG350-10MP-K9-NA 10-Port Gigabit PoE Managed Switch (or equal)

1 Crestron RMC4 4-Series Control System (or equal)

Room Scheduling

2 Crestron TSS-770-B-S 7 in Room Scheduling Touch Screen, Black Smooth (or equal)

2 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Configuration, coordination, and programming to connect to Calendaring system

System testing and field commissioning

User training/ quick start guide

Executive Conf Room

Projection/Display

Demo existing display and soundbar and return to DALC

1 Samsung QB75R 75 4K Ultra-HD LED Flat Panel Display (or equal)

1 Chief XTMU Micro-Adjust Tilt Wall Mount, XLARGE (or equal)

1 Chief FACXV1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-BX30-T Crestron Flex Advanced Wall Mount Small Room Video Con System for Microsoft Teams (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Table Connection

1 Crestron Certified 12 ft HDMI Interface Cable (or equal)

Loudspeakers

Demo existing wall speakers

Room Scheduling

1 Crestron TSS-770-B-S 7 in Room Scheduling Touch Screen, Black Smooth (or equal)

1 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming, configuration, and coordination with DALC to connect to calendaring system

System testing and field commissioning

User training/ quick start guide

Main Conf Room

Projection/Display

Demo existing projector and screen

1 Samsung QB98T 98 4K UHD LED LCD Built in Magicinfo S6 3840x2160 24/7 (or equal)

1 Chief XTMU1U Micro-Adjust Tilt Wall Mount, XLARGE (or equal)

1 Chief FCAX1U XL Fusion Pullout Accs (or equal)

Video Conferencing

1 Crestron UC-CX100-T Crestron Flex Advanced Video Conf System Integrator Kit for Microsoft Teams (or equal)

1 EVanlak HDMI Edid Emulator (or equal)

1 Crestron UC-FLEXCARE-C Premium Crestron Flex Support for New C-Series Systems (or equal)

12 Crestron SW-XIOC-S XiO Cloud Provisioning and Management Service, Support License (or equal)

Camera

1 Logitech 960-001226 Rally PTZ HD Camera 15X Zoom, USB (or equal)

1 Logitech 939-001644 Rally Mounting Kit (or equal)

Table Connection

1 Crestron HD-MD4X1-4KZ-E 4x1 4K60 4:4:4 HDR AV Switcher (or equal)

Microphones

1 Shure MXA910W-US Ceiling Array Microphone (or equal)

Loudspeakers

Use existing speakers

Electronics

1 QSC CORE 8 Flex Q-Sys Core: 8-Ch Local I/O, 64x64-Ch network I/O, (2) LAN, 8-Ch AEC (or equal)

1 QSC SPA260 QSC SPA2-60 2X60W 4&8 OHM (or equal)

1 Cisco SG350-10MP-K9-NA 10-Port Gigabit PoE Managed Switch (or equal)

1 Crestron RMC4 4-Series Control System (or equal)

Room Scheduling

1 Crestron TSS-770-B-S 7in Room Scheduling Touch Screen, Black Smooth (or equal)

1 Crestron TSW-770-MSMK-B-S Multisurface Mount Kit for TSW-770 Series, Black Smooth (or equal)

Programming, configuration, and coordination with DALC to connect to calendaring system

System Testing and Field Commissioning

User Training/quick start guide

Include owner-furnished Xfinity cable box

Extend existing coax cabling from current rack location to display. Xfinity box would live behind display. Channel control through OFE Xfinity remote.

Update #1 · Feb 3, 2022