578-25-013 Joliet VFD Replacement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12 is seeking contractors to perform HVAC and mechanical system upgrades at the Joliet Community-Based Outpatient Clinic (CBOC) as part of the 578-25-013 Joliet VFD Replacement project. The procurement involves four primary tasks: installing condensate pumps at air handlers 5, 6, and 7; replacing variable frequency drives (VFDs); installing a new domestic water make-up feed system in the boiler plant; and installing variable air volume (VAV) boxes with steam reheat coils in basement rooms B013, B014, and B015. Contractors must be manufacturer-certified, provide all necessary materials and labor, and integrate new equipment with the existing Johnson Controls Building Automation System while maintaining strict infection control protocols. The solicitation requires proposals by 10:00 AM CST on September 25, 2025, with evaluation based on technical capability, past performance, and price factors. A second pre-bid site visit was conducted on September 17, 2025, at the Joliet CBOC located at 1201 Eagle Street, Joliet, IL, following earlier RFI responses and site visits.

This procurement is a 100% set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under 38 U.S.C 8127, with contractors required to be certified in the SBA database and comply with limitations on subcontracting requirements. The contract has an estimated value between $500,000 and $1,000,000, classified under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The awarded contractor must complete all work within 180 calendar days after receiving the Notice to Proceed, requiring a 20% bid guarantee and performance and payment bonds upon award. Work will be performed at the Edward Hines Jr. VA Hospital campus in Joliet, Illinois, specifically at the Joliet CBOC facility, with construction activities coordinated to minimize disruption to clinic operations that run Monday through Friday from 7:00 AM to 6:00 PM. The project requires compliance with comprehensive safety protocols, infection control measures, and VA-specific construction standards throughout the duration of the contract.