Embassy of the United States of America

November 03, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19WA8026Q0036.

Enclosed is a Request for Quotations (RFQ) for the janitorial services at our U.S. Embassy Office

Building and General Services Warehouse. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on November 16, 2026 at 09h00AM Namibian time at U.S. Embassy office building, Windhoek. Prospective offerors/quoters should contact Mr. Havalon E. Plaatjies at 061-

202 5037 by November 06, 2026 at 09h00AM for additional information or to arrange entry to the building.

Quotations are due by November 30, 2026 at 17h00PM. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for

19WA8026Q0036, Janitorial services at U.S. Embassy Office Building and Warehouse” to:

Contracting Officer U.S. Embassy, Windhoek 38 Metje Street, Klein Windhoek Namibia

Or

Your quotation can be submitted electronically to windhoekbidsubmission@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 15B. If the file size should exceed the 15MB, the submission must be made in separate files and attached to separate emails with less than 15MB each.

mailto:windhoekbidsubmission@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 5, Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors are highly encouraged to register in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, David Newton

Contracting Officer

Enclosure:

https://www.sam.gov/