127EAW25R0058 - El Dorado HotShot HVAC

The U.S. Department of Agriculture Forest Service is procuring HVAC replacement services for the El Dorado HotShot facility, specifically involving the removal of existing exterior condenser and air handling units and installation of a new multi-zone ductless heat pump system including various indoor units, ceiling cassettes, and an exhaust fan. The contractor must provide Carrier-branded equipment or approved equivalent, with all units requiring California-compliant refrigeration systems and comprehensive warranties including one-year installation and minimum five-year manufacturer coverage. Proposals will be evaluated using a tradeoff source selection method considering past performance, work plan, key personnel, performance schedule, and price, with technical factors weighted approximately equal to price in importance. Critical dates include the organized site visit on August 28, 2025 at 10:00 AM PST, the deadline for submitting Requests for Information by September 3, 2025 at 1:00 PM PST, and final proposal submissions due September 10, 2025 at 1:30 PM PST. All proposals must be submitted electronically to the Contracting Officer Gregory Cunningham and include technical proposals, price proposals, past performance information, work plans, key personnel details, and performance schedules.

This opportunity is designated as a Total Small Business Set-aside with a disclosed project value between $25,000 and $100,000 under FAR 32.204. The contract includes a 30-day performance period with work commencing within 7 calendar days of award, and the contractor must adhere to standard work hours of Monday through Friday, 0700-1700, unless prior approval is obtained for work outside these hours. Work will be performed at the El Dorado HotShot facility located at 5420 Sly Park Road, Pollock Pines, California 95726, within the El Dorado National Forest. The project involves specific equipment quantities including one 4-ton heat pump, multiple indoor units ranging from 9 KBTU to 24 KBTU capacity, and associated installation components detailed in the 14-line item schedule. Additional requirements include compliance with fire prevention protocols, Davis-Bacon wage determinations for the California region, and proper disposal of construction debris off National Forest land.