HVAC Preventative Maintenance

METRO Regional Transit Authority is soliciting bids for HVAC preventative maintenance services across all RTA facilities under IFB #2026-09, with bids due July 30, 2026 at 4:00 p.m. and questions due July 20, 2026 at 4:00 p.m. Federal Transit Administration (FTA) funding supports this contract, requiring compliance with Buy America provisions, disadvantaged business enterprise (DBE) participation goals, Davis-Bacon Act prevailing wage standards where applicable, and civil rights and environmental standards.

The scope covers quarterly preventive maintenance on all HVAC systems (air filters, coils, fans, motors, and control systems), on-demand repairs and troubleshooting, and 24/7 emergency response with technician on-site within 1–4 hours across five METRO facilities including the Main Campus at 416 Kenmore Boulevard in Akron, Ohio. Equipment includes solar panels, make-up air units, rooftop units, air handlers, condensers, gas-fired hanging heaters, boilers, exhaust fans, and fan coil units. The contractor must provide detailed documentation of all services, maintain comprehensive general liability insurance of $1 million combined single limits, and hold statutory workers' compensation coverage.

The estimated contract value is $210,000 (approximately $5,800 monthly) over a three-year term commencing upon contract execution. The contractor must submit a bid security equivalent to 5 percent of the bid price and obtain performance and payment bonds at 100 percent of the contract price. Payment will be issued via ACH transfer following METRO Board approval and receipt of funds from FTA or the State of Ohio. Liquidated damages are capped at 10 percent of total contract cost for delays beyond the agreed schedule. Submission is required through METRO's OpenGov portal. No prepayment or down payment will be made. Compliance with all FTA regulations and three-year record retention post-contract is mandatory.