WOSB Sec LM 22May26 Update (v3)_.pdf

CUI

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

1) TOTAL JOB: Offer Amount is for the total project completion. The contractor shall not make any changes to the design or specifications without prior approval of the Contracting Officer. Offers must be entered for all items. Failure to enter prices may render the offer/offeror nonresponsive. The Government reserves the right to make award without discussions.

2) SITE VISIT: A site visit will be scheduled to provide offerors with the opportunity to inspect the site where the work is to be performed and to satisfy themselves as to all general and local conditions that may affect cost of performance of the contract. The date, time, and location of this site visit will be announced via the solicitation and will be posted to the SAM.gov announcement.

3) TECHNICAL SPECIFICATIONS AND DRAWINGS: The technical specifications and drawings, referenced in Section J as attachments to this solicitation, have been prepared by the Civil Engineer. Any and all questions regarding these specifications and/or drawings must be submitted in writing to the Contract Specialist identified in Block 7 of the SF 1442. Any information obtained outside this procedure and acted upon may cause the resultant offeror to be non-responsive. Any and all questions received from industry will be responded to by amendment to the solicitation. Issuance of the amendment will incorporate all the terms and conditions into a resultant award.

4) AMENDMENT ACKNOWLEDGEMENT: It is the offeror's responsibility to be aware of amendments, as made available. Acknowledgement of amendments is required in accordance with the instructions provided in Block 11 of the SF30, Amendment of Solicitation. Offers that fail to acknowledge amendments may be considered as non-responsive and rejected.

5) ACCEPTANCE PERIOD: Attention is called to Blocks 13D and 17 of the SF 1442. In accordance with (IAW) Block 17, the number inserted must be equal to or greater than the number of days listed in Block 13D.

6) PERFORMANCE PERIOD: Please reference Block 11 of the SF 1442.

7) MAGNITUDE OF CONSTRUCTION: Disclosure of the Magnitude of Construction, the estimated price range for each project is listed below:

WWYK150185 – REPAIR ROADWAYS, PARKING AT MUNITIONS AREA

THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN Magnitude of Construction: $500,000 - $1,000,000

WWYK190230, REPAIR ARNOLD AVE BETWEEN H AVE AND M AVE

THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN Magnitude of Construction: $1,000,000 - $5,000,000

8) WAGE DETERMINATION: The most current prevailing Davis Bacon Wage Determination shall be incorporated with the solicitation. It is anticipated that the most common Wage

Determination for this project is construction type: Building. The Davis Bacon Wage Determinations in effect at the issuance of this solicitation is found in Section J for reference purposes only.

9) CONTRACTOR ID BADGE REQUIREMENTS: Contractors working on Tinker AFB shall comply with all procedures of Contractor Access to Air Force Installations, all contractor personnel will be assessed a charge of $50.00 for each badge lost, willfully damaged, or not surrendered to Pass and Registration. No charge will be made on a replacement required due to normal wear. Personnel will report to Accounting and Finance, Accounts Receivable Unit and a DD Form 1131, Cash Collection Voucher, will be prepared and presented to Pass and Registration prior to issuing a replacement identification. Identification will be surrendered to Security Forces personnel upon demand for the purpose of identification, investigation, abuse, misuse, or for any other reason necessary. Civilian and military retirees who conduct commercial business on base must obtain a badge through their place of employment. ALSO OF SPECIAL NOTE, all contractors/contractor personnel shall be subject to background checks as deemed necessary.

10) TRUCK ENTRY GATE NOTICE: Tinker Air Force Base has constructed a "Truck Entry Gate" (Gate 33), which is located at the corner of 59th Street and Air Depot Blvd (southwest corner of the base). Gate 33 shall be used for all deliveries by truck to this base. (Trucks will not be allowed to gain access through any other gate.)

11) CONTRACT GOVERNMENT HOLIDAYS: No contractor work will be conducted on these days; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday. Holidays in addition to those reflected in this contract, which are designated by the Government, will be billable provided the assigned Contractor employee was available for performance and was precluded from such performance. The following days are contract holidays:

New Year's Day, Martin Luther King, Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

12) POINT OF CONTACT: All questions from prime contractors shall be submitted to the Contracting Officer via email at darian.permetter@us.af.mil on company letterhead paper. Please ensure that all questions reach the POC NLT 2:00p.m. (CT) on (TBD).

SPECIAL NOTE: While the Government contemplates award of both projects on one (1) contract, offerors should submit an independent offer for each project. The award will be determined on the lowest combined price of technically acceptable offers.

PROPOSAL REQUIREMENTS FOR TECHNICAL: In the Technical Proposal, address your proposed approach to meeting the minimum performance or capability requirements of the technical requirements identified in the RFP. The technical proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical subfactors defined in Section M - Evaluation Factors for mailto:darian.permetter@us.af.mil

Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the technical subfactors. All the requirements specified in the RFP are mandatory. With your proposal submission, you are representing that your company will perform all the requirements specified in the RFP. Mere recitation of the RFP requirements, or phrases that refer to the government’s SOW, without sufficient supporting information as to how work will be accomplished will not be accepted and could lead to proposal being found technically unacceptable. Narratives shall provide details of sufficient level to allow one skilled in engineering and the building trades to make a sound decision as to the technical viability of the proposal. The technical volume shall include:

a) Technical Proposal Cover Sheet. The technical proposal shall include a cover sheet containing date, RFP number, project number and title, bidder contact information, and assertion the proposal meets the mandatory completion date stated in the RFP or attachments.

b) Project Narrative. The project narrative shall clearly demonstrate the bidder’s understanding of the project scope by including the following information:

1) Project synopsis (description)

2) Proposed method of accomplishing the work

3) Type of site field verification performed

4) Anticipated user impacts

5) Protection of government property during construction

6) Supplemental drawings/sketches

7) In-house design calculations

8) Estimating notes

9) Take-off calculations to justify quantities used in proposal

(includes Subcontractor’s calculations)

10) Manufacturer supplied drawings / calculations

11) Catalog/product technical information

12) Assumptions

13) Clarifications and exceptions

14) Supporting documentation

TECHNICAL SUBFACTOR 1: CAPABILITY AND MANAGEMENT

1) Describe capability and commitment to support an on-site management team, including a sole source of responsibility for both design and construction of this project IAW Section 1.3 within the SOW.

2) Describe how your organization will manage, supervise, and coordinate the subcontractor’s work and who in the organization will be responsible for this management and coordination that is required IAW Section 1.3 of the SOW.

3) Describe how warranty support, unforeseen site conditions, design errors, etc. will be handled by your organization IAW the Warranty of Construction Clause RFO 52.246- 21 and the Differing Site Condition Clause RFO 52.236-2.

4) Provide a Team List of the primary point of contacts IAW Section 1.3 Contractor Specific

Requirements within the SOW.

TECHNICAL SUBFACTOR 2: SCHEDULE AND PLANNING

The bidder shall include a proposed construction schedule that meets or improves the mandatory completion date stated in the RFP. The bidder’s proposed schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work to be performed throughout the entire order performance period, while considering the major work elements from the detailed price proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays, and final inspection/closeout IAW Section 3.3 of the SOW.

In developing the schedule, note that there will be submittals; milestones (such as final inspections); and construction-related permits/requests (such as Outage/Closure Requests or Excavation Permits) that will require longer lead times for Government coordination/approval listed in section 3.3 of the SOW.

Specific timelines for staging area approvals, airfield waivers, outage requests and other Government approvals are provided in the SOW Section 3.3 in table listed as “Delivery Schedule & Submittals”.

PROPOSAL REQUIREMENTS FOR PRICING: The Contractor shall provide an Electronic Cost Model Breakdown to support their proposed pricing in an unlocked Microsoft Excel Format. At a minimum, pricing shall be broken out by Construction Standards Institute (CSI) division or salient features of work. Proposals broken out by salient features of work and further subdivided by CSI division are preferred. The Contractor's proposed pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and/or estimates of accomplishing the tasks required under this Statement of Work (SOW) shall not be accepted.

1) Line Item Costs: The cost of a line item shall be the item's total bare cost based on a national average as defined by the most current calendar years RS MEANS Price Book.

The RS MEANS labor costs are included as line items of work. Line Item Pricing shall be based on the most current calendar year RS MEANS Facilities Construction Cost Book.

2) RS MEANS Facilities Construction Costs Book: Includes all items of work from the current year RS MEANS Facilities Construction Costs Book.

3) Non Pre-priced Items (NPI): Proposed pricing for Statement of Work Items that are not included in the RS MEANS Facilities Construction Costs Book shall be submitted, approved and/or negotiated as necessary to reach an overall agreed to price for the applicable SOW items.

4) Non-RS Means NPI item prices taken from local area sources shall be the lowest price offered from at least two (2) acceptable vendors. Equipment and material prices shall be based on the contractor’s cost. The contractor is required to show proof of its cost by including the two (2) lowest offers. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

5) The Contractor shall submit a worksheet for each NPI item which shows all the costs and calculations used to develop the NPI item's price.

6) The Contractor shall retain all materials used in performing take-offs (calculations, sketches, field measurements, etc.) and obtaining cost information (catalog cut sheets, vendor quotes, etc.) for the NPIs and shall provide these materials in the proposal.

Submission of these materials as part of the proposal shall satisfy the requirement for submittal of an item listed on the submittal register for a Task Order.

7) Local Area Adjustment Factor: The RS MEANS total weighted average city cost index (CCI) for the city of Oklahoma City, OK, or the nearest city.

(END)

Section M - Evaluation

Responsive proposals received at or before the deadline date and time will be evaluated as follows. This effort is Lowest Price Technically Acceptable (LPTA).

1. Contractor will be checked in SAM for contractor responsibility.

2. The Government's technical evaluation team shall evaluate the combined work plan and technical risk of each proposal to determine if the offeror provides a sound, compliant approach that meets the requirements and demonstrates a thorough knowledge and understanding of the specs and SOW and their associated risks.

3. The lowest priced proposal from at least two (2) technically acceptable proposals will become the awardee.

TECHNICAL RATING

The Technical evaluation will be based on each’s offeror’s approach for meeting the technical requirements listed below. The evaluation focuses on the technical approach as described in each offeror’s technical volume. The technical evaluation does not consider price. Each subfactor within the technical factor will receive one of the ratings described below based on the criteria listed below. Individual subfactor ratings will be used to determine the overall technical acceptability of each offeror. To be determined technically acceptable at the factor level, the Offeror must be rated acceptable in each subfactor. A single deficiency within a subfactor will result in an unacceptable rating for that subfactor. A final unacceptable subfactor assessment will determine an overall technical unacceptable rating, and therefore, un-awardable. Only those proposals determined to be technically acceptable, either initially, or as a result of discussions, will be considered for award. The technical evaluation will also consider risk in determining overall acceptability. Risk pertains to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the subfactor ratings, and the overall Technical rating. Only Low Risk approaches will be deemed acceptable.

TECHNICAL SUBFACTOR 1, CAPABILITY AND MANAGEMENT: This subfactor is met when the offeror sufficiently demonstrates and describes how the offeror will meet the capability and management requirements to complete the construction and administrative requirements with little potential for disruption of schedule, increased price, or degradation of performance. The evaluation will include the offeror’s proposal to meet the following:

Sufficient description of commitment to support an on-site management team, including a sole source responsibility for both design and construction of this project. IAW Section 3.12.

Contractor Personnel Requirements and 3.12.5.1 to 3.12.3.2 Design Program Manager within the

SOW.

Sufficient approach to manage, supervise, and coordinate all subcontractor’s work and state who in the organization is responsible for this management and coordination. IAW all Section 3.12.6.

Sufficient description of how warranty support, unforeseen site conditions, design errors, etc., will be handled by your organization. The responsible offeror shall meet warranty requirement specification listed in the Warranty of Construction Clause IAW RFO 52.246-21. The offeror will meet unforeseen site condition requirement specification listed in the Differing Site Condition Clause IAW RFO 52.236-2.

Sufficient description of your team list of the primary points of contact. The responsible offeror shall meet requirement specification IAW Section 3.12 Contractor Specific Requirements within the SOW.

TECHNICAL SUBFACTOR 2, SCHEDULE AND PLANNING: This subfactor is met when the offeror sufficiently demonstrates and describes how the offeror can schedule and plan the construction project that will meet or improve the mandatory completion date with little potential for disruption of schedule, increased price, or degradation of performance. The evaluation will include the offeror’s proposal to meet the following requirement specification IAW all of Section

3.6 of the SOW.

Sufficient construction schedule that meets the mandatory completion date stated in the OPR.

The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work to be performed throughout the entire order performance period, while considering the major work elements from the detailed price proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays, and final inspection/closeout. The responsible offeror shall meet requirement specification IAW Section 3.6.1 of the SOW.

Sufficient detail within the schedule that considers submittals, milestones (such as final inspections), and construction related permits/requests (such as Outage/Closure Requests or Excavation Permits) that will require longer lead times for Government coordination/approval.

The responsible offeror shall meet requirement specification listed in section 3.6.2 of the SOW.

Sufficient detail within the schedule that provides specific timelines for staging area approvals, airfield waivers, outage requests and other Government approvals as provided in the SOW Section 3.6.2 in table listed as “Delivery Schedule & Submittals”.

The technical rating reflects the evaluation of the acceptability of the offeror’s technical approach for meeting the government’s requirement. The offeror’s proposal shall be evaluated to determine whether the proposal is acceptable or unacceptable, using the ratings and descriptions outlined in the table below. One technical rating will be assigned to each technical subfactor. To be considered awardable, there must be an “acceptable” rating in every subfactor.

PRICE: The Contractor shall provide an Electronic Cost Model Breakdown to support their proposed pricing in an unlocked Microsoft Excel Format. At a minimum, pricing shall be broken out by Construction Standards Institute (CSI) division or salient features of work. Proposals broken out by salient features of work and further subdivided by CSI division are preferred. The Contractor's proposed pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and/or estimates of accomplishing the tasks required under this Statement of Work (SOW) shall not be accepted.

This effort is Lowest Price Technically Acceptable (LPTA).

(END)