Worksheet_for_Service_Agreements_WRFSandSludge.docx
DOCX document 31 KB Posted
- Attached to
- Water Reclamation Sand and Sludge Management
- Solicitation number
- 26-008UO-HK-RFP
- Issued by
- Hillsborough County, Florida
About this file
Water Reclamation Sand and Sludge Management Service Agreement Worksheet
This is a Service/Supplier Contract Worksheet for the City of Plant City, Florida, related to RFP No. 26-008UO-HK-RFP for Water Reclamation Sand and Sludge Management services at the Water Reclamation Facility located at 1500 Victoria Street. The City is seeking comprehensive sand filtration maintenance and sludge management services on an as-needed basis, including mobilization and demobilization, pressure washing and cleaning of aeration basins and clarifiers, grit and sludge removal and hauling, sludge testing, sand media removal and installation, and disposal of removed materials in compliance with applicable regulations. The service start date is February 9, 2026, with proposals due electronically by March 26, 2026 at 2:00 p.m. local time and questions due by March 16, 2026 at 5:00 p.m. The resulting contract will be for an initial three-year term with two optional one-year renewal periods at the City Manager's sole discretion. Jay Kwag, PE, PMP, will supervise the project.
The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to delete any portion at any time without cause or terminate with thirty days' notice. Payment will be made at final completion based on actual work performed and verified through certified weight tickets, flow meter readings, and approved testing procedures. Mobilization and demobilization costs are established at a fixed $50,000 lump sum with all other items requiring unit pricing. For renewal periods, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. No bond is required. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability and Property Damage Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, all naming the City as an additional insured. Evaluation criteria weight contractor qualifications at thirty percent, project team qualifications at thirty percent, work narrative and safety plan at twenty percent, and cost evaluation at twenty percent. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration and management markup.
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Service/Supplier Contract Worksheet
1. Project name: Water Reclamation Sand and Sludge Management
2. Documents to be incorporated into the contract: As-builts and Sand Specification
3. Solicitation number: 26-008UO-HK-RFP
4. Person to supervise the project: Jay Kwag, PE, PMP
5. Service start date: 02/09/2026
6. Term of contract/extensions: 3-years with two 1-year extension
7. The payment schedule will be: ___ Monthly _X__ at Final Completion
8. Does the contract price have adjustable factors that may affect the price? ___ Yes _X__ No
9. Insurance requirements are included in the solicitation document.
10. Is a bond required? ___Yes _X__ No Amount: $
11. Check the paragraph(s) that should be included in the contract.
_X__ 5. NO MINIMUM AMOUNT OF WORK. This Agreement is non-exclusive. Notwithstanding any provision in this Agreement, City shall not be obligated to assign any minimum amount of Work to Company during the term of this Agreement. Company shall have no claim against City for damages or loss of profits due to the amount of Work assigned under this Agreement.
__X__ 6. DELETION OF SERVICES. The City reserves the right to delete any portion of this contract at any time without cause. If such a right is exercised, the total fee shall be reduced by the amount established for that service. If work has already been accomplished on the portion of the contract to be deleted, the Company shall be paid for the deleted portion based on the percentage of completion.
_X___ 7. SECURITY. Some locations will have designated City staff available to provide entry to and exit from facilities. Other locations may require the Company to gain entry using established alarm procedures or by using keys/striker cards. The company’s employees must be properly identified and will not be permitted to enter or leave buildings at will once reporting to duty. Under no circumstances shall Company, or its agents or employees, provide access to any unauthorized person in the City’s facilities.
____ 8. COMPANY’S PERSONNEL. Company is to have all Company’s employees doing work under this Agreement bonded. The City reserves the right to request background and bonding information for all personnel assigned to this contract.
_X___ 9. PROFESSIONAL APPEARANCE. The company’s employees assigned to this contract are to present a professional appearance, shall be neat, clean, well-groomed, courteous, and properly dressed and shall respectably conduct themselves while performing duties and while on City property. The company’s employees assigned to this contract shall wear a name tag specifying the name of the employee and the Company’s company name.
Revised 02-10-21 by W. A. Storey, Jr.
To Be Completed After Firm Is Selected:
1. Date of contract:
2. Name and address of Vendor: _
3. Contract price:
4. Name and function of key supervisory personnel, if applicable:
Name Function
5. Name, title, address, and email of Vendor’s representative signing contract:
File details come from the government source that posted it. Updated .