SandWashingProcedure.pdf

This is a technical procedure document related to a Request for Proposals issued by the City of Plant City, Florida for sand and sludge management services at its Water Reclamation Facility. The document provides detailed sand washing procedures required before filter startup, including steps for removing fine materials through a six to twelve-hour washing process using clean water supply and air circulation. The RFP (No. 26-008UO-HK-RFP) seeks vendors to provide comprehensive maintenance services on an as-needed basis, including mobilization and demobilization, pressure washing of aeration basins and clarifiers, grit and sludge removal and hauling, sand media removal and replacement, and waste disposal. Proposals must be submitted electronically by March 26, 2026 at 2:00 p.m., with a question submission deadline of March 16, 2026. The contract will commence upon issuance for an initial three-year term with two optional one-year renewal periods at the City Manager's discretion.

Pricing shall be submitted on a unit cost basis for all line items except mobilization and demobilization, which is fixed at $50,000 lump sum, with actual payment based on certified weight tickets and approved testing procedures. The total contract value is not disclosed, and the contract is non-exclusive with no minimum work guarantee. Contractors must demonstrate Florida State Contractor's Licenses, provide three comparable project references and five similar project experiences within ten years, maintain insurance coverage of at least $500,000 per person and $1,000,000 per occurrence for general liability, and carry $500,000 in commercial automobile liability insurance. Evaluation criteria weight contractor qualifications at thirty percent, project team qualifications at thirty percent, work narrative and safety plan at twenty percent, and cost at twenty percent. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration markup. No set-aside designations or incumbent vendor information is identified in the solicitation documents.