SandFilterCell_Figure1.pdf

This is a technical specification document for sand filter cell design associated with the City of Plant City, Florida's Request for Proposals (RFP No. 26-008UO-HK-RFP) for sand and sludge management services at the Water Reclamation Facility. The document, referenced as pages 3-4, provides detailed figure and design specifications for sand filtration equipment that will be utilized in the facility's operations. Proposals for comprehensive sand filtration maintenance, sludge management, and facility cleaning services must be submitted electronically through the City's e-Procurement Portal by March 26, 2026 at 2:00 p.m. local time, with a question submission deadline of March 16, 2026 at 5:00 p.m. The resulting contract will commence upon issuance and extend for an initial three-year term with the possibility of two additional one-year renewal periods at the City Manager's sole discretion. Proposals shall not exceed fifteen pages and must include three comparable project references and five similar project experiences within the past ten years.

Pricing shall be submitted on a unit cost basis for all line items, with mobilization and demobilization established at a fixed $50,000 lump sum, while all other items require unit pricing for measurement and payment purposes. For renewal periods, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate at any time with thirty days' notice or delete portions of the contract at will. Contractors must maintain comprehensive insurance coverage including Workers' Compensation and Commercial General Liability of at least $500,000 per person and $1,000,000 per occurrence, and may subcontract up to fifty percent of work with a maximum ten percent administration markup. Evaluation criteria weight contractor qualifications and project team qualifications at thirty percent each, work narrative and safety plan at twenty percent, and cost evaluation at twenty percent. The specific total contract value is not disclosed in the solicitation documents; costs will be based on actual work performed as verified by the City.