Worksheet_for_Service_Agreements_WRFSandSludge.docx
DOCX document 31 KB Posted
- Attached to
- Water Reclamation Sand and Sludge Management
- Solicitation number
- 26-008UO-HK-RFP
- Issued by
- Hillsborough County, Florida
About this file
This is a Service/Supplier Contract Worksheet for the City of Plant City, Florida's Water Reclamation Sand and Sludge Management project (RFP No. 26-008UO-HK-RFP). The project encompasses comprehensive sand filtration maintenance, sludge management, and facility cleaning services at the Water Reclamation Facility located at 1500 Victoria Street. Services include mobilization and demobilization, pressure washing of aeration basins and clarifiers, grit and sludge removal and hauling, sludge testing, sand media removal and replacement, and disposal of removed materials in compliance with OSHA and environmental regulations. The service start date is February 9, 2026, with a contract term of three years plus two optional one-year extensions. Proposals must be submitted electronically through the City's e-Procurement Portal by March 26, 2026 at 2:00 p.m. local time, with a question submission deadline of March 16, 2026 at 5:00 p.m. Evaluation criteria weight contractor qualifications at thirty percent, project team qualifications at thirty percent, work narrative and safety plan at twenty percent, and cost evaluation at twenty percent. Payment will be made at final completion rather than on a monthly basis.
Pricing shall be submitted on a unit cost basis for all line items, with mobilization and demobilization established as a fixed $50,000 lump sum. The contract price contains no adjustable factors; however, during renewal periods, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate with thirty days' notice or delete portions of the contract at will. No bond is required. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability and Property Damage Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, all naming the City as an additional insured. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration and management markup. Project supervision will be managed by Jay Kwag, PE, PMP. No set-aside designations or incumbent vendor information is identified in the procurement documents.
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Text version
Service/Supplier Contract Worksheet
1. Project name: Water Reclamation Sand and Sludge Management
2. Documents to be incorporated into the contract: As-builts and Sand Specification
3. Solicitation number: 26-008UO-HK-RFP
4. Person to supervise the project: Jay Kwag, PE, PMP
5. Service start date: 02/09/2026
6. Term of contract/extensions: 3-years with two 1-year extension
7. The payment schedule will be: ___ Monthly _X__ at Final Completion
8. Does the contract price have adjustable factors that may affect the price? ___ Yes _X__ No
9. Insurance requirements are included in the solicitation document.
10. Is a bond required? ___Yes _X__ No Amount: $
11. Check the paragraph(s) that should be included in the contract.
_X__ 5. NO MINIMUM AMOUNT OF WORK. This Agreement is non-exclusive. Notwithstanding any provision in this Agreement, City shall not be obligated to assign any minimum amount of Work to Company during the term of this Agreement. Company shall have no claim against City for damages or loss of profits due to the amount of Work assigned under this Agreement.
__X__ 6. DELETION OF SERVICES. The City reserves the right to delete any portion of this contract at any time without cause. If such a right is exercised, the total fee shall be reduced by the amount established for that service. If work has already been accomplished on the portion of the contract to be deleted, the Company shall be paid for the deleted portion based on the percentage of completion.
_X___ 7. SECURITY. Some locations will have designated City staff available to provide entry to and exit from facilities. Other locations may require the Company to gain entry using established alarm procedures or by using keys/striker cards. The company’s employees must be properly identified and will not be permitted to enter or leave buildings at will once reporting to duty. Under no circumstances shall Company, or its agents or employees, provide access to any unauthorized person in the City’s facilities.
____ 8. COMPANY’S PERSONNEL. Company is to have all Company’s employees doing work under this Agreement bonded. The City reserves the right to request background and bonding information for all personnel assigned to this contract.
_X___ 9. PROFESSIONAL APPEARANCE. The company’s employees assigned to this contract are to present a professional appearance, shall be neat, clean, well-groomed, courteous, and properly dressed and shall respectably conduct themselves while performing duties and while on City property. The company’s employees assigned to this contract shall wear a name tag specifying the name of the employee and the Company’s company name.
Revised 02-10-21 by W. A. Storey, Jr.
To Be Completed After Firm Is Selected:
1. Date of contract:
2. Name and address of Vendor: _
3. Contract price:
4. Name and function of key supervisory personnel, if applicable:
Name Function
5. Name, title, address, and email of Vendor’s representative signing contract:
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