WOCC ICI Instructions to Offerors.pdf

RFP A031595

8 May 2025

Instructions to Offerors

1. General: This firm fixed-priced (FFP) contract is set-aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under NAICS Code 611519 with a size standard of $21 million. Proposals must be complete, self-sufficient, and respond directly to the requirements of the Request for Proposal (RFP). Failure to meet a requirement may result in an offer being ineligible for award. The Government intends to evaluate offers and award this firm fixed-price contract without discussions. However, the Government reserves the right to conduct discussions if deemed in its best interest. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint.

Offerors shall submit only one proposal for support of USAWOCC Institution Contract Instructors at Fort Novosel, AL. as the Government will review only one proposal per Offeror. Proposals must be received no later than 4:30 p.m. Central Standard Time (CST), 18 July 2025.

2. Acceptance Period: The Government requires a minimum acceptance period of 60 calendar days from the date specified for receipt of offers; however, Offerors may specify an acceptance period exceeding the Government’s minimum requirement.

3. Communications: All discourse concerning this RFP and its requirements shall be directed to the Fort Novosel Contracting Office. Any remarks, explanations or answers provided by any other Government representative shall not change or qualify any of the terms or conditions of the RFP. The RFP shall only be changed by a written amendment issued by the Fort Novosel Contracting Office. It must be emphasized that telephone inquiries will not be accepted. Offerors may email written questions pertaining to this RFP to the email addresses below. The Government will answer questions received no later than 3 July 2025 @ 10:00 a.m. CST and provide responses by the RFP closing date. Questions received after this date may not be answered. Please provide your company name, telephone, point of contact, e-mail address, and RFP number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

Questions should be sent to the following:

Rowan Anderson, Contract Specialist, at rowan.e.anderson.civ@army.mil and Cc: Chris Martin Contracting Officer, at christopher.w.martin24.civ@army.mil and Laura Blackmon, Contracting Officer, at laura.j.blackmon.civ@army.mil.

4. Specific Instructions: Proposals shall be submitted to the Government in three (3) separate volumes as set forth below:

Volume Page Limit # of Copies Description I 20 1 Technical Proposal II 25 1 Past Performance III None 1 Price Proposal

(a) Offerors shall submit proposals by the date and time specified in the RFP through SAM.gov. Submissions of proposal packages via facsimile (fax) will not be accepted. Proposal packages will only be accepted through SAM.gov.

(b) The proposal shall be submitted in a format readable by Microsoft Office 2016 which includes software programs such as Word, Excel, and PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, Offerors shall include those pages electronically using Adobe Acrobat (PDF) format.

5. FORMAT AND SPECIFIC CONTENT:

5.1. VOLUME I – SUMMARY AND MISCELLANEOUS DATA.

Volume I shall be organized according to the following general outline:

1. Table of Contents

2. Submitted fully the following:

(a) Name and Address of Offeror (include DUNS number, CAGE Code, Tax-ID number, and

Address); Telephone No. (Include area code).

(b) Signature of Offeror/Contractor (must contain an original signature)

(c) Printed name and title of signer

(d) Offer Date

3 . The Contractor shall acknowledge any amendments to the RFP.

4. Authorization Letter. The Offeror shall provide a letter signed by an officer of the company, on company

Letterhead, which identifies the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

5. Representation, Certifications, and Other Statements of Offerors. The Offeror shall ensure that Reps and Certs is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

6. Joint Venture Agreement, if applicable. When proposing as a joint venture, all members of the joint venture shall sign and Corporate Certificate unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, the Offeror shall submit a copy of the joint venture agreement with the proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. Note:

JOINT VENTURE AGREEMENTS - Joint Ventures are allowable, however, the SBA must receive the joint venture agreement prior to proposal due date and approved before award of any resulting contract.

5.2. VOLUME I – FACTOR 1 - TECHNICAL PROPOSAL.

(a) General. The written Technical Volume shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the Offeror’s technical proposal.

(b) The technical volume shall not exceed 40 pages (All documents). A page is defined as one face of a sheet of paper containing information. Pages shall be numbered consecutively. Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the Offeror. Font shall not be less than 12 pitch, with the exception for charts, tables, and diagrams, which shall be no smaller than 10 pitch.

(c) Volume Organization.

2. Glossary

3. Summary Page(s). To aid the Government’s understanding, provide a summary of the Offeror’s proposed technical approach and how the approach will efficiently and effectively meet the requirement. The summary page(s) shall not exceed two (2) pages.

4. Factor I: Technical Approach Subfactor 1.A: Staffing Element 1.A.1: Qualifications of Personnel Proposed Element 1.A.2: Plan to Backfill or Replace Personnel as needed Element 1.A.3: Status of Security Clearances for Personnel Proposed

Element 1.A.4: Number of FTEs Proposed Subfactor 1.B: Project Management Element 1.B.1: Management Plan for Deliverables and Quality Control Element 1.B.2: Communication Plan

5.3. VOLUME II – FACTOR 2 – PAST PERFORMANCE PROPOSAL.

(a) Volume Organization. The Past Performance Volume shall be organized according to the following general outline:

2. Summary Page

3. Past Performance Information (PPI)

4. Teaming Agreement, if applicable

5. Subcontractor Letters of Consent

(b) Summary Page. Past Performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 25% of the proposed effort based on the total proposed price. If applicable, describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the Offeror is required to provide Past Performance Information Sheets.

(c) Quality and Satisfaction Rating of Contracts completed in the Past Three (3) Years: Offeror may provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.)

that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc.

(d) Past Performance Questionnaire: Past Performance Questionnaires (PPQs) shall be used by the

Offeror in obtaining and providing past performance information, see RFP Attachment 2, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the Offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Rowan Anderson, Contract Specialist, via email at rowan.e.anderon.civ@army.mil no later than the solicitation closing date/time (18 July 2025 @ 4:30 p.m. CST). Any questionnaires not returned directly to the Contract Specialist will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the Offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS

SOLELY WITH THE OFFEROR.

(e) Past Performance Information (PPI): Utilizing the PPI Sheet, see RFP Attachment 2, submit information of no more than three (3) recent contracts the Offeror considers most relevant in demonstrating the ability to perform the proposed effort. One (1) of the past performance references may be for a subcontractor, teaming partner, and/or joint venture partner that will perform major or critical aspects of the requirement (i.e., 25% or more of the work). Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years from the issuance date of the solicitation, to include at least twelve (12) months of documented performance during the three (3) year period. Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort.

(f) If an Offeror has no past performance history of relevance, the Offeror must affirmatively state it possesses no past performance history of relevance. Offerors with no past performance history will receive a neutral confidence rating. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

(g) Teaming Arrangement. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance.

(h) Consent Letters (Attachment 3). Offeror shall provide a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information.

5.4. VOLUME III – FACTOR 3 - PRICE PROPOSAL.

(a) The Price Volume shall include costs associated with the SAM.gov approved rates.

(b) Price Reasonableness. The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit additional data other than certified cost or pricing data for the Contracting Officer to determine price reasonableness. A contract will not be awarded to a contractor whose price is not determined to be fair and reasonable.

7. Contract Award: The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

8. Discrepancies: If an Offeror believes these instructions contain errors, omissions or are unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error.