WOCC ICI QA_11July2025.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- USAWOCC Institution Contract Instructors
- Solicitation number
- W9124G_USAWOCC_ICI
About this file
This document is a Questions and Answers (Q&A) file for a U.S. Army Warrant Officer Career College (USAWOCC) contract opportunity for Institution Contract Instructors. The solicitation (W9124G25RA005/W9124G25RA006) seeks non-personal services to provide Professional Military Education (PME) and Initial Military Training (IMT) instruction across subject areas including leadership, international strategic studies, joint operations, history, and communications management systems.
Key details include a requirement for contractor personnel to maintain a SECRET security clearance, submission of proposals via email to specific Army personnel, and acceptance of Unique Entity Identifiers (UEIs) instead of DUNS numbers. The contract involves evaluating offerors on factors such as staffing, management plans, past performance, and communication strategies. Contractors will be expected to provide instructional services with uninterrupted continuity, as this appears to be a follow-on contract to a pre-existing arrangement. The solicitation indicates that the Government will update certain documents via amendment, and contractors must submit a Quality Control Plan within 30 days after contract award.
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Sheet1
| QUESTION NUMBER | REFERENCE DOCUMENT | TOPIC | QUESTION | ANSWER |
| 1 | Solicitation - W9124G25RA005 pg 25 | The Clause 52.222-41, Service Contract Labor Standards, is checked as applicable to the solicitation. A Wage Determination is not included in the solicitation documents. | Will the Government confirm that the current Wage Determination applies to this contract? | The most current Wage Determination applies to this contract. |
| 2 | Solicitation - W9124G25RA006 pg 25 | The Clause 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment is checked as applicable to the solicitation. | Will the Government confirm that Option Years are not to be escalated as the price adjustment will occur upon Wage Determination revisions? | Option Years are not to be escalated as the price adjustment will occur upon Wage Determination revisions. |
| 3 | Solicitation - W9124G25RA006 pg 1 | In paragraph 4 it indicates that only three Volumes will be submitted. Yet paragraph 5 seems to indicate that 5.1 ‘VOLUME I – SUMMARY AND MISCELLANEOUS DATA’ is a separate ‘Volume’ (document) from 5.2 ‘VOLUME I – FACTOR 1 - TECHNICAL PROPOSAL’ based on the directed structure in paragraphs 5.1 and 5.2. The paragraph 4 page limits do not seem to account for ‘SUMMARY AND MISCELLANEOUS DATA’ while leaving room for the ‘TECHNICAL PROPOSAL’ within a 20-page limit. | Will the Government clarify the number of ‘Volumes’ to be submitted and the page count limitations for each? | There is a 40 page limit. |
The solicitaion will be updated with an Amendment.
| 4 | Solicitation - W9124G25RA005, pg 1 | ||
| The second sentence of paragraph 4.(a) says “Proposal packages will only be accepted through SAM.gov.” | Will the Government clarify where and how offerors are to submit their proposals within SAM.gov? | Please submit all proposal packages through email to rowan.e.anderson.civ@army.mil and justin.f.lapiana.civ@army.mil. | |
| 5 | Solicitation - W9124G25RA005 | This entry begins “Submitted fully the following:” and then lists items (a) through (d) that must be submitted. | Should 5.1.2 state “Submit the SF1449 fully completed with the following:” (a) Block 17a Name and Address of Offeror (include DUNS number, CAGE Code, Tax-ID number, and Address); Telephone No. (Include area code). |
(b) Block 30a Signature of Offeror/Contractor (must contain an original signature)
(c) Block 30b Printed Name and Title of Signer
| (d) Block 30c Offer Date? | The solicitaion will be updated with an Amendment. | ||||
| 6 | Solicitation - W9124G25RA005 | This entry in item (a) requires that the ‘DUNS number’ must be filled/submitted. Many companies no longer maintain DUNS registrations since the Government conversion to Unique Entity Identifiers (UEIs). | Question: Will the Government accept the offeror’s UEI instead of DUNS number? | The Government will accept UEI instead of a DUNS number. | |
| 7 | Solicitation - W9124G25RA005 | This paragraph begins “Utilizing the PPI Sheet, see RFP Attachment 2, submit | |||
| information of no more than three (3) recent contracts…”. Cross-referencing the Solicitation page 31 of 49, no ‘Attachment 2’ was issued with the solicitation as posted on SAM.gov. | Will the Government issue an ‘Attachment 2 – PPI Sheet’ to ensure offerors include all required data elements? | The solicitaion will be updated with an Amendment. | |||
| 8 | Solicitation - W9124G25RA005 | This paragraph states “The Price Volume shall include costs associated with the SAM.gov approved rates.” | Will the Government clarify where “SAM.gov approved rates” can be found and how they are to be applied to responses to this solicitation? | Please use the most recent Service Contract Act Wage Determination or applicable GSA Labor Categories. | |
| 9 | Evaluation Criteria | Topic: This paragraph indicates that for Subfactor B offerors will be evaluated on the following ‘Elements’: | |||
| • | Element 1.B.1 – Management Plan for Deliverables and Quality Control. | ||||
| • | Element 1.B.2 – Communication Plan. | ||||
| Paragraph (b) continues to explain the aspects of the ‘Management Plan’ that will be evaluated and the aspects of the ‘Quality Control Plan’ that will be evaluated. Both are components of Element 1.B.1. There does not appear in paragraph (b) a listing of the aspects of the ‘Communication Plan’ that will be evaluated as Element 1.B.2. | Will the Government provide evaluation guidance on aspects of the ‘Communication Plan’ that will be evaluated as Element 1.B.2? | Communication Plan needs to illustrate clear lines of communication, authority, and relationship between corporate and on site management. It will be evaluated under the terms if a reasonable person can understand. | |||
| 10 | Evaluation Criteria | Topic: Paragraph II.A.(a) details the ‘Staffing’ subfactor that offerors must address including personnel qualifications, plans to replace/backfill personnel, security clearances, and number of FTE proposed. Paragraph II.A.(b) includes a Subfactor B requirement for a ‘Management Plan’ that appears to require the same information provided in the ‘Staffing’ subfactor. The Subfactor B ‘Management Plan’ also requires the qualifications by skill mix, number of FTE proposed by hours, and plans to replace/backfill personnel as required. The II.A.(a) ‘Staffing’ subfactor and the II.A.(b) ‘Management Plan’ portion of that subfactor appear to require much the same content. | Can the Government clarify the differences between paragraph II.A.(a) ‘Staffing’ and paragraph II.A.(b) ‘Management Plan’ in Subfactor B? | The management plan is more concerned with how the deliverable and the quality control will be achieved. | |
| 11 | Evaluation Criteria | This paragraph says “ The Government will evaluate recent and relevant performance information on all Offerors based on (i) the references provided by the Offeror (Attachment 1), (ii) any past performance information obtained from survey/questionnaires (Attachment 2),…” Cross-referencing the Solicitation document, page 31 of 49, Attachment 0001 is listed as the Performance Work Statement, and no Attachment 0002 is provided. | What “(i) the references provided by the Offeror (Attachment 1)” is the Government referring to? Was the “(ii) any past performance information obtained from survey/questionnaires (Attachment 2)” actually referring to Attachment 0004 ‘Past Performance Questionnaire’? | The solicitaion documents will be updated with an Amendment. | |
| 12 | Evaluation Criteria | Further in the first paragraph of that section, it states “If a reference identified by the Offeror in accordance with Section L does not submit a survey/questionnaire…”. If the ‘Section L’ reference is to the ‘Instructions To Offerors’ document, there doesn’t appear to be a requirement to list PPQ POCs in the Past Performance volume organization | Did the Government intend to require a list of the POCs that PPQs were sent to as an entry in the ‘Instructions To Offerors’ document? If so, where in the ‘Instructions To Offerors’ paragraph 5.3.(a) volume organization should this list be provided? | The solicitaion documents will be updated with an Amendment. | |
| 13 | Performance Work Statement | Topic: The paragraph is titled “Attachment/Technical Exhibit List” and identifies three Attachment/Technical Exhibits by name: |
7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary
7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule
7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data
| These three Attachment/Technical Exhibits are not appended to the PWS as they are customarily provided. | Will the Government provide the Attachment/Technical Exhibits so that offerors can adequately develop quality metrics, schedule plans, and justification for FTE proposed as required in the Evaluation Criteria Subfactor 1.A and Subfactor 1.B? | The solicitaion documents will be updated with an Amendment. | |||
| 14 | Performance Work Statement | PWS paragraph 4.2 states SECRET FACILITY CLEARANCE: The Contractor shall appoint a Facility Security Officer (FSO) to coordinate all background investigations activity with the Defense Security Services (DSS/Industry). PWS does not state that the contract employees are required to have a security clearance. Additionally, Instructions to Offers paragraph 5.5(c). 4 Requests the Status of Security Clearances for Personnel Proposed. | Are contract employees required to maintain a SECRET Clearance? | Contract employees are required to maintian a SECRET Clearnace. | |
| 15 | Solicitation - W9124G25RA005 | Labor categories | Could you share what the specific labor categories are? | No, the PWS states the requirements for the Instructors; however, contracts of similar nature have provided Information Systems Training Speacilist - Senior, at a discounted rate. | |
| 16 | Solicitation - W9124G25RA005 | FCL | Is there a FCL requirement? | SECRET facility clearance is required. | |
| 18 | Performance Work Statement | The section title indicates a Secret Level Clearance with a requirement to appoint a Facility Security Officer (FSO), yet Section 5.2.1.1 states the minimum requirement for Contractor personnel is a favorable NACI. | Is a Secret Facility Clearance required for this contract, and will the final contract include a DD254? | SECRET facility clearance is required, and the final contract will include a DD254. | |
| 19 | Performance Work Statement | The section title indicates a Secret Level Clearance with a requirement to appoint a Facility Security Officer (FSO), yet Section 5.2.1.1 states the minimum requirement for Contractor personnel is a favorable NACI. | Is the FSO position to be considered a full-time direct charge position? | No, this position will not be charged against this contract. | |
| 20 | Performance Work Statement | This section lists three Attachments/Technical Exhibits that do not appear included in the solicitation package. | Will the Government be providing these Attachments/Technical Exhibits? | The solicitaion documents will be updated with an Amendment. | |
| 21 | Performance Work Statement | This section indicates that Phase In/Phase Out is not applicable as this is a continuation of a pre-existing contract. | If there is a pre-existing contract, wouldn’t some form of PhaseIn/Phase Out be required if a new Contractor takes over? | The Government expects uninterrupted service without a phase in period as stated in 1.6.17 of the PWS. | |
| 22 | Performance Work Statement | This section indicates that Phase In/Phase Out is not applicable as this is a continuation of a pre-existing contract. | Can the Government identify the Contractor currently | ||
| performing on the pre-existing contract? | Will Technology, Inc. | ||||
| 23 | Government Documents | Quality Assurance Surveillance Plan | Can the Government provide a draft QASP with the solicitationpackage for reference? | The Government will not provide the QASP for this solicitation. | |
| 24 | Reference Quality Control Plan (QCP) in Evaluation Criteria | The evaluation criteria indicate the Offeror’s QCP will be evaluated as part of the |
proposal, yet PWS 1.6.1 states the QCP is due within 30 days after contract award. Instructions to Offerors (5.2 Factor I, Element 1.B.1) require a
| Management Plan for Deliverables and Quality Control. | Is a full QCP required to be submitted with the proposal? | The QCP is due within 30 days after contract award. The solicitaion documents will be updated with an Amendment. | |
| 25 | Reference PRS Requirements | If a QCP is required, one evaluation factor is to “detail the specific surveillance |
techniques to be employed for all Contract services, ensuring that all tasks listed
| in the PRS will be inspected.” | Will the Government be providing a PRS as part of the | ||||
| solicitation? | The Government will not provide the PRS for this solicitation. | ||||
| 26 | Solicitation - W9124G25RA005 | Reference Subfactor 1.A, Element 3 – Status of Security Clearances for Proposed | |||
| Personnel | Are proposed personnel required to have a Security Clearance, or is a completed Background Check (NACI) sufficient as stated in the PWS? | Security Clearance is needed. | |||
| 27 | Solicitation - W9124G25RA005 | Reference Evaluation for Management Plan – Key Personnel Assessment | Which positions are considered Key Personnel for this contract? | Key Personnel are listed at 1.6.11 in the PWS. | |
| 28 | Reference Volume II, Factor 2 – Past Performance Factor | Recent past performance includes contracts within the last three (3) years, with | |||
| twelve (12) months of documented performance during that period. | Would the Government consider expanding the window for Past Performance from three years to five years to allow inclusion of additional relevant experience? | No. |
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