RFI-W91ZRU-19-B-0001_AK_USPFO_Building_24_Apr_2019.pdf

QUESTIONS AND ANSWERS

SOLICITATION W91ZRU-19-B-0001

Alaska National Guard (AKNG)

United States Property & Fiscal Office (USP&FO) Building Project No. 020143

10 April 2019 11 April 2019 12 April 2019 24 April 2019

Date: 10 April 2019

Question 1: How do I access the plans and specification from FBO? The Company has applied for clearance using DD2345 to the Joint Certification Office but has not receive the final approval.

Would the Government consider accepting the emailed confirmation of receipt & processing, and providing access to the documents for this project via AMRDEC or some other safe site?

Answer 1: The Government is not offering the drawings and specs via AMRDEC/email. The pre-solicitation notice for this project was published on 01/16/2019 which identified the requirement to obtain export controlled authorization AND a MPIN.

Question 2: Are you able to grant us access to download the plans and specifications? I entered a valid MPIN, but am not able to view the controlled documents. The DD2345 is approved.

Please assist.

Answer 2. No. You are required to have an approved DD 2345 and MPIN. If you have both, the U.S./Canada Joint Certification Program (JCP) office reported to this office that once a company is certified with the JCP office (normally 7 to 12 business days), the company should contact FBO to have them add their JCP number to their FBO account. The FBO help desk (Federal Service Desk) reported to this office that companies need to make sure that they are registered and login as a Vendor to FBO. When the Vendor click's to open an export controlled package/document, they should be asked for their MPIN. After entering the MPIN, the export controlled package/document should be viewable/downloadable by Vendors that have gone through the JCP process. If a Vendor still has problems, the Vendor should check to make sure that their SAM registration and MPIN are valid and up-to-date. If problems still persist, the Vendor may call the FBO help desk at 866-606-8220 and ask for troubleshooting assistance.

Question 3: Please provide the pre-bid site visit information.

Answer 3. Details of the pre-bid conference and site visit are contained in the Section 00100, paragraph 3 and FAR Clause 52.236-7 of the solicitation.

Date: 11 April 2019

Question 4: Does each vendor, subcontractor and supplier have to possess an approved DD Form 2345 prior to release of bid documents to them?

Answer 4: Please reference the information contained in the Vendor Guide, posted on FBO, regarding viewing of export controlled documents. DLA has enhanced its Joint Certification Program (JCP) registration and validation procedures. If a vendor has inquiries after having submitted required information to the JCP office, these inquiries are to be directed to DLAJ344DataCustodian@dla.mil. Additional information is available from the following website:

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/SpecificDD2345Instructions/

Answer 4 Additional Information: All parties that view any of the tech data must possess a current and valid DD2345. ****Please use JCP-HELPDESK@dla.mil for all issues, concerns, or questions. ****Please use JCP-ADMIN@dla.mil for all DD Form 2345 submissions.

Date: 24 April 2019

Question 5: Given the response issued as additional clarification to RFI question 4 on April 12, 2019, “All parties that view any of the tech data must possess a current and valid DD2345.”, we have some concerns. What is the liability of our company to ensure a valid DD2345 is possessed by potential subcontractors, vendors, suppliers and consultants upon whom we rely to assemble a competent and competitive bid? If the entity in question says they have a valid DD2345, is that enough for us to share the information? Or are we required to direct potential participants to FedBizOpps to view the documents on their own which will require them to have not only a DD2345 but a MPIN from SAM? (subcontractors, vendors, suppliers and consultants that do not typically work directly for the government are not typically registered in SAM)

If we receive unsolicited quotes from subcontractors, vendors, suppliers or consultants that we suspect or determine are not in possession of a valid DD2345, what is our liability in using said quotes?

In searching the Interested Vendor List today only 3 companies on the list that are based in AK are currently in possession of a valid DD2345 and at least 2 of these are competitors. In doing a series of general searches, we were able to identify only a few potential subcontractors, no vendors, no suppliers and no consultants that are currently in possession of a valid DD2345. Given the time frame for acquiring a valid DD2345 and a MPIN from SAM, we are concerned the majority of resources upon which we rely to provide a competent and competitive bid is compromised. Are you concerned with the potential lack of ability to participate in this solicitation by the contracting community will result in increased cost and loss of competitiveness?

Answer 5: You are responsible for compliance with the requirements specified by DLA. Additional information is available at https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/FAQ/.

Please contact: JCP-Helpdesk@dla.mil for all questions, concerns, or issues you have concerning JCP. JCP-Admin@dla.mil for DD Form 2345 new submissions/revisions/renewals. Phone (800) 352-3572