RFI 4.docx
DOCX document 20 KB Posted
- Solicitation number
- W91QVP25Q5002
About this file
This document is a Request for Information (RFI) for a military air conditioning and generator system contract (Solicitation W91QVP-25-Q-5002) issued by the 413th CSB, RCO-HI team. The solicitation seeks vendors to provide air conditioning and power generator services for the JPMRC 26 mission, with a Period of Performance beginning 15 October 2025. Key details include a site visit scheduled for 25 SEP 2025 at 1300, with vendors required to RSVP to specific military contacts, and a requirement for 75 tents with 4-5 tents per row. The generators will operate 24/7, with contractors responsible for refueling, and maintenance permitted during early morning hours (8-11am) with prior COR coordination.
The previous year's contract was awarded to HERC RENTALS INC for $465,694.80. Specific technical requirements include tents needing air ducts, with detailed specifications in an attached tent spec document. Pricing terms specify no taxes should be charged, and contractors must submit a final price quote. The solicitation targets Plumbing, Heating, and Air-Conditioning Contractors (NAICS 238220) and is managed by the Department of the Army Materiel Command Army Contracting Command. A grade-all lift will not be available, and the RFQ live date is confirmed as 15 October, with equipment expected to be fully operational by that date.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| B08 Amendment 00003.pdf | ||
| B08 Amendment 00002.pdf | ||
| tents spec.pdf | ||
| RFI V2 _ W91QVP-25-Q-5002 .docx | DOCX document | |
| B.08 Amendment 00001 JPMRC 25 - AC & Generators.pdf | ||
| RFI_ W91QVP-25-Q-5002.docx | DOCX document | |
| B.08 RFQ Updated JPMRC 26-01 AC & Generators v3.pdf | ||
| B08 JPMRC 26-01_PWS_AC and Power Gen SVC_19SEP25.pdf | ||
| B08 Pricing Sheet 25-Q-5002.xls | XLS spreadsheet |
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Text version
W91QVP-25-Q-5002
Air Conditioning and Generator System
RFI #1 submitted 22 SEP 2025
1. Tent Layout: Are all 75 tents confirmed to be in area X-3C? The image we reviewed referenced 90 tents in total. Could you please confirm the actual number and how they will be distributed (e.g., number per row)?
· We will have 75 tents on site; we have about 4-5 per row
2. Power and Generator Details: In past projects, generators were required to run 24/7. Will that be the case here as well? Also, could you clarify who will be responsible for refueling?
· Yes, the generators will be running 24/7, we will be responsible for refueling.
3. Site Walk: We’d appreciate the opportunity to do a site walk. Please let us know your availability so we can coordinate the time that works.
· Site Visit: A site visit will be held this Thursday, 25 SEP 2025 at 1300.
All participating vendors must RSVP to Joo Kim at joo.j.kim.mil@army.mil and Jalen Taylor at jalen.m.taylor2.mil@army.mil by 0900 on 25 SEP 2025. All personnel must coordinate with Jalen Taylor to arrange entry to the installation. Contractors who RSVP by the deadline above will receive further instructions on accessing the installation.
RFI# 2 submitted 24 SEP 2025
1. Please provide the dimensions of the tents
· Refer to the attached file name_tent spec.
2. Would you know if the Air Conditioning system requires Ducting, or will this be ductless systems, please advise.
· The tents do need air ducts
3. If you can provide the watts needed for the generators.
· Refer to the attached file name _tent spec.
RFI #3 submitted on 25Sep2025
1.Can we perform maintenance on the generator throughout the duration of the exercise?
· Yes, as long as its done in the early morning hours, preferably between 8-11am and with prior arrangements made with the COR
RFI #4 submitted on 26 SEP 2025
1. RFQ the Live date is 15 October. Is that a confirmed date or set date?
If the 15 October is the live date, what dates are set up beginning?
· Period of Performance (PoP) begins on 15 Oct. All equipment should be fully operational by 15 Oct. Setup can begin prior to the PoP, and coordinate with a COR is required to establish a schedule.
2. It stated not to charge any taxes. Can you please verify if that is correct?
- Correct. Contractors should not be charging us taxes. Contractors will submit a quote including a final price.
3. Will a grade-all lift be available if need be?
- No
4. What is the price of the winning bid from last year?
- Contract number : W91QVP24P5007 Contractor: HERC RENTALS INC Total Award Amount: $465,694.80
File details come from the government source that posted it. Updated .