Solicitation Amendment W91QV125RA0370001 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this Amendment is to:Block 14 (Description of Amendment/Modification):

a. Add FAR Clause 52.237-3 Continuity of Service

b. Add the correct solicitation number (W91QV1-25-R-A037) to FAR 52.212-1 Instruction to Offeror

c. Add FAR Clause 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

Contract Clauses

Additional Information/Notes

The following clauses were modified:

252.232-7006Wide Area WorkFlow Payment Instructions.Jan 2023 hereby reads as follows:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor Electronic invoicing.

payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

W91QV125RA0370001

(d) The Contractor should follow the training instructions of the WAWF Web- WAWF training.

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, WAWF methods of document submission.

Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2 in -1 service only

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table Document routing.

below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC W91QV1

Admin DoDAAC W91QV1

Inspect By DoDAAC W81XLC

Ship To Code W81XLC

Ship From Code TBD

Mark For Code W81XLC

Service Approver (DoDAAC) W81XLC

Service Acceptor (DoDAAC) W81XLC

Accept at Other DoDAAC Not Applicable

LPO DoDAAC Not Applicable

DCAA Auditor DoDAAC Not Applicable

Other DoDAAC(s) Not Applicable

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a) (13).)

(4) The Contractor shall ensure a payment request includes documentation Payment request.

appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of Receiving report.

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

eugene.a.stano.civ@army.mil; edward.k.faison.civ@army.mil; oswald.pascal.civ@army.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

The following clauses were deleted:

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-3 Gratuities. Apr 1984 52.203-13 Contractor Code of Business Ethics and Conduct. Nov 2021

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.

Jun 2020

52.204-14 Service Contract Reporting Requirements. Oct 2016

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

Jan 2025

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services.

Nov 2023

52.219-8 Utilization of Small Business Concerns. Jan 2025 52.222-19 Child Labor-Cooperation with Authorities and Remedies. Jan 2025 52.222-35 Equal Opportunity for Veterans. Jun 2020

52.222-40 Notification of Employee Rights Under the National Labor Relations Act.

Dec 2010

52.233-3 Protest after Award. (Alternate I) Aug 1996 Alternate IJun 1985 52.239-1 Privacy or Security Safeguards. Aug 1996 FAR Clauses Incorporated by Full Text 52.219-14 Limitations on Subcontracting. (Oct 2022)

Limitations on Subcontracting (Oct 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) , as used in this clause, means a first-tier subcontractor, including Definition. Similarly situated entity an independent contractor, that-

(1) Has the same small business program status as that which qualified the prime contractor for the award ( , for a small business set-aside contract, any small business concern, without regard to its e.g.

socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) This clause applies only to-Applicability.

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are-

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1) (ii);

(5) Orders, regardless of dollar value, that are-

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or

19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) An independent contractor shall be considered a subcontractor.Independent contractors.

(e) By submission of an offer and execution of a contract, the Contractor Limitations on subcontracting.

agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause-

[ ] Contracting Officer check as appropriate.

By the end of the base term of the contract and then by the end of each subsequent option period; or

By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7003Agency Office of the Inspector General. Aug 2019 252.204-7004Antiterrorism Awareness Training for Contractors. Jan 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.

Jan 2023

252.223-7008Prohibition of Hexavalent Chromium. Jan 2023 252.225-7001Buy American and Balance of Payments Program. Feb 2024 252.225-7012Preference for Certain Domestic Commodities. Apr 2022

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

Jan 2023

252.243-7002Requests for Equitable Adjustment. Dec 2022

Addendum to Contract Clauses

Additional Information/Notes

The following clauses were deleted:

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.202-1 Definitions. Jun 2020 52.203-7 Anti-Kickback Procedures. Jun 2020

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity.

May 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity. May 2014

52.203-12 Limitation on Payments to Influence Certain Federal Transactions.

Jun 2020

52.203-17 Contractor Employee Whistleblower Rights. Nov 2023 52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011

52.204-19 Incorporation by Reference of Representations and Certifications.

Dec 2014

52.223-5 Pollution Prevention and Right-to-Know Information. May 2024 52.223-10 Waste Reduction Program. May 2024 52.224-1 Privacy Act Notification. Apr 1984 52.224-2 Privacy Act. Apr 1984 52.227-1 Authorization and Consent. Jun 2020

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement.

Jun 2020

52.228-5 Insurance-Work on a Government Installation. Jan 1997 52.228-7 Insurance-Liability to Third Persons. Mar 1996 52.229-3 Federal, State, and Local Taxes. Feb 2013 52.232-1 Payments. Apr 1984 52.232-8 Discounts for Prompt Payment. Feb 2002 52.232-17 Interest. May 2014 52.232-18 Availability of Funds. Apr 1984 52.232-23 Assignment of Claims. May 2014 52.232-25 Prompt Payment. Jan 2017 52.233-1 Disputes. May 2014

52.237-2 Protection of Government Buildings, Equipment, and Vegetation.

Apr 1984

52.242-13 Bankruptcy. Jul 1995 52.242-15 Stop-Work Order. Aug 1989 52.246-1 Contractor Inspection Requirements. Apr 1984 52.246-4 Inspection of Services-Fixed-Price. Aug 1996 52.246-14 Inspection of Transportation. Apr 1984

52.249-2 Termination for Convenience of the Government (Fixed- Price).

Apr 2012

52.249-8 Default (Fixed-Price Supply and Service). Apr 1984 52.253-1 Computer Generated Forms. Jan 1991 FAR Clauses Incorporated by Full Text 52.217-8 Option to Extend Services. (Nov 1999)

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within [insert the period of time within 60 Days which the Contracting Officer may exercise the option].

(End of clause)

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far [Insert one or more Internet addresses]____ ____

(End of clause)

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense-Contract-Related Felonies.

Jan 2023

252.204-7003Control of Government Personnel Work Product. Apr 1992

252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements.

Jan 2023

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials.

Sep 2014

252.225-7048Export-Controlled Items. Jun 2013 252.244-7001Contractor Purchasing System Administration. Jan 2025 DFARS Clauses Incorporated by Full Text 252.237-7023Continuation of Essential Contractor Services. (Oct 2010)

CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a . As used in this clause- ) Definitions

(1) "Essential contractor service" means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) "Mission-essential functions" means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD's ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission essential functions. These services are listed in attachment , Mission-Essential Contractor Services, dated .C 7/7/2025

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government's efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) . The Contractor shall segregate and separately identify all costs incurred in continuing Changes performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor's notice shall include the Contractor's proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor's proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of clause)

Solicitation Provisions

Additional Information/Notes

The following clauses were deleted:

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.204-7 System for Award Management. (Alternate I) Nov 2024 Alternate IOct 2018 52.209-7 Information Regarding Responsibility Matters. Oct 2018 52.209-12 Certification Regarding Tax Matters. Oct 2020

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

Sep 2023

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

May 2019

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

A. Addendum FAR 52.212-1

INSTRUCTIONS TO OFFERORS

1. PROPOSAL SUBMISSION and Design Package REQUIREMENTS

. These instructions prescribe the format of the proposal and describe the approach for the General development and presentation of the proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to FAR 52.212-2 and Addendum prior to commencing proposal preparation. Offerors shall acknowledge all solicitation amendments.

2. Questions, concerns, clarifications, and any other Submittal of Solicitation Questions.

communications regarding this solicitation shall be made via email to the Contract Specialist, Edward Faison, Edward.k.faison.civ@army.mil, and carbon copy the Contracting Officer, Oswald Pascal, Oswald.pascal.civ@army.mil. The due date for question and comments regarding this RFP is 12:00 pm EST on 20 June 2025.

Proposal Submission. The offeror's proposal shall be submitted via email as set forth below. The offeror's proposal shall consist of 4 (four) separate volumes. The Volumes are I - Administrative, Volume II - Technical Capability, Volume III - Past Performance, Volume IV - Price. The intent of this standardized format is not to limit creativity. Creativity is permitted within the parameters below to allow the Government a fair and easy assessment of offers. The due date for proposal submissions is 2:00pm EST on 7 July 2025.

It is the Government's intent to award without discussions. Initial proposal submission Discussions.

should contain the offeror's best technical proposal and prices. If discussions become necessary, the Government reserves the right to conduct them.

Proposals shall be submitted to the following email addresses:

Contract Specialist: Edward Faison at Edward.k.faison.civ@army.mil

And Carbon copy (cc) the Contracting Officer

Contracting Officer: Oswald Pascal at Oswald.pascal.civ@army.mil

2. PROPOSAL FILES

a. . The submission shall be clearly indexed and logically assembled. Each volume shall be Format clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins - Top, Bottom, Left, Right - 1" Gutter - 0" From Edge - Header, Footer 0.5" Page Size, Width - 8.5" Page Size, Height - 11"

The following additional restrictions apply: Each paragraph shall be separated by at least one blank line.

A standard, 12-point minimum font size applies. Calibri fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

b. . To the extent possible, proposals shall be submitted in one email with four file volumes, Email File unless files are too large. The subject line of the email(s) shall be "Company Name - RFP No. W91QV1- 25-R-A037". If more than one (1) email is sent, include the volume name(s) in the subject line of the email after the RFP No.

Page Count. The file name convention and page count for each volume is as follows:

Volume Title File Name Maximum Number of Pages

Volume I - Administrative

Company Name _Turf & Grounds _V1.docx

NTE 30 pages, excluding covers, title pages, executive summaries, and table of contents

Volume II - Technical Capability

Company Name _Turf & Grounds _V2.docx

NTE 50 pages, excluding resumes, covers, title pages, executive summaries, table of contents, drawings and Quality Control Plan has no page limit.

Volume III - Past Performance

Company Name _Turf & Grounds _V3.docx

NTE 15 pages, excluding covers, title pages, executive summaries, and table of contents.

Volume IV- Price

Company Name _Turf &

Grounds

_V4.docx

No page limit.

Those pages that exceed the page count for each volume or attachment will not be evaluated.

c. All information shall be confined to the appropriate file. The offeror shall Content Requirement.

confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

- Offerors must submit the Standard Form (SF) 1449 in its entirety. Offerors Volume I - Administrative must fill in all information required in block 17a. including the offeror's Cage Code. Offerors must also return any applicable SF30s - amendment cover sheets. Both the SF30 (15 a & b) and the SF1449 (30 a, b, & c) shall be signed and dated by an official having the authority to contractually bind the firm. In addition, a complete copy of the offeror's System for Award Management (SAM) record, inclusive of Representations and Certifications, shall be submitted.

- The Technical Volume shall, at a minimum, be prepared in a form Volume II - Technical Capability consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the contract task requirements specified in PWS Part 5. The offeror should address as specifically as possible the actual methodology he/she would use to accomplish the PWS tasks. The Technical Volume shall be organized according to the following sub-factors as outlined below:

The ability to perform the work outlined in Part 5 of the PWS must Sub-factor I: Technical Approach:

be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror's proposal:

: which addresses the monitoring, inspecting, and correcting deficiencies in a Quality Control Plan manner that is appropriately tailored to the work outlined in the PWS Section 1.4.1.

: which details the management, and includes a staffing plan, and equipment list as they Work Plan pertain to the tasks in Part 5 of PWS (including a logistics plan for getting materials and equipment to worksite). This shall include the labor hour estimates for each of the tasks, and considers the information contained in the RFP to include the technical exhibits to consider scheduling**

Resumes and applicable certification documents shall be submitted for personnel identified in Sections

1.7 to 1.7.6 of the PWS. The supporting documentation shall clearly establish that the proposed individuals meet the minimum requirements identified in the PWS. The resumes may contain a section that indicates which experience it offers meets the minimum requirements. Offerors shall notify the contract officer and contract specialist if any of the individuals identified in PWS Sections 1.7 to 1.7.6 become unavailable any time after release of the solicitation and before the contract award.

** Scheduling Considerations: a narrative that describes work scheduling considerations on an annual, seasonal, and daily basis to accomplish the tasks outlined in the PWS including any special considerations inherent in performing work at Arlington National Cemetery.

:Sub-factor II: Key Personnel

The ability to perform the work outlined in PWS 1.6 Key Personnel must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror's proposed:

Key Personnel matrix that clearly identifies the names of everyone proposed for each Key Personnel position identified in the PWS.

One (1) resume* and a letter of commitment from the individual proposed for: Site Manager and Turf Applications Supervisor.

*Resumes shall clearly establish that the proposed individuals meet the minimum requirements provided in the PWS. The resumes may contain a section that indicates which experience it proposes meets the minimum requirements. Offerors shall notify the contract officer and contract specialist if any key personnel become unavailable any time after the release of the solicitation and before contract award or if an individual identified as key personnel is no longer available.

- Offerors shall provide information on no more than three (3) current Volume III - Past Performance or previous contracts performed in the last three years for projects of similar dollar value, scope, and complexity. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror and the information may be used for both the responsibility determination and the best value decision.

Contracts listed may include those entered with Government agencies or private sectors. For contractors with no relevant corporate past performance, the Government may consider information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement. The Government will evaluate the Past Performance Elements specified in the Past Performance Questionnaire (attachment A of the Solicitation). The Offeror shall distribute the questionnaire included in the solicitation as an attachment to their references so the form can be completed and submitted directly to the Government.

. This Volume shall include the following information formatted as indicated:Contract Descriptions

Contractor/Subcontractor place of performance, CAGE Code and Unique Entity Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers. Government's technical representative/COR, and current e-mail address, telephone and fax numbers.

Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket

Purchase Agreements, include Delivery Order Numbers also.

Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity), and secondary contract type (FP, CR, T&M, etc)).

Awarded price.

Original delivery schedule, including dates of start and completion of work.

Final or projected final delivery schedule, including dates of start and completion of work.

Offerors shall provide a specific narrative explanation of each contract, listed in part a - Performance.

contract descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirements of the solicitation.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reasons(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offerors or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

. New corporate entities may submit data on prior contracts involving its New Corporate Entities officers and employees. However, in addition to the other requirements in this section, the offerors shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

. The Offeror's shall initiate the Past Performance Questionnaires (ref Past Performance Questionnaire section A of solicitation) for each of the three (3) projects selected above. The Offeror's shall complete CONTRACT IDENTIFICATION information on the form. The Offeror's shall request that the owner's representative, most knowledgeable of the project, complete REFERENCE IDENTIFICATION and the PAST PERFORMANCE QUESTIONNAIRE of the form and have that individual email the Past Performance Questionnaires directly to:

Contract Specialist: Edward Faison, Edward.k.faison.civ@army.mil Contracting Officer: Oswald Pascal, Oswald.pascal.civ@army.mil Division Chief: Kenneth L. Mitchell, Kenneth.l.mitchell.civ@army.mil All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

Volume IV- Price - The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449 of the solicitation with pricing for each Contract Line Item (CLIN). The Offeror shall also complete Attachment B which includes a spreadsheet with the breakout of the proposed labor categories with fully burdened hourly rates, overhead, profit G & A and total estimate material and other cost of turf and ground services. In SF 1499, please use the totals from Attachments B Pricing Charts as indicated. All dollar values shall be rounded to the nearest whole cent; any dollar value containing more than two (2) decimals places will be rounded to the nearest whole cent. Offerors shall *not* submit a price for the potential extension of services period at FAR 52.217-8.

On SF 1499, include the price for CLIN 0001 the Phase-In Period. There is no corresponding chart on Attachment B for CLIN 0001, Phase-In Period.

On SF 1499, CLINs 0002/1001/2001/300/4001 include costs for labor as well for supplies, equipment and materials. See Technical Exhibits 1, 1a, 3 & 10. On Attachment B, complete charts B1, B2 & B3.

The prices for CLINs 0002/1001/2001/300/4001 must match the per year totals of charts B1, B2 and B3 added together.

Additional Instruction Unique Entity ID (UEI) Number. (Applies to all proposals exceeding $3,000, and proposals of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its bid, the annotation "UEI" number that identifies the offeror's name and address. The UEI number may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a UEI number, it should contact System Award Management at https://www.sam.gov. All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

:SITE VISIT (STRONGLY ENCOURAGED)

1. Tuesday June 17, 2025 @ 10:00am 1 The names of no more than THREE individuals that will attend.

2 Company name, address and POC phone number; AND 3 Include the solicitation number in the e-mail.

2. Address to Meet: Interested parties will park along the side of the ANC Welcome Center on Memorial Avenue before being escorted by Government personnel.

3. The Government requests attendees to travel in no more than one (1) vehicle per company. Each participating company will provide their own transportation. Offerors shall e-mail the following information to the Contract Specialist Edward Faison at Edward.k.faison.civ@army.mil and the Contracting Officer (KO) Oswald Pascal at Oswald.pascal.civ@army.mil.

Compliance. Failure to comply with the RFP requirements for Cost information may result in an adverse assessment of an offeror's proposal and reduce or eliminate its chance of being selected for an award.

Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF1449 and continuation sheets.

In accordance with Federal Acquisition Regulation (FAR) 15.402 and 15.403-1, General Instructions.

certified cost or pricing data are not required since adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data.

Additionally, if adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, "Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data," into the solicitation and request a Certificate of Current Cost or Pricing Data. There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost will be disregarded.

. All Offerors shall submit information substantiating Small Business Participation Past Performance the Offerors past performance in complying with FAR 52.219- 8, Utilization of Small Business Concerns, maximizing opportunities for U.S. small business subcontractors. Offerors shall also provide a statement indicating whether any negative information has been reported in the past six years concerning the Offerors past compliance with FAR 52.219-8. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing FAR 52.219-8 shall certify the same.

Evaluation - Commercial Products and Commercial Services

Additional Information/Notes

The following clauses were deleted:

FAR Clauses Incorporated by Full Text 52.212-2 Evaluation-Commercial Products and Commercial Services. (Nov 2021)

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability (Non-Price) Sub-Factor I: Quality Control Plan, Work Plan, Work ExperienceSub- Factor II: Key PersonnelB. Past Performance C. Price[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are significantly more important than price [Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) . The Government will evaluate offers for award purposes by adding the total price for all Options options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Offeror Representations and Certifications - Commercial Products and Commercial Services

Additional Information/Notes

The following clauses were deleted:

FAR Clauses Incorporated by Full Text

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services.

(May 2024)

Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) . As used in this provision-Definitions

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted…