Fort Lee JOC Solicitation Amendment 2 - April 14.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to provide the Teleconference Pow erPoint slides and teleconference phone number. Please see highlighted information in Section L of the solicitation.

2. Teleconference Pow erPoint slides w ill be posted as an attachment w ith this amendment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QF519R0008

X 9B. DATED (SEE ITEM 11)

26-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Apr-2020

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QF519R0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

GENERAL INSTRUCTIONS

1. Proposal Submittal and Inquiries

a. Proposals shall be submitted via compact disc (CD), prior to the closing date and time. No hard copies will be accepted. CDs shall be mailed to following address:

Mission and Installation Contracting Command – Ft. Eustis Attention: Ms. Devaneé L. Taylor and Mr. Curtis Arthur II 705 Washington Blvd. Suite 126W Fort Eustis, VA 23604

PROPOSAL DUE DATE: April 30, 2020 at 11:00AM EST.

b. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns to Ms.

Devaneé L. Taylor, Contract Specialist, at devanee.l.taylor.civ@mail.mil and “CC” Mr. Curtis M. Arthur II, Contracting Officer, at curtis.arthur.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email. Question due date is April 20, 2020 at

10:00AM EST.

c. Due to the current COVID-19 pandemic and updated base guidance at Ft. Lee, all unclassified meetings should be conducted via unclassified teleconference whenever feasible. All-in person meetings/ gatherings/ events should be discontinued whenever possible. Therefore, the scheduled site visit has been cancelled.

d. Teleconference. This Solicitation contains FAR clause 52.236-27.

(1) The Teleconference phone number and access code are as follow:

Commercial Dial-In: 301-909-7349 Access Code: 27690091

(2) The organized teleconferences has been scheduled for April 16, 2020 at 9:00AM EST through 11:30AM EST. The teleconference meeting PowerPoint slides can be found as an attachment with the Amendment 2 posting.

2. General Instructions

a. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in Federal Acquisition Regulation FAR Part 15.3.

Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.”

Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for Contract award.

b. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Statement of Work, and the proposed Contract type.

c. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best mission capability proposal and prices in their initial proposal submission. However, IAW FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

d. The Government may choose to award a contract on the basis of the initial proposals received without conducting discussions. Offerors may be given a chance to clarify certain aspects of their proposal and to resolve minor or clerical mistakes. However, Offerors are not given an opportunity to respond to any identified weaknesses or deficiencies or revise their proposals. Instead, the Government makes a best-value decision based upon the evaluations of the initial proposal as submitted. Offerors are encouraged to provide in their initial proposal their best terms from a cost or price and technical standpoint as there may not be an opportunity to revise their proposals.

e. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

f. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

g. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

h. All referenced documents for this solicitation are available on the Contract Opportunities web site at http://www.beta.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. If any necessary documents are not available on Contract Opportunities, please notify the point of contact shown on the Standard Form 1442.

i. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable

3. Proposal Preparation Instructions

Offeror’s proposal shall consist of four (4) separate volumes: Volume I- General, Volume II – Project Management Ability (Factor 1), Volume III - Past Performance (Factor 2) and Volume IV – Price (Factor 3).

a. Proposal Format

(1) Offerors shall submit a copy of the proposal on CD disc as listed in paragraph (c) below of their proposal.

(2) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(3) Each offeror’s proposal shall be submitted as listed below and all information shall be confined to the appropriate volume to facilitate independent evaluation. Proposals which do not follow these guidelines or which do not include the requested minimum information shall be eliminated from further consideration for award. The electronic copy of the proposal shall consist of: Volumes I, II, III, and IV. All electronic documents are to be Portable Document Format (PDF) or Microsoft Office 2010 based, and unlocked so that all formulas can be viewed. All written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped) and shall be in a size 12 font. Information printed on charts and graphs may be a smaller font; however, the information shall be legible. All pages of each proposal shall be appropriately numbered, and be identified with the solicitation number (W91QF5-19-R-0008). For ease of reference, consecutive page numbering with tabs is requested. Only Volume IV, Price Proposal, shall contain price information. All other proposal parts shall be void of price information. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision.

Page limitations are as follows:

VOLUME TITLE COPIES PAGE LIMITS DISC

I General 1 15 1 Disc

II

Project Management

Ability

30*

1 Disc

III

Past

Performance

1 Disc IV Price 1 Excel Worksheet 1 Disc

* Excludes attached charts, graphs, diagrams, tables, drawings and resumes.

(4) The offeror should apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e) “Restriction on Disclosure and Use of Data,” and FAR 3.104-4 “Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.”

(5) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. Tabs will not be included in page count limitations. The Government will not accept any changes to the Contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(6) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(7) A page, for purposes of the RFP, is defined as one side of standard 8 1/2" x 11" paper, font size (12), proportional spacing permissible. Use at least 1 inch margins on the top and bottom and 1inch side margins. The Contractor shall number each page in order to eliminate any confusion. Any charts, tables, matrix, or graphs must be clearly legible, regardless of font size. Foldouts are permissible; 11 x 17 foldouts are permissible and each side of the 11x17 will be considered a page, up to 10 pages and are excluded from page count. All pages included in the page count shall be numbered. Print both sides of paper (head to head). Pages without information (blank pages) do not need to be numbered and shall not be reflected as page count. Tabs will not be included in page count limitations. When both sides of a sheet display printed material, it shall be counted as two pages. In the event Contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(8) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(9) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

b. Proposal Content

1. VOLUME I – General – Offerors are required to submit a completed SF 1442 (including acknowledgment of Amendments), and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions shall cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Section A of the Solicitation; Standard Form 1442, Solicitation, Offer, and Award. Acknowledgment of Amendments can be made on the face of the SF 1442 or signed copies of the amendments can be included in this Section. The SF 1442 shall be submitted fully completed. The offeror is cautioned that the SF 1442 must contain an original signature in block 20B of the form. The offeror can provide an electronic signature as an original signature or the offeror can scan a hand written signature and submit that as well on the SF 1442. The Contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1442 and with Section L, FAR 52.215-1, Instruction to Offerors—Competitive Acquisition.

TAB B, Executive Summary. Provide an executive summary that introduces the Contractor team and proposal submission.

TAB C, Assumptions and Exceptions to Terms and Conditions. Identify any/all exceptions to terms and conditions set forth in this solicitation, the remedy sought and the impact if the Government does not concur with the exceptions. Offerors are advised that exceptions not resolved via amendment prior to the date set for receipt of offers may render the proposal unacceptable.

TAB D, Offeror’s Points of Contact. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror’s company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB E, Section K (Representation and Certifications). The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/ representation completed truthfully and completely. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) through (o) of this provision.

TAB F, Placement of the Offeror’s Bond. The offeror shall submit information showing minimum bonding capacity of $20 million aggregate with verification from the Securities or Bonding Company (to be completed by Surety Company and submitted by Offeror). Bonds are needed with capacity to cover amount of job order. The information shall include how long the Surety Company has provided bonding for the Contractor and the bonding limit for a single project, aggregate amount, and current available bonding. The Government may require additional performance and payment bond protection if the contract price is increased. The increase in protection generally will equal 100 percent of the increase in contract price. Additionally, IAW FAR 52.228-15(b)(3), the Government shall require additional performance and payment bond protection when an option year is exercised equal to the annual maximum value of the option year. Bonding amount will be released upon completion of job order. Contractor shall have open bonding amount for a job order at the start date. Contractor shall provide bond to the Contracting Office ten (10) days after contract award.

2. VOLUME II – Project Management Ability: Project Management Ability shall consist of a written narrative that addresses the following requirements. Volume II shall have NO pricing information included. The Project Management Ability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the criteria defined in Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the Statement of Work (including referenced publications, technical data, etc.); statements paraphrasing the Statement of Work or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

TAB A:

Offeror shall describe their ability to successfully manage 10 or more construction projects involving various trades (such as HVAC, electrical, plumbing, masonry, and carpentry) simultaneously.

Offeror shall provide their proposed quality control and safety plans; management plan; plan to scale its organizational structure as Job Orders are awarded; and staffing plan, including labor categories and qualifications.

3. VOLUME III – Past Performance Proposal:

The offeror shall submit, along with the information required in this paragraph, a consent letter (see Attachment 1), executed by each teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

(1) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation (for example, HVAC projects, Civil projects, Architectural projects, etc.). The offeror shall submit their Indefinite Delivery/Indefinite Quantity (IDIQ) contracts as individual projects as evidence of relevant past performance. The Government requires a minimum of four (4) recent and relevant contracts. The offeror SHALL NOT go back any farther than 5 years for the submitted data. The past performance data shall document a successful history of past contract performance.

(2) The Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources.

(3) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 2.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 1).

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 2. (*Sheets must be within the page limitation for Volume III) The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in scope, magnitude, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in scope, magnitude, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 3, Past Performance Questionnaire. (*Sheets must be within the page limitation for Volume III) For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. These questionnaires shall be returned directly to the Contracting Officer and Contract Specialist as identified above. Any questionnaires not returned directly to the KO will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received that the Offeror has not previously had an opportunity to address, the contractor will be given an opportunity to provide rebuttal. A minimum of three (3) Questionnaires must be received by KO prior to the date and time established for the RFP closing. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

4. VOLUME IV – Price Proposal: The Offeror’s submission of its Price Proposal shall be in accordance with the following.

(a) Offerors are to submit a completed Pricing Schedule, Section B of the solicitation. Offerors shall submit a completed Pricing Worksheet (See Attachment 4) The ceiling value of each contract line item will be “Not To Exceed $20,000,000 as applicable to each CLIN.” In Section B, Offerors are required to insert their proposed set (1) of coefficients, and not unit prices or extended amounts; that will apply to all option periods, as the R.S. Means is annually updated.

(b) In addition to a completed Section B, Offerors are to provide a narrative and the computations that depict how their coefficients were developed. Offerors shall propose one set of coefficients that will apply to the base year and all option periods.

(c) The Offeror’s coefficients shall contain all Contractors’ costs (direct and indirect) inclusive of profit, all overhead (to include home office and field overhead), cost escalation, labor burden, insurance, adjustments to listed prices, general and administrative expenses, subcontractor mark-up, mobilization and demobilization, and all other costs, including but not limited to compliance with environmental laws, permits, preparation of reports, correspondence and documentation required by law or the contract specifications, tax laws, protection and/or moving of Government property, and engineering services. (Engineering services include those services that are incidental to construction, and completing submittals for construction work.)

(d) Non Pre-Priced (NPP) Coefficients shall be applied to items that are not included in the R.S Means Unit Price Book. The coefficient shall constitute a composite rate which includes the Offeror’s cost other than bare cost and including all overhead and profit for NPP items which may be encountered during the performance of this contract.

Bare cost is defined as:

(i) Material cost which may include freight but may not include any overhead or associated cost whether by the Prime or a Subcontractor, or both.

(ii) Labor cost which may include associated payroll taxes, but excludes vacations, sick leave or any labor overheads whether by the Prime or a Subcontractor, or both.

(iii) Equipment that is to be used solely as a result of the inclusion of the NPP item whether by the Prime or a Subcontractor, or both.

(End of Summary of Changes)