ATSS RFP AMD_1 W91CRB-21-R-0016.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment issued to answ er questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 33

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Dec-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB21R0016

X 9B. DATED (SEE ITEM 11)

24-Nov-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Dec-2020

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB21R0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule for CLIN 0001 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 02-JUN-2021 TO

01-AUG-2021

N/A N/A

FOB: Destination

The following Delivery Schedule for CLIN 0002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 02-JUN-2021 TO

01-AUG-2021

The following Delivery Schedule for CLIN 0003 has been added:

CAGE

POP 02-AUG-2021 TO

01-JUN-2026

The following Delivery Schedule for CLIN 0004 has been added:

CAGE

POP 02-AUG-2021 TO

01-JUN-2026

The following Delivery Schedule for CLIN 0005 has been added:

CAGE

POP 03-APR-2026 TO

01-JUN-2026

The following Delivery Schedule for CLIN 0006 has been added:

CAGE

POP 03-APR-2026 TO

01-JUN-2026

The following Delivery Schedule for CLIN 0007 has been added:

CAGE

POP 02-AUG-2021 TO

01-JUN-2026

The following Delivery Schedule for CLIN 0008 has been added:

CAGE

POP 02-AUG-2021 TO

01-JUN-2026

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS AND EXHIBITS

EXHIBITS AND ATTACHMENTS

Contract Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION DATE

Attachment 1 Quality Assurance Surveillance Plan (QASP)

Attachment 2 Labor Category Qualifications Requirements

Attachment 3 DD Form 254

Attachment 4a* Area Wage Determination 15—4266 Maryland

Attachment 4b* Local 186 Executed CBA

Attachment 4c* Local 2424 Executed CBA

Attachment 4c1* Local 2424 CBA Amendment - HEO Lead - Trans Op II

Attachment 5 Training Matrix

Attachment 6 GFP

Attachment 7 2020 CBA Notice of Critical Status

PWS Exhibit A Small Business Participation Commitment Document (SBPCD) and Small Business Subcontracting Plan (SBSP) Goals

PWS Exhibit B Contractor Furnished Equipment (CFE) List

PWS Exhibit C CDRLs

Solicitation Attachment 1 Summary of Experience Form

Solicitation Attachment 2 Contract Reference Form 11Dec20

Solicitation Attachment 3 Past Performance Evaluation Form

Solicitation Attachment 4 OCI Certification

Solicitation Attachment 5 LOE Spreadsheet 11Dec20

Solicitation Attachment 6 Purchasing System Review Form

*The Contractor shall conform to the most recent version of the applicable Department of Labor Area Wage Determination which can be found at https://beta.sam.gov/and to the most recent negotiated CBA

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

QUESTIONS & ANSWERS

Questions and Answers

Question 1: Page 148 states that “The requirements and format of Solicitation Attachments 1-5 shall not be modified by Offerors…” Section 1 – Contract Descriptions on page 154 states that “offerors shall include the following information in Solicitation Attachment 2 – Contract Reference Form” then lists items a) through l). These

a) through l) items listed in Section L do not match up with the information listed Solicitation Attachment 2 – Contract Reference Form.

Several examples include:

Section L item b) requests a DUNS Number; the form does not.

Section L item f) requests Period of Performance; the form does not.

So on and so forth.

Will the Government please provide guidance on how offerors are to satisfy Section L Vol III (1) Section 1 – Contract Descriptions requirements without modifying the form?

Answer 1: Solicitation Attachment 2 – Contract Reference Form has been updated to match the requirements in Section L.

Question 2: Section I of the RFP does not include FAR Clause 52.222-46 - Evaluation of Compensation for Professional Employees. However, the Instructions MS Word document in Attachment 5 LOE spreadsheet in Paragraph 10 for the Fringe Benefit Worksheet references that FAR clause in completing that worksheet and aiding in the analysis of the Total Comp Plan. There is no reference in the RFP to a Total Compensation Plan that needs to be submitted.

Is a Total Compensation Plan required and if so, would a minor subcontractor who is only proposing non-exempt CBA labor categories be required to submit a Total Compensation Plan and/or complete the Fringe Benefit Worksheet in the LOE workbook, which is for Professional Employees only?

Answer 2: FAR 52.222-46 is applicable for the Professional Labor Categories; a Total Compensation Plan shall be provided for the applicable labor categories. CBA and Wage Determined labor categories do not require a Compensation Plan. Section L has been updated.

Question 3: Section B of the new RFP includes CLIN number 009, a FFP CLIN for performance and completion of CDRLs over the life of the contract. The new Solicitation Attachment 05 – LOE Spreadsheet 2020-11-24.xlsx, Section B tab does not include a CLIN 009 for pricing.

Would the Government update Attachment 05 LOE Spreadsheet to include CLIN 009?

Answer 3: Tab B in the Solicitation Attachment 5 – LOE Spreadsheet has been updated.

Question 4: PWS 4.6.1 – General Information, the Government indicates the contractor is to provide PPE to contractor employees. However, in reviewing RFP Attachment 6 – GFP, there are various types of PPE such as coveralls, helmets, respirators, aprons, lab coats, etc. that are listed as Government Furnished Property and available to the Contractor.

Would the Government identify which specific PPE items the contractor will be required to provide over and above the items included as Government Provided in Attachment 6 under the contract.

Answer 4: See PWS 4.6.7, Protective Equipment and Devices for additional PPE requirements.

Question 5: PWS 4.6.12 – Contractor Furnished Vehicles states; “Vehicle Pool: The Contractor shall provide a pool of Contractor-furnished vehicles for use by the Contractor in support of the Test Support Services requirements in this PWS. The specific vehicles are listed in the Contractor-Furnished Vehicle List (Exhibit B). The Contractor shall track the utilization of the vehicles and record when the usage of the vehicles is in support of reimbursable test programs by date, hours, miles and WBS. The Contractor shall invoice the Government for the reimbursable costs of the Contractor Vehicles. The Contractor shall provide a Vehicle Pool Cost Invoicing Report with every invoice that identifies the billable cost by WBS and the balance of the vehicle pool cost that is to be paid by ATC Overhead. Any pool vehicle costs not attributable to a reimbursable WBS shall be billed on the invoice as overhead.”

Please indicate where the offeror should price the estimated cost for the vehicle pool in the Cost Proposal? The Government has provided normalized numbers that all bidders are to use for ODC/Materials for “Transition In” as well as each year of the contract period of performance. Are the costs for the vehicle pool included in the ODC/material CLIN? If the vehicle pool is not included in the plug numbers, where should the offeror reflect this estimate? Without any workload history, how does the offeror know how much of the cost will be charged to customers versus Aberdeen’s overhead?

Answer 5: Vehicle pool cost are not included in the ODC CLIN, however, Offerors shall submit their cost estimates under the ODC CLIN. See Exhibit B, Contractor Furnished Equipment (CFE), and Attachment 2, Labor Category Qualifications for where to charge specific vehicles.

Question 6: PWS 4.6.12 – Contractor Furnished Vehicles states; “Vehicle Pool: The Contractor shall provide a pool of Contractor-furnished vehicles for use by the Contractor in support of the Test Support Services requirements in this PWS. PWS 4.5.20 Government Owned Vehicles states: The Contractor shall provide transportation to the worksite for Contractor personnel and equipment required to perform assigned work, to include down-range and off road range areas.

Will the Government provide a list of GOV’s that are available for use by the Contractor and the estimated time available to be used on a shared basis or furnish historical usage data? This usage data will have a major impact on the number of vehicles furnished by the contractor and give the current on-site contractor with local knowledge of overall GOV usage a significant advantage in estimating cost for the Contractor Provided Vehicle Pool.

In the absence of this data, would the Government consider normalizing the total number of Contractor Furnished Vehicles to be provided to ensure a level playing field and fair cost comparison for this major cost element?

Answer 6: Listing of requested vehicle types (pickup trucks and stake body truck) and quantities is supplied in Exhibit B - Contractor-Furnished Equipment (CFE) List. The accounting/billing method for the vehicles is identified as "Vehicle Pool Direct Invoice, identifying reimbursable WBS". The cost breakout shall be included as part of the ODC CLIN or as indicated by Exhibit B and Attachment 2. Additional vehicle types requested are listed in Attachment 2 – Labor Category Qualifications Requirements per specific labor categories. The list of government furnished vehicles provided are listed in Attachment 6 – GFP.

Question 7: PWS 4.6.12 states "The Contractor shall provide transportation to the worksite for Contractor personnel and equipment required to perform assigned work, to include down-range and off road range areas…”.

Considering the number of contractor personnel in this contract that will require transportation to perform the assigned work, will the government make available to contractor personnel additional vehicles beyond what will be provided from the vehicles cited as Contractor-furnished vehicles in “Specific to Labor Category” and “Vehicle Pool” to satisfy mission requirements?

Answer 7: Listing of requested vehicle types (pickup trucks and stake body truck) and quantities is supplied in Exhibit B - Contractor-Furnished Equipment (CFE) List. Additional vehicle types requested are listed in Attachment 2 – Labor Category Qualifications Requirements per specific labor categories. The list of government furnished vehicles provided are listed in Attachment 6 – GFP.

Question 8: PWS 4.6.1 – General Information, the Government indicates the contractor is to provide PPE to contractor employees. However, in reviewing RFP Attachment 6 – GFP, there are various types of PPE such as coveralls, helmets, respirators, aprons, lab coats, etc. that are listed as Government Furnished Property and available to the Contractor.

Would the Government identify which specific PPE items the contractor will be required to provide over and above the items included as Government Provided in Attachment 6 under the contract.

Answer 8: See PWS 4.6.7, Protective Equipment and Devices for additional PPE requirements.

Question 9: 4.5.6 Government-Furnished Equipment List. The Government will provide equipment listed in the GFP for review when requested. However, due to the magnitude of equipment listed, the Government will only provide this list for the Contractor’s review upon request. The GFP list does not include incidental property that will be utilized by the Contractor.

We are requesting a copy of the equipment listed in the GFP and would like to understand the difference in this list versus the Attachment 6 – GFP provided with the solicitation.

Answer 9: Section 4.5.6 of the PWS has been updated. Attachment 6 contains the entire list of GFP contents.

Question 10: PWS 4.5.16 Toolkits. The Government will not provide toolkits. Contractor personnel who use tools regularly are expected to be fully equipped with standard tools. Standard toolkits are identified in the Labor Category Qualifications and Definitions (Attachment 2). Cost of toolkits shall be included in the hourly rate for the applicable labor categories.

Paragraph 4.5.16 states that “The Government will not provide toolkits”. Yet, the Attachment 6 – GFP, indicates an assortment of tool kits to be Government Furnished Equipment. Please provide clarification on the type and quantity of tool kits to be provided by the offeror for each respective labor category. Is the offeror only required to provide tool kits for the few labor categories identified in Attachment 2?

Answer 10: Please see Attachment 2 – Labor Category Qualifications for the list of tool kits to be provided. The tool kits listed in Attachment 2 – Labor Category Qualifications are the only tool kits the offeror is required to provide.

Question 11: Attachment 2 provides job descriptions/qualifications for Technician (WD) I - IV with each level containing 7 varying types of technicians (Electronic, Environmental, General, Range Control, Range Support, Test Participant, Training Range).

In order for offerors to price these labor categories in compliance with the SCA and consistently across bidders, will the Government provide the WD Code that each labor category should be cross-walked and priced to?

Answer 11: No, Offerors shall match Labor Categories to the applicable SCA WD labor category.

Question 12: PM: Must have a Bachelor’s degree in engineering or an applicable discipline and 15 years applicable experience; or a Master of Science Degree in and engineering applicable discipline and 9 years applicable experience.

Will the Government please confirm that a Bachelors in Business and 15 years’ experience or a Masters in Program Management and 9 years’ experience is an applicable discipline for the PM position?

Answer 12: Please see updated section 2.3.0.1 Key Personnel in the PWS.

Question 13: Section L, PROPOSAL FILES, states, “The requirements and format of Solicitation Attachments 1-5 shall not be modified by Offerors and attachments are not exempt from page count. The following data items identified in the RFP under Section L, Volume III Past Performance Section 1- Contract Descriptions and required to be included in Solicitation Attachment 2-Contract Reference Form are not part of the Solicitation Attachment 2- Contract Reference Form: b) DUNS d) Contracting activity f) Period of Performance g) place of performance i) Awarded cost j) Final cost k) PWS references and summary. Including these data items on Solicitation Attachment 2-Contract Reference Form would require offerors to modify the form and create a violation of instructions contained within Section L, PROPOSAL FILES.

Will the Government please update Solicitation Attachment 2-Contract References Form to account for the additional data items required in Section L, Volume III Past Performance Section 1 Contract Descriptions?

Answer 13: Solicitation Attachment 2 – Contract Reference Form has been updated to match the requirements in Section L.

Question 14: Section J, Solicitation Attachment 1, Summary of Experience Form states “Offerors shall demonstrate a minimum of five (5) years of experience in Ammunition Operations. Additionally, the Offeror shall demonstrate that they have a minimum of five (5) years of experience in seven (7) of the remaining eight (8) functional areas.

The prime Offeror must demonstrate the experience in Ammunition Operations, and at least three of the other functional areas. Experience must fall within the past ten (10) years from the date of solicitation release:” Section L,

3. (iv) VOLUME IV – Experience Factor states “The Offeror shall demonstrate that they have a minimum of five

(5) years of experience in Ammunition Operations. Additionally, the Offeror shall demonstrate that they have a minimum of five (5) years of experience in seven (7) of the remaining eight (8) functional areas. The prime Offeror must demonstrate the experience in Ammunition Operations, and at least three of the other functional areas.

Experience must fall within the past ten (10) years from the date of solicitation release:” However, Section M, B.

Factor 4: Experience states “Each proposal will be evaluated to determine if the Offeror (inclusive of teaming arrangements) has a minimum of three (3) years of experience (occurring within the past 10 years) in performing work similar to the competency areas identified in Section L.”

Will the Government please confirm that the Experience evaluation requires that Offerors demonstrate that they have a minimum of five (5) years of experience that fall within the past ten (10) years for the areas in Solicitation Attachment 1?

Answer 14: Section M, B Factor 4 has been updated to reflect 5 years of experience within the past 10 years.

Question 15: The Government states in Section 2.3.0.1 Key Personnel that all labor costs associated with the key personnel shall be included in the indirect rates. It also lists the key personnel as PM, Assistant PM, and Mission Support Managers (MSM).

In an effort to provide the Government with adequate mission support, will the Government please provide a list of the total number of Mission Support Managers to include in the indirect rate and specify that all Offerors bid that number of Mission Support Managers?

Answer 15: Each offeror shall propose the total number of MSMs they estimate are needed to properly manage the work. This is an opportunity for offerors to demonstrate their understanding of the requirements and propose and efficient and effective method of managing the work requirements.

Question 16: The Government states in Section 2.3.0.2 Support Staff that “Contractor shall provide staff, as required, to administer the required Test Support Services. Staff shall include supervisory and team leadership, resource management, human resources, procurement, logistics, and safety functions, as well as system support functions. In addition, the Contractor shall provide two support specialists assigned to procure and manage materials, equipment, maintenance and repairs in support of testing. The Contractor’s Management and Administrative support staff shall be efficient and economical, as well as sufficient to manage a contract of this magnitude. The cost of the Contractor’s Management and Administrative support staff shall not be directly billed as labor hours. Any allowable costs shall be included in the Contractor’s indirect charge rate.”

To ensure the Government obtains the desired amount of support required for the mission, will the Government please provide a list of Support Staff and head count to include in the indirect rate in order for all offerors to bid the required number of employees in the indirect rate?

Answer 16: Each offeror shall propose the total number of Support Staff they estimate are needed to properly manage the work.

Question 17: The Government states in Section 4.2.6 Medical Examinations that Contractor personnel shall complete certain medical examinations and the cost of the medical evaluations shall be included in the Contractor’s indirect rate.

To clarify the medical exam requirements and ensure adequately qualified personnel are available to meet test demands, will the Government please provide a list of required exams and frequency of exams by labor category that Offerors should include in their indirect rates for employees requiring specific exams?

Answer 17: See PWS 4.2.6 to estimate the required exams and their frequency.

Question 18: The Government states in Section (v) VOLUME V -Cost-Price that Contract Furnished Equipment shall be priced in accordance with PWS Exhibit B and Attachment 2, Labor Category Qualification Requirements and included in the indirect rate. In Attachment 2, ”Labor Category Qualification Requirements”, the Labor Categories of Photographer I, Photographer II, Photographer III, and Photographer IV have Specific Equipment Requirements for each Contractor Manyear Equivalent of a 4x2 Cargo Van, Max payload 4,282, V6, rear door windows, back up camera (Chevrolet Express Cargo Van equivalent) suitable to transport personnel and equipment.

Will the Government please confirm that Contractor Manyear Equivalent means one (1) van for every FTE, and the FTE count should be based on the LOE spreadsheet, for a total of 28 Cargo Vans with the specifications above to include in the indirect rate?

Answer 18: Contractor Manyear Equivalent means one (1) van for every FTE, and the FTE count should be based on the LOE spreadsheet, for a total of 28 Cargo Vans. The cost of Contractor-Furnished Vehicles for these labor categories shall be included in the hourly rate for the applicable labor categories, see section 4.6.12 Contractor- Furnished Vehicles.

Question 19: The Government states in Section (v) VOLUME V -Cost-Price – Indirect Rates that Contract Furnished Equipment shall be priced in accordance with PWS Exhibit B and Attachment 2, Labor Category Qualification Requirements and included in the indirect rate. In Attachment 2, ”Labor Category Qualification Requirements”, the labor categories of Technician I (2424) Ballistics Instrumentation (BI), Technician II (2424) Ballistics Instrumentation (BI), and Technician III (2424) Ballistics Instrumentation (BI) have Specific Equipment

Requirements for each Contractor Manyear Equivalent of a Ballistics Technician Toolkit. However, the LOE spreadsheet does not allow Offerors to determine how many FTEs to price, since the LOE spreadsheet does not indicate any hours for Technician I (2424) Ballistics Instrumentation (BI), Technician II (2424) Ballistics Instrumentation (BI), Technician III (2424) Ballistics Instrumentation (BI), but only references Technician I, Technician II, and Technician III.

Will the Government please provide a list of the total number of toolkits to be purchased, since the LOE labor categories and Attachment 2 Labor Category qualification descriptions do not match? This approach will ensure Offerors bid the required number of toolkits in the indirect rate so that offerors are able to meet mission requirements with adequate toolkits.

Answer 19: There are (32) Technician I-IV (2424) Ballistics Instrumentation (BI). However, this number could increase or decrease depending on ATC’s requirements.

Question 20: In Solicitation_Attachment_5_LOE Spreadsheet_2020-11-24, tab titled “Instructions” Section 2. - Overall instructions, states, “To assist in the evaluation of the total compensation plan, please complete the requested data on the Fringe Benefit Worksheet. Any information not included will be assumed to not be offered.

Offerors shall still supply a copy of its total compensation plan in accordance with the RFP.” However, the RFP does not reference or require submittal of a total compensation plan.

Will the Government please clarify whether the Offeror is to submit a copy of the total compensation plan, and if so, in which volume, or is the Offeror is only required to complete the tab within the LOE Spreadsheet for Fringe Benefit Worksheet?

Answer 20: Offerors shall provide sufficient narrative in the Cost Volume of the proposal to support their Total Compensation Plan for Professional Employees, in addition to completing the Fringe Benefits tab on the LOE Spreadsheet. Section L has been updated.

Question 21: The Government states in Section (v) VOLUME V -Cost-Price - Indirect Rates that all Management Labor costs for all key personnel and any associated performance administration costs, PPE, Training, and Medical costs should all be included in the offeror’s indirect rates. Contractor Furnished Equipment shall be priced in accordance with PWS Exhibit B and Attachment 2, Labor Category Qualification Requirements.

To ensure the Government obtains the desired amount of support, will the Government please provide a prescribed Local Overhead percentage for all offerors to use in their bids, for example, a local overhead value such as 12.5% or 13.0%?

Answer 21: The Government will not provide a local overhead rate. Each offeror shall propose in accordance with its’ estimated indirect rates, and provide historical rate data and/or DCMA/DCAA approved rates.

Question 22: In the CBA for IAM Local 2424, the Electronic Technician, Maintenance III direct labor rate is lower than that of the Electronic Technician, Maintenance II.

Can the Government please confirm if this is accurate?

Answer 22: This is accurate.

Question 23: Engineering Technicians I, II, III, and IV are listed as Wage Determination covered labor categories but do not have an associated WD Occupation Code. Will the Government please specify which Occupation Codes apply to these Engineering Technicians?

Answer 23: Offerors shall match Labor Categories to the applicable CBA or to the most applicable SCA WD labor category.

Question 24: Will the Government please provide a period of performance for this solicitation so that pricing can be accurately estimated?

Answer 24: The Period of Performance is 02 June 2021 – 01 August 2026. This is subject to change based on the actual contract award date.

Question 25: Would the Government provide the reasoning in (1) cancelling Solicitation W91CRB20R0032 and issuing the new solicitation (W91CRB21R0016) versus (2) amending Solicitation W91CRB20R0032 with the changes in solicitation W91CRB21R0016 incorporated?

Answer 25: It was determined that it was necessary to issue a new solicitation to address questions raised during the previous solicitation Q&A process.

Question 26: PWS 4.7 Transition/4.7.1 Transition-In Period. Will the Government please clarify its terminology preference in regards to Transition-In or Phase-In? Both terms are used in the PWS when referencing the Plans the Offeror is to submit.

Answer 26: Phase-in and Phase-out have been changed to Transition-In and Transition-Out throughout the PWS.

Question 27: Currently, with regard to the Experience submission, the Government has given direction that (1) the first page with instructions is excluded from page count, (2) the format is not to be adjusted, and (3) the company/contract data should be repeated at the beginning of each experience area.

Considering the offeror is allowed to provide contract references for contracts for the past 10 year and in the interest of maximizing the information we can provide for each relevant contract using the limited page count most effectively, we respectfully request offerors be allowed to submit an Experience Volume that allows offerors to re-format the Form to ensure there is adequate page space to include all pertinent contract experience data while complying with Section L formatting requirements.

As an example, the introductory company/contract data for each section might be presented as a table consistent with font and format requirements in Section L. Will the Government allow this modification to the Experience form requirements?

Answer 27: Offerors shall not modify the format. However, if the same contract is used for different types of experience, only the contract and order number along with the title of the experience type need be included.

SECTION L

PROPOSAL SUBMISSION (Section L).

1. INTRODUCTION. This requirement will be competed as unrestricted under NAICS 541330, Engineering Services small business size standard of $38.5 million under Exception a – Military and Aerospace Equipment and Military Weapons. This is not a small business set-aside. Proposals shall remain valid for a period of at least 180 days from the closing date of the solicitation. Offerors are instructed to disregard any instructions or attachments associated with the previous solicitation, W91CRB-20-R-0032. The only exception is that Past Performance Questionnaires that were previously submitted under solicitation W91CRB-20-R-0032 may be considered by the Government in evaluation of the Past Performance Factor for this RFP. The Offeror’s proposal in response to this Solicitation must specifically identify any Past Performance Questionnaires that were previously submitted to the Government under the previous RFP that the offeror requests the Government to consider in its evaluation. Any Past Performance Questionnaires that were submitted under the previous Solicitation that are not identified by the Offeror as responsive to this Solicitation will not be considered by the Government in evaluating the offeror’s proposal.

Proposals must be submitted electronically through the DoD Secure Access File Exchange (SAFE) website at https://safe.apps.mil/ The SAFE system will provide a confirmation to the sender when files are transmitted successfully. It is the responsibility of the Offeror to allow adequate time to submit proposal files before the submission deadline. Any proposal that is received in the SAFE system after the appointed deadline is “late” and may not be considered for award.

This solicitation is open from 24 November 2020 to 07 January 2021 at 2:00 pm EST. Questions will be accepted via email to the Contracting Officer, Erin Weber (erin.k.weber.civ@mail.mil), and the Contract Specialist, Esther Casari (esther.casari.civ@mail.mil), from 24 November 2020 – 11 December 2020.

All Offerors and Subcontractors that will be submitting proposal information to the Government shall notify the Contracting Officer, Erin Weber (erin.k.weber.civ@mail.mil), and Contract Specialist, Esther Casari (esther.casari.civ@mail.mil) by email at least 7 business days before the closing date of the solicitation. The Offeror will be sent a drop-off request with a link to use through the SAFE system. The drop-off request is valid for 14 days. Note that any submissions filed after the due date and time for proposal submissions will be late and MAY NOT be considered. Requests that were previously submitted under solicitation W91CRB-20-R-0032 will NOT be applied to this solicitation.

In order to be considered for award, each Offeror must submit their proposal in accordance with these instructions.

Failure to adhere to these instructions may result in rejection of the Offeror’s proposal without evaluation or consideration for award. All proposal information submitted shall be concise, complete and demonstrate that the Offeror understands and meets the requirements established in the solicitation for all Factors and sub-factors. The Government will consider how well the Offeror complied with the instructions when evaluating the Offeror’s ability to perform the requirements of the solicitation. The Government will consider an Offeror’s non-compliance with these instructions, or any attempt to take advantage of loopholes in these instructions, to be indicative of the type of conduct that it may expect from the Offeror during contract performance.

The Offeror’s complete approach shall consist of six (6) proposal volumes in total. The Volumes are depicted below:

VOLUME 1: Factor 1 – TECHNICAL Sub-factor 1: Management Approach Sub-factor 2: Technical Approach Sub-factor 3: Compliance Approach

VOLUME 2: FACTOR 2 – SMALL BUSINESS PARTICIPATION

VOLUME 3: FACTOR 3 – PAST PERFORMANCE

VOLUME 4: FACTOR 4 - EXPERIENCE

VOLUME 5: FACTOR 5 – COST/PRICE

VOLUME 6: SOLICITATION, OFFER, AND AWARD DOCUMENTS AND

CERTIFICATION/REPRESENTATIONS

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

The Offeror's initial proposal should contain the Offeror's best terms from a technical and cost standpoint. Offerors shall submit a written proposal before or by the date and time specified in Block 9 of the Standard Form (SF) 33.

Along with their proposal, Offerors must submit fully completed copies of any FAR certifications appearing in Section K of this solicitation.

Cost information shall not appear in any document other than Volume 5.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape. Headers and footers may also use 8-point font.

The following volumes of material shall be submitted:

Volume Copies Maximum Pages

I – Technical

1 50*

II – Small Business Participation 1 N/A

III – Past Performance 1 25

IV – Experience 1 25

V – Cost/Price 1 25

VI – Solicitation, Offer and Award Documents, Certifications/Representations

N/A

NOTE: Pages that exceed the required page limitations will not be evaluated. Page count includes all pages including but not limited to: body, tables, figures, and all appendices. Cover sheets, table of contents, resumes, Consent Letters, Letters of Commitment, Acronym Lists and Compliance Matrices are excluded from the page count.

Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

*Manpower charts and the small business subcontracting plan are excluded from the page count.

3. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. The title page or first page of each volume shall include the Offeror’s name, CAGE code, address, and point of contact. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. The requirements and format of Solicitation Attachments 1-5 shall not be modified by Offerors and attachments are not exempt from the page count. However, offerors shall include the identifying information outlined in this paragraph as a header or footer, and may submit completed attachments in PDF format. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 sized pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

The following additional restrictions apply:

b. File Packaging. Files shall be in read-only format using PDF files. Each proposal volume shall be submitted in separate PDF files. All price breakdown information to aid in the cost/price evaluation shall be submitted in the

Microsoft Office Excel template provided with the RFP. **Please note – Self extracting exe files are not acceptable. **

c. Content Requirement. All information shall be confined to the appropriate file and volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Table of Contents is excluded from the page count, however, the Summary Section and Narrative discussion are not. The Summary Section shall contain a brief abstract of the file.

The Government will use information provided under each Volume strictly to evaluate the applicable Factor/sub-factor and will not use that information to evaluate any other Factor/sub-Factor in other Volumes. Within the Technical Factor Volume, Sections for each sub-factor within the Technical Volume shall be clearly identified.

The following shall be included in the Narrative discussion:

(i) VOLUME I –Technical.

The proposal shall contain adequate information so that the Government can determine whether the proposed services meet all of the requirements outlined in the PWS. Offerors shall not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Proposals that reiterate the objectives or reformulate the requirements specified in the solicitation may be determined non-responsive and may not be considered for award.

The volume shall be organized into the following sections:

(1) Section 1 – Sub-factor 1 – Management Approach. The proposal shall describe the overall approach to managing and administering the dynamic mission requirements at ATC as well as highlight examples the Contractor has previously implemented. Furthermore, the offeror shall identify any proposed/potential advantages over and above the requirements of the PWS and articulate the management benefit that the proposed approach provides.

Any aspects of the proposed Management Approach may be incorporated into contract award. The proposal shall describe the overall approach to managing and administering the dynamic mission requirements at ATC, and specifically address the following:

Contract Administration: Per applicable PWS sections 2.3.2 through 2.3.4, identify your processes to administer this contract to include: tracking hours, costs and invoices accurately. Specifically describe the functions to be billed as part of your overhead rate. In accordance with PWS 3.10.2.3, the proposal shall address how the offeror will ensure work is performed by appropriately qualified labor categories and that higher paid labor categories are not used to perform work for which the employees are overqualified.

Training and certification program management: Per PWS section 2.5.1, identify your processes to track, schedule and document mandatory recurring/refresher training/certifications/medical surveillance. Describe company required training and meetings (not mandated by ATC regulations) and how you will conduct this training without disrupting the daily testing mission and at Contractor cost. Also, demonstrate how your training program keeps personnel technically relevant by providing training for new technologies to maintain state of the art skills and maximizes the effectiveness of your workforce.

Recruitment, Retention and Replacement: Per PWS sections 2.3.1.1, 2.5.1, and 3.10.2.3, describe your ability to fulfill the technical skill requirements of the contract and your plan to ensure contractor personnel meet the qualifications set forth in Attachment 2_to the PWS, Labor Category Qualifications and Definitions document. Describe a personnel recruiting/retention/replacement plan to ensure contractor personnel possess the requisite knowledge, education, certifications, security clearances, and expertise, to include continuing education and training, necessary to support all functional areas of the PWS. Explain how the plan supports adjustments to personnel levels, skills, and qualifications to meet fluctuating requirements and workload surges.

Key Personnel: Provide resumes for key personnel identified in PWS Section 2.3.0.1, clearly demonstrating their qualifications meet the minimum key personnel requirements and identify any proposed/potential advantages over and above the requirements specified under PWS 2.3.0.1.

Contract Management: Per applicable sections of PWS 2.3 and 2.3.1, describe your organization structure to include an organizational chart, management experience and how that structure and experience is relevant to this project. Describe your proposed utilization of Mission Support Managers (MSMs) to include number of positions and management areas. This is an opportunity for offerors to demonstrate their understanding of the requirements and propose and efficient and effective method of managing the work requirements. Fully describe your proposed Management and Administrative support staff and their qualifications, roles and responsibilities. Describe experience managing contracts for similar functions, and/or organizational structures involving organizational compositions similar to the one proposed for this contract. Identify those contracts and subcontracts where the teammates/partners have worked together in the past. Address the extent to which corporate resources, outside those specifically assigned to the project, were drawn upon to resolve problems or issues. Address the extent to which local decision making authority is extended to the Contractor Management.

Describe experience with Service Contract Act (SCA) covered contracts, Collective Bargaining

Act (CBA) negotiations, and labor relations matters. Provide your plan to address successorship of the existing unionized workforce under the incumbent contract and your plan to successfully negotiate fair and reasonable labor rates and benefits under any successor CBAs. The plan shall address how labor qualifications will be evaluated and adjusted based on technology advancements during future CBA negotiations. Provide your approach to ensure that CBA negotiations do not unreasonably impact cost or performance to the Government or exceed any cost ceilings established under the contract.

Government and Contractor Furnished Equipment and Property. Per PWS sections 4.5 through

4.5.5, describe your plan to manage Government Furnished Property and Equipment. Per PWS sections 4.6.11 and 4.6.12, describe how you plan to establish the required fleet of Contractor- Furnished Equipment (CFE) and Vehicles and the resources that will be used to manage and sustain the vehicles at ninety percent (90%) availability. Describe your acquisition plan for Contractor Furnished Equipment to include:

proposed method for distribution of equipment how you will adapt to changing requirements how you will ensure equipment availability your maintenance plan cost management plan

Per PWS 4.7, describe your Transition-In and Transition-Out Plans as part of this volume.

Offerors are advised that these plans are not considered separate appendices and are not exempt from the page count. Specifically address how you plan to start up your management and administration team and processes, as well as how you plan to provide contract furnished equipment (CFE) at the start of contract performance. Address how you plan to support transition of documents and equipment to the successor.

(2) Section 2 – Sub-factor 2 – Technical Approach. The proposal shall identify the proposed approach for this requirement as well as highlight examples the Contractor has previously implemented. Furthermore, the offeror shall identify any proposed/potential advantages over and above the requirements of the PWS and articulate the performance benefit that the proposed approach provides. The contractor shall provide information that substantiates the following key points.

Technical Execution. Per PWS 3.10.2.1, describe your proposed technical approach for the nine

(9) functional areas in section 2 of the PWS. Demonstrate your understanding of performing the test support services as specified in the PWS. Describe your quality management plan (PWS 2.3.1.3). Include your assessment of risks with performance of the Test Support Services.

Process Optimization, Innovation and Cost Control. Per PWS 3.10.2.2, describe your ability to define, review and optimize test execution processes to improve results and reduce cost.

1. Provide examples similar to ATC requirements where methods and techniques (e.g., Lean Six Sigma) were employed to drive continuous process improvement, from problem area identification to solution implementation and what benefits to the organization were realized.

2. Demonstrate your ability to partner with the Government to develop and innovate, such as new test instrumentation, related data acquisition and information technology systems to include lessons learned, alternatives, innovations and solutions to support a dynamic test mission.

3. Describe your cost control measures for management of labor, travel processes, training and certification programs, and use of overtime and differentials.

4. Provide specific examples of efficiencies (cost, process, etc.) and how you would reduce cost to the Government, and provide specific examples of how you have executed efficiencies in similar contracts in the past.

(3) Section 3 – Sub-factor 3 – Compliance Approach. The proposal shall identify the proposed approach for this requirement as well as highlight examples the Contractor has previously implemented. Furthermore, the offeror shall identify any proposed/potential advantages over and above the requirements of the PWS and articulate, quantifying to the extent possible, the compliance value that the proposed approach provides. The offeror shall provide information to substantiate the following key points.

Safety: Per PWS sections 3.10.3.1 and 4.2, describe how your safety program will contribute to risk reduction and safety at ATC, including any proactive measures that were implemented on previous contracts or will be implemented on this contract. Demonstrate your understanding of safety involved with test support services, including ammunition and explosive safety certifications. Describe how you will identify, communicate and reconcile potential safety procedure inconsistencies between your company and the Government in a timely manner. Include a plan for scheduled safety meetings, safety stand downs, accident investigation, and After Action Reviews (AARs), and address how this plan will be implemented without mission interference.

Environmental: Per PWS sections 3.10.3.2 and 4.3, describe your company’s environmental compliance program and how the offeror’s environmental program will ensure compliance at ATC, including any proactive measures that were implemented on previous contracts or will be implemented on this contract.

Security: Per PWS 4.1, describe security and how the offeror’s security program will ensure compliance at ATC, including any proactive measures that were implemented on previous contracts or will be implemented on this contract. Discuss processes for obtaining and expediting personnel security clearances and required SSBI investigations IAW PWS 4.1.3, and how you will comply with the Top Secret Facility Clearance requirement IAW PWS 4.1.2. All Top Secret Facility Clearances must be in place at the time of proposal submission and must be maintained throughout the life of the contract.

(ii) VOLUME II – Small Business Participation

A. Small Business Participation Commitment Document (SBPCD)

1. All offerors shall provide the following documentation for the SBPCD:

a. The names of Small Business (SB), Small Disadvantaged Businesses (SDB), Women Owned Small Business (WOSB), Historically Underutilized Small Businesses (HUB-Zone) Veteran Owned Small Business (VOSB), and Service Disabled Veteran Owned Small Business (SDVOSB) anticipated to participate in the proposed contract.

Provided for each Entity should be the specific components to be produced or services to be performed, along with the associated estimated dollars and percentages of the total contract value.

b. A description of the offeror’s performance, over the past three calendar years from the solicitation date, in complying with the requirements of FAR 52.219-8, Utilization of Small Business Concerns, including description and available documentation of the methods employed to promote small business utilization and the internal methods used to monitor such utilization.