Appendix H SBPD.pdf

FOR OFFICIAL USE ONLY

SOURCE SELECTION INFORMATION

APPENDIX H

SMALL BUSINESS PARTICIPATION DOCUMENT EVALUATION FORM

The Small Business Participation Document (SBPD) format is designed to streamline and bring uniformity to responses and evaluations for Small Business Participation (FAR 15.304 and DFARS

PGI 215.304).

The Small Business Participation proposal format is designed to streamline and bring uniformity to responses and evaluations for Small Business Participation (FAR 15.304). The format provides clarity in that it is distinctly different than the Small Business Subcontracting Plan required for large businesses only (FAR 52.219-9). A copy of the format can be provided in your instructions to offerors or as an attachment to the RFP.

All Offerors (both large and small businesses) are required to complete a Small Business Participation Document (SBPD). Offerors should propose the level of participation of small businesses (as a small business prime, joint venture, teaming arrangement, and/or small business subcontractors) in the performance of the acquisition relative to the objectives set forth in the evaluation of this area. Offerors should ensure that all information required by the solicitation in support of the SBPD evaluation factor is contained within this section.

(a) Check the applicable size and categories for the PRIME Offeror only -- Check all applicable boxes:

{ } Large Prime { } Historically Black Colleges or Universities and Minority Institutions (HBCU) or { } Small Business Prime; also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Business Zone (HUB Zone) Small Business { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran Owned Small Business (SDVOSB)

(b) Submit the total combined dollar value and percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime, joint venture, teaming arrangement, and subcontractors):

Example: If Prime proposes a total contract price of $1,000,000 (including all options), and Small Business(es) will provide $250,000 in services/supplies as a prime or subcontractor, the % planned for small businesses is 25%; and 75% for large business equaling 100% (of the total contract value).

Total Percentage planned for Large Business(es) _________% = $ ____________________

Total Percentage planned for Small Business(es) _________% = $ ____________________

When combined, Large and Small Business totals must equal 100%.

100% = $ _____________________

(c) Please indicate the total percentage (%) and dollar value of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HUBZone and WOSB) performing 3%. Results equate to: SDB 3%; HUBZone 3%; WOSB 5%;

SDVOSB 2%; VOSB 2%;). SDVOSBs are also VOSBs automatically; however VOSBs are not automatically SDVOSBs.

Provide both the percentage and total dollars to be performed by small businesses to ensure consistency for evaluation purposes.

Small Businesses

% of Total Acquisition Value

(TAV)

Corresponding Dollars

Small Disadvantaged Business

Woman Owned Small Business

HUBZone Small Business

Veteran-Owned Small Business

Service-Disabled Veteran-Owned Small Business

The Government does not recognize a proposed zero percent as a goal. However, if zero percent goals are submitted they should be supported with a detailed explanation and/or a mitigation plan to address how the Offeror will achieve participation where zero goals are cited. There is no specific Socio-Economic Small Business Goals. However, Small Business Participation Goal of ten percent, 10%, should be supported with a breakdown of the socio-economic categories, (e.g. HUBZone, Women-Owned, etc.), that the Offeror will use to reach the Small Business Participation Goal. All percentages should use the value of the total acquisition as a baseline. The Government should be able to verify that each percentage for each socioeconomic category is based on the value of the total acquisition.

(d) List principle supplies/services to be performed by each Small Business category. Include the small business subcontractors name and address, Cage Code and DUNS Number. If a small business subcontractor does not have a Cage Code or DUNS Number, the Offeror should indicate that each subcontractor’s small business size status has been validated by the Offeror. Also, provide the anticipated NAICS codes(s) that the Prime Offeror believes best describes the product or services being acquired by its subcontracts with each intended subcontractor. The Government will validate all small business subcontractors that have Cage Codes and/or DUNS Numbers.

Offerors must provide all of the requested information within the chart below. Small business Primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Note: The chart below is provided for ease and collection of information. Offerors are not limited to the space provided below. Small business Primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Example: If a Small Business qualifies also as a WOSB and a SDVOSB, you can add them to each category below in which they qualify.

Offerors are not limited to the space provided below.

Name of Small Business Firms

Identify Type of Service/Supply

DUNS/Cage

Code Number or Indicate that

Small Business Size status has been validated by the Offeror and that the firms comply with FAR 19

NAICS Code

Small Business (SB):

Small Disadvantaged Business (SDB):

Women-Owned Small Business (WOSB):

Historically Underutilized Business Zone (HUBZone):

Veteran-Owned Small Business (VOSB):

Service-Disabled Veteran-Owned Small Business (SDVOSB):

Note: Pursuant to Sections 8(d) of the Small Business Act, a business is considered small for Government procurements if it does not exceed the size standard for the NAICS code that the prime contractor believes best describes the product or services being acquired. In other words, the size of the prime’s suppliers is determined by the applicable NAICS code of their joint venture, teaming partner, or subcontract, which may or may not be the same NAICS code as the one for your prime contract with the Government.

(e) Describe the extent of commitment to use small businesses (enforceable commitments will be considered more favorably than non-enforceable ones). Describe what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint ventures, mentor-protégé, teaming agreements, partnership letters of commitment(s), etc.). Provide documentation regarding commitments to small business for this effort.

Note: Enforceable commitments: (1) are with a small business, (2) include the socioeconomic type of the small business and the services/supplies to be provided e.g. ABC Company, a WOSB, will provide commissioning, (3) are specific to the subject requirement by indicating the solicitation number, and

(4) include legible signature blocks and signatures from BOTH parties acknowledging the business relationship. SB firms identified within an enforceable commitment must also be listed within section (d).

(f) Utilization of Small Business: Extent of small business subcontracting compliance/business relations –e.g.

record of complying with requirements of FAR Clauses 52.219-8 and 52.219-9.

All Offerors shall submit information substantiating their past performance in complying with FAR Clause 52.219-8, “Utilization of Small Business,” maximizing opportunities for U.S. small business subcontractors. The extent to which the offeror complied with FAR 52.219-8, Small Business Utilization may be evaluated based on one and/or a combination of the following:

Reporting of small business performance in CPARS Small business participation/utilization reporting Documentation from customers local, state or federal agencies that demonstrates use/support of small businesses and/or provide information that substantiates the use of small businesses Documentation demonstrating total small business contract completion by the small business prime offeror and/or subcontracting to other small businesses Offerors with no prior contracts containing FAR Clause 52.219-8 must state so

Note: Compliance of FAR 52.219-9 will ONLY be evaluated against large businesses (doesn’t apply to small business prime offerors)

The extent to which the offeror complied with FAR 52.219-9, Small Business Subcontracting Plan may be evaluated based on one and/or a combination of the following:

Projects supported with Individual Subcontracting Reports (ISR) – the Government will evaluate how well the Offeror has performed on achieving its small business subcontracting goals Offerors may submit a minimum of 2, but not more than 4 ISRs. Each ISR submitted must (1) contain the contract number for referencing purposes (2) be accompanied with a brief description of the requirement that discusses the services/supplies provided, (3) include an explanation for not meeting subcontracting goals and/or what actions will be taken to increase participation in any of the subcontracting goals the offeror was unable to meet. The Government must be able to determine which ISR, customer letter of commendation, etc., goes with each project description.

Reporting of small business performance in CPARS Letters of commendation from local, state or federal customers about the offerors’ use and/or support of small businesses Correspondence from small business subcontractors that acknowledge support SBA Compliance Reviews, Defense Contract Management Agency Small Business Subcontracting

Program Reviews, etc., Offerors with no prior contracts containing FAR Clause 52.219-9 must state so Offerors who never held a Federal contract as a large business must state so In addition to the above, the Government may review any other sources that may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System, electronic Subcontracting Reporting System (eSRS), etc.

Additional Important Note for Large Businesses ONLY. Small Businesses Subcontracting Plan is Required

(FAR 52.219-9)

Separate from a SBPD, other than U.S. Small Business Offerors should also submit a subcontracting plan meeting the requirements of FAR 52.219-9 (DEVIATIONS 2018-O0018, and 2019-O0005), AFARS Appendix DD and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan).

Subcontracting Plans shall reflect and be consistent with the commitments offered in the SBPD. The dollars should correlate directly to the percentage of subcontracted dollars in the Small Business Subcontracting Plan.

If an Offeror specifically identifies small business subcontractors to support the subject requirement within its SBPP those small businesses shall be listed in any subcontracting plan submitted pursuant to FAR 52.219- 9 to facilitate compliance with DFARS 252.219-7003.

Example: The total acquisition value is 100,000,000 and the minimum SBPD goal is 20%. If a firm proposed the minimum SBPD goal, the SBPB will be $20,000,000 and the dollars under the subcontracting plan "have to be" $20,000,000. The associated subcontract percentage could be anything and is based on the planned subcontracting dollars to both small and large businesses. If the firm plans on subcontracting out the entire project, the SBPD and Subcontracting Plan percentage would be 20%. However, if the firm was going to subcontract out $60,000,000 and had a SBPB goal of 20% ($20,000,000), the planned subcontracting percent goal for small business would be 33.33%.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1593_251273 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252219.htm#252.219-7004