Special Instructions.pdf

SPECIAL INSTRUCTIONS

The contractor shall furnish all personnel, equipment, supplies and materials necessary to replace the roof of the maintenance shop and replace windows at JT Myers Lock and Dam, 16501 Raben Road, Mt. Vernon, Indiana, 47620.

The contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work shall be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. Work shall begin within 14 calendar days of the Notice to Proceed (NTP) and shall conclude 90 Calendar Days after the NTP.

Location:

JT Myers Lock and Dam, 16501 Raben Road, Mt. Vernon, Indiana, 47620.

This procurement is 100% set-aside for Small Business, NAICS 238910 (Size Determination $19M).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

One award will be made from this Solicitation. The contract award shall be based on Low Price. Quotes shall not be accepted for quantities less than the quantities specified in the Quote. Failure to submit a unit price for all items listed shall be considered as a material deviation from the requirements and the Quote shall be rejected.

Note: A site visit is highly encouraged for the contractor to review the complexities of the work sites, verify existing conditions, and exact measurements. A single site visit shall be held on Wednesday, 10 September 2025 at 10 a.m.. has been scheduled. If the initial site visit is missed the Contractor may request, with no guarantee, a site visit with the TPOC, Josee Scott (502) 315-6725 and/or Lockmaster Patrick Buttry (812) 838-5836.

Note: In order to bid, Contractor shall be National Roofing Contractors Association (NRCA) certified.

Quotes are due on 16 September 2025 at 02:00 PM Eastern Time.

Electronic submittals will be accepted. You must submit your quote though PIEE (directions are attached).

Fax/Email submittals will not be accepted.

For contractual questions, please contact Maxwell Williams at (502)315-6493 or by e-mail at maxwell.s.williams@usace.army.mil.

**ALERT: All contractors must be registered in the System for Award Management (www.SAM.gov) prior to contractors’ submission. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Note: Page numbering in this document may not be accurate.