Scope of Work - Amendment 0002_.pdf

***Amendment 0002***

STATEMENT OF WORK

JT Myers Lock and Dam Maintenance Building Roof Replacement

General Requirements:

The contractor shall furnish all personnel, equipment, supplies and materials necessary to remove and replace existing Maintenance Building Roof and windows at JT Myers Lock and Dam located at 16501 Raben Road, Mt.

Vernon, Indiana, 47620. Contractor shall be National Roofing Contractors Association (NRCA) certified.

LINE ITEM 01: Replace Maintenance Building Roof with Built-Up Roof System EPDM Single-Ply System

The contractor shall furnish all personnel, equipment, supplies and materials necessary to remove and replace the maintenance building roof with Built-Up Roof System Fully Adhered EPDM Single-Ply System, in accordance with Unified Facilities Criteria (UFC) 3-110-03, ASTM D312 / D312M D4637, FM 4470 Global Spec, UFGS 07 53 23 Unified Facilities Guide Specifications (UFGS).

1. The contractor shall remove approximately 2,900 SF of existing 4-Ply single-ply built up roof and felt down to the wood deck and to the reinforced concrete slab (where the wood is damaged) roof deck on the JT Myers Lock & Dam Maintenance Building. The minimum sheet thickness of the EPDM membrane shall be 90 mil. All lap seams shall be fabricated with 6in. (150 mm) seam tape and stripped in with self-adhering, semi-cured EPDM cover strips.

2. The contractor shall remove all existing flashings. All roof penetrations shall remain. Replace damaged fascia with like material along four corners of the roof (approx. 40 linear feet).

3. The contractor shall inspect the reinforced concrete slab and 2”x 6” perimeter wood for defects or rot.

a. A report detailing damages shall be provided to the TPOC within 5 days of the inspection, and option item awarded as required within 30 days of the report.

b. 2” by 6” defected wood shall be replaced up to 100 linear feet after reviewal of report.

4. The contractor shall prepare the roof surface for installation in accordance with the roof manufacturer’s instructions including clearing the area of debris

5. Temporary protection measures shall be used at the end of each workday and during any stop in work in order to protect the roof and building from rainfall.

a. This shall include seal and water cut-offs, temporary cap flashings, protection of all insulation and edge of roofing membrane.

b. A protection plan shall be submitted prior to the start of work onsite.

6. The contractor shall install new flashings for all penetrations, and any other material necessary to install the new EPDM single-ply, fully-adhered 4-Ply built up roof in accordance with the roof manufacturers’ specification and details.

7. The contractor shall install a new 4-Ply built up EPDM single-ply roof according to the specifications stated below as well as the roof manufacturers’ specifications and details

LINE ITEM 02: Remove Existing Metal Frame Windows and Replace with Double Insulated Vinyl Windows in Two Locations.

1. Remove and dispose of existing metal framed windows and associated material including exterior metal bars.

2. Furnish and install 2 ea. - 45” x 65” vinyl fixed windows complete with hardware and related items.

Windows shall be installed according to the specifications stated below as well as the window manufacturers’ specifications and details.

3. New vinyl fixed windows shall:

a. Meet American National Standard AAMA 101/I.S.2-97 HS-C30

b. Minimum U-Value of 0.30 or less solar heat gain coefficient with Lowe .21/.30

c. Air infiltration less than .1 cfm/ft

d. Glazing: windows shall be glazed with dual seal ¾” insulated glass with argon between panes

e. Attached to meet a 45 or greater Design Pressure (DP) rating

f. 1/8-inch DSB (Double Strength Billet) inner and outer panes

g. Windows meet D.O.E Energy Star standards for all 50 states

h. Sized to fit the existing openings, with no more than 3/16-inch spacing around the perimeter

i. New window glass shall be energy efficient with Gray tint laminate between clear glass panes to match existing glass windows, of same style as glass being removed.

j. All new windows shall conform to, HS-AW Performance Grade 40, IAW

AAMA/WDMA/CSA/I.S. 2/A440-(current edition)

k. The thermal barrier shall be neoprene, rigid vinyl, or polyurethane and shall be resistant to weather and sunlight. Weather-stripping and glazing shall be factory applied and designed for inside and field glazing.

4. Plumb and align window faces in a single plane for each wall plane. Install windows and materials square and true, adequately anchored to maintain positions permanently when subjected to normal thermal and building movement.

5. All measurements provided are approximate and it is the contractor’s responsibility to be field verified.

6. After completion of new window installation, windows shall be inspected, and left clean, free of labels, dirt, etc.

a. Stained or discolored windows shall be cleaned in accordance with the window manufacturer's recommendations.

b. Windows that cannot be satisfactorily cleaned and windows with abraded, stained, or defective surface finish that cannot be satisfactorily repaired shall be replaced.

7. The contractor will provide window warranty from the manufacturer.

8. See attachment for window locations.

OPTION LINE ITEM 03: Remove Additional Existing Metal Frame Windows and Replace with Double Insulated Vinyl Windows (Awardable up to 7 times).

Option may be exercised within sixty (60) days of NTP.

1. Remove, haul, and dispose of existing metal framed windows and associated material including exterior metal bars.

2. Furnish and install 7 ea. - 45” x 65” vinyl fixed windows complete with hardware and related items.

Windows shall be installed according to the specifications stated below as well as the window manufacturers’ specifications and details.

3. New vinyl fixed windows shall:

a. Meet American National Standard AAMA 101/I.S.2-97 HS-C30

b. Minimum U-Value of 0.30 or less solar heat gain coefficient with Lowe .21/.30

c. Air infiltration less than .1 cfm/ft

d. Glazing: windows shall be glazed with dual seal ¾” insulated glass with argon between panes

e. Attached to meet a 45 or greater Design Pressure (DP) rating

f. 1/8-inch DSB (Double Strength Billet) inner and outer panes

g. Windows meet D.O.E Energy Star standards for all 50 states

h. Sized to fit the existing openings, with no more than 3/16-inch spacing around the perimeter

i. New window glass shall be energy efficient with Gray tint laminate between clear glass panes to match existing glass windows, of same style as glass being removed.

o There is one frosted glass window attached to the bathroom.

j. All new windows shall conform to, HS-AW Performance Grade 40, IAW AAMA/WDMA/CSA/I.S. 2/A440-(current edition)

k. The thermal barrier shall be neoprene, rigid vinyl, or polyurethane and shall be resistant to weather and sunlight. Weather-stripping and glazing shall be factory applied and designed for inside and field glazing.

4. Plumb and align window faces in a single plane for each wall plane. Install windows and materials square and true, adequately anchored to maintain positions permanently when subjected to normal thermal and building movement.

5. All measurements provided are field measurements and it is the contractor’s responsibility to be field verified.

6. After completion of new window installation, windows shall be inspected, and left clean, free of labels, dirt, etc.

a. Stained or discolored windows shall be cleaned in accordance with the window manufacturer's recommendations.

b. Windows that cannot be satisfactorily cleaned and windows with abraded, stained, or defective surface finish that cannot be satisfactorily repaired shall be replaced.

7. The contractor will provide window warranty from the manufacturer.

OPTION LINE ITEM 03: Replacement of Defected Wood for Every 10 Linear Feet

Option may be exercised within sixty (60) days of NTP to 250 Linear Feet.

1. Remove and dispose of additional defected wood.

2. 2” by 6” defected wood shall be replaced up to 150 linear feet after reviewal of report.

3. Wood shall be fastened and installed according to the specifications stated below as well as the roof manufacturers’ specifications and details.

RESPONSIBILITIES AND SITE CONDITIONS

1. Contractor is responsible for final measurements prior to purchase of materials. All measurements listed are approximate and shall be verified by the contractor.

2. All materials shall be installed according to manufactures recommendation and industry standards

3. All finished roofing and gutters shall have a minimum 1-year contractor’s warranty

4. Contractor shall take appropriate steps to provide proper fall protection and safety as per the requirements of EM 385-1-1.

5. The contractor must schedule any power disruption with Lockmaster 48 hours in advance.

6. Any damage to existing lines shall be the responsibility of the contractor to repair.

7. All waste material shall be removed from project site and disposed of in accordance with all state, federal and local regulations.

8. Dumpster placement for roofing debris shall be approved at pre-construction meeting by Lockmaster and TPOC.

9. All disturbed vegetative areas must be reseeded with a native grass mix and covered with straw upon completion in the area.

10. Existing break areas, offices, latrines, and showers are not available for contractor use. It is recommended that the contractor bring portable restrooms.

11. Parking of vehicles and designated laydown area is to be coordinated with the Lockmaster during pre-construction conference.

12. All deliveries must be coordinated with the Lockmaster at least 48 hours in advance.

13. Contractor expected to keep work area clean and orderly on a daily basis. All waste materials shall be removed, and under no circumstance be dumped into the river.

14. Any damage to project location negatively affected by construction shall be restored to the condition present before construction. Including, but not limited to asphalt road, concrete apron, and grassy areas.

REFERENCE STANDARDS

A. American Society for Testing and Materials (ASTM)

i. ASTM D4637 D-312 / 312M – Construction of EPDM Sheet Used in Single Ply Roofing

Built Up Roofs

ii. ASTM C-1289, Type II

Insulation Board, Faced, Class 1, Grade 2, Rigid Cellular, Polyisocyanurate Thermal Insulation Board

iii. UFGS 07 53 23 - ETHYLENE-PROPYLENE-DIENE-MONOMER ROOFING

iv. ASTM D-4586-86 - Asphalt Cement

v. ASTM D-41- Asphalt Primer (Low VOC)

vi. ASTM D2178 – Asphalt Glass Felt

vii. ASTM D186 – Aggregate Surface

B. Federal Standards: HH-I-1972/3 Polyisocyanurate high thermal insulation board, faced on both sides of insulation.

C. Factory Mutual Engineering Corp.: Class I, Wind Rating, IA-90 Approval, as determined in accordance with

FMRC Standard 4470.

PROJECT CONDITIONS

A. Do not start roofing if rain is imminent or ambient temperature is below 45 degrees F projected to be below 40 degrees F the day or the following day. If ambient temperature below 40 degrees is projected, cold-weather application guidelines shall be followed if permitted by manufacturer guidelines, product sheets, and adhesives. This includes membranes shall be between 60- and 80-degrees F during installation allowing additional time for sheets to relax.

B. If rain occurs during roof membrane application, cease operations, and protect deck, insulation, penetrations, and membrane from water damage and intrusion.

C. Remove and replace all material that has been subject to moisture.

D. Protect finished surfaces of building from damage by installation of roofing system.

E. Protect completed roofing and flashings from damage by subsequent roofing installation and construction traffic.

F. In event of damage, immediately make all repairs and replacements as required by TPOC.

G. Comply with all applicable code, fire, and safety regulations.

PRODUCTS

Utilize products and specifications in the materials section below or equivalent.

MATERIALS

A. Insulation:

1. Factory Mutual Class I, Polyisocyanurate Foam Board faced with universal fiber glass reinforced facer on both sides of foam. Insulation shall comply with ASTM C-1289 Type II, Class 1, Grade 2 and Federal Specification HH-I-1972/3. Board shall have a minimum thickness of 1 ½” inches.

2. Insulation shall be compatible with EPDM product system

B. Insulation Fasteners:

1. Screws and metal plates shall be tested and approved by Factory Mutual in accordance with their standard 4470 and listed in the current FM Approval Guide as such.

C. Tapered Insulation:

1. Factory Tapered Polyisocyanurate Board, conforming to ASTM C-1289.

D. Roofing:

1. Cover specified insulation, with a 4-ply self-adhered built-up roofing system. Roof system will consist of four piles of reinforcement of fiberglass mats with each layer adhered and embedded in asphalt. Surfacing shall be aggregate. Products that incorporate any type of film that is left in-place on the product after application shall not be allowed.

2. Asphalt: In accordance with D 312 / 312M after determination of the slope of the roof and softening point required by these standards.

3. Fiberglass Mat Material: BUR systems shall have fiberglass mat material and no less than four-ply or as limited by UFGS and in accordance with ASTM D2178 and ASTM D4601 for base sheet.

4. Aggregate Surface: Aggregate embedded in a bituminous flood coat. The thickness of 400 lb.

(180 kg) gravel surfacing per square of roofing is 0.5 to 0.75 in. (12 to 18 mm). Aggregate membrane shall be designed for self-adhered roof systems. Aggregate surfaced roof system coverings shall be designed and installed in accordance with the IBC Code and Table 1504.4 based on the exposure category and basic wind speed at the building site. Aggregate surface shall be in accordance with ASTM D186.

1. EPDM Membrane: Shall be in accordance with the requirements ASTM D4637 and UFGS 07 53

23. Membrane shall be Type III fabric or fleece backed

1. The sheet, including the full width of factory seams if present, shall be fully adhered, watertight, and visibly free of pinholes, particles of foreign matter, undispersed raw material, or other manufacturing defects that might affect serviceability.

2. Edges of the sheets shall be straight and flat so that they may be seamed to one another without fish-mouthing

3. The minimum sheet thickness of the EPDM membrane shall be 90 mil. All lap seams shall be fabricated with 6in. (150 mm) seam tape and stripped in with self-adhering, semi-cured EPDM cover strips.

4. Reinforce all transitions and prepare metal base in accordance with manufacturer requirements

G. Stripping at Gravel Stops and Metal Flanges

1. All metal must be cleaned, primed, and set onto the base sheet.

2. Apply plies per manufacturer’s requirements.

G. Lead / Base flashings:

1. The roofing contractor shall remove and replace all flashings with 4-lb. lead flashings. Galvanized flashings will not be accepted. Pipe flashings must have a minimum of 6-inches of flange to incorporate into the roof system. Backer felt shall be used to reinforce as well as additional plys.

After flashings are installed, the contractor is required to caulk the base of the lead flashings as required. Hot applied flashings much be secured at the top edge with mechanical fasteners. Avoid sharp bends

2. Flashing shall be installed in accordance with ASTM D312 in accordance with the type and categorization of the slope of the roof, and in addition to manufacturer specifications and details.

3. Provide membrane flashing, including self-adhering membrane flashing, perimeter flashing, flashing around roof penetrations, and prefabricated pipe seals, that is minimum 1.52 mm 0.060 inch cured EPDM, as recommended by the roof membrane manufacturer or minimum 1.52 mm

0.060 inch thick uncured EPDM sheet in compliance with ASTM D4811/D4811M, Type I. Use cured EPDM membrane to the maximum extent recommended by the roof membrane manufacturer. Limit uncured flashing material to reinforcing inside and outside corners and angle changes in plane of membrane, and to flash scuppers, pourable sealer pockets, and other formed penetrations or unusually shaped conditions as recommended by the roof membrane manufacturer where the use of cured material is impractical.

H. Cant Strip:

1. Replace in-kind prior to application of base flashings. Minimum size of the cant shall be 2 -

3/4”.

I. All other materials not specifically described but required for a complete and proper installation of

EPDM roofing in accordance with manufacturer installation guides, shall be selected by approved manufacturer and subject to approval of the TPOC.

JT MYERS MAINTENANCE BUILDING ROOF AND WINDOW REPLACEMENT

TABLE OF CONTENTS

SPECIFICATIONS/DESCRIPTION

PAGE

1 Project Information 2 Performance Work Statement

3 TPOC

4 Pre-Work Conference 5 Working Hours 6 Contract Start and Completion Dates 7 Contractor Submittals 8 Permits and Licenses 9 Identification of Contract Employees and Vehicles 10 Safety Requirements 11 Required Security Training and Planning 12 Accident Reporting 13 Damage Reports 14 Contractor Employees’ Conduct and Competency 15 Damage or Loss of Contractor’s Supplies and Property 16 Supervision 17 Environmental Program 18 Contract Discrepancy Report (CDR) 19 Meetings 20 Quality Control 21 Quality Assurance 22 Deficiencies 23 Interruptions to Systems 24 Government Furnished Materials and Equipment 25 Contractor Furnished Items 26 Safeguarding Government Property 27 Minimum Manpower Requirements 28 Minimum Personnel Qualifications 29 Cooperation with other Contractors, Lessees, and Volunteers 30 Reports 31 Applicable Publications 32 Warranty 33 Wage Rates 34 Definitions 35 Index of Exhibits

SPECIFICATIONS/DESCRIPTION

1. Project Information.

The contractor shall furnish all personnel, equipment, supplies and materials necessary to replace the roof of the maintenance building and replace windows at JT Myers Lock and Dam, 16501 Raben Road, Mt. Vernon, Indiana, 47620.

2. Performance Work Statement.

The contractor shall furnish all personnel, equipment, supplies and materials necessary to replace the roof of the maintenance building and replace windows at JT Myers Lock and Dam, 16501 Raben Road, Mt. Vernon, Indiana, 47620.The contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work shall be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

3. Technical Point of Contact (TPOC):

TPOC: Josee Scott USACE Project Engineer Office: (502) 315-6725 Email: josee.k.scott@usace.army.mil

Lockmaster: Patrick Buttry JT Myers Lock and Dam 16501 Raben Road, Mt. Vernon, Indiana, 47620 Office: (812) 838-5836 Email: patrick.e.buttry@usace.army.mil

4. Pre-Work Conference:

The contractor shall be required to attend a pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract shall be discussed.

5. Working Hours.

a. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:00 a.m.

to 4:00 p.m. CT. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Lock Master.

Holiday Work. The eleven (11) Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth Day (June 19) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th)

Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th) When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the

TPOC.

b. Inclement Weather Work.

The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

6. Contract Start and Completion Dates.

Work under this contract shall begin within 14 calendar days of the Notice to Proceed (NTP) and shall conclude 90 Calendar Days after the NTP.

7. Contractor Submittals.

Unless otherwise specified, the Contractor shall submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). See EM 385-1-1 for the mandatory ENG Form 6293 (Accident

Prevention Plan Worksheet).

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance.

h. Performance Bond. (where applicable)

i. Security Requirements.

j. Materials, Data Sheets, Operation and Maintenance Manuals

k. Built-Up Roof Roofing EPDM Materials List: Contractor shall submit for approval to the TPOC the proposed asphalt, fiberglass felt, seam tape, lap slice adhesive, bonding adhesive, insulation, membrane, flashing specifications in accordance with ASTM D312 with the determined slope of the roof and climate of the local region considering heavy rainfall

l. Installation Method: The contractor shall submit for approval to the TPOC within twenty (20) days of the NTP the roofing manufacturer's recommended methods of installation and data to demonstrate compliance with specified requirements. The TPOC shall have a five-day review period.

a. One set of samples and data sheets for all products for the roofing system.

b. Certified Applicator letter from an approved manufacturer that the contractor has been approved in good standing for no less than 5 years.

c. Cold weather application method in accordance with product data sheets

m. NRCA Certification

n. Temporary Protection Plan: Contractor shall submit plan for protection of insulation, flashings, and roof coverings at the end of the workday and during periods of weather or other work delays.

8. Permits and Licenses.

The Contractor shall obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications shall be kept current during the period the work is performed. The Contractor is also responsible for any and all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor shall comply with all applicable Federal, State and local laws and regulations; including any subsequent changes to these laws and regulations.

Minimum Personnel and Training Requirements. The Contractor shall provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel shall be properly trained to perform their assigned work in a safe and effective manner. Training shall include, but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees shall be used in the performance of services specified herein. The Contractor shall also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor shall be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract shall not be permitted.

9. Identification of Contract Employees and Vehicles.

All Contractor employees shall be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes. Vehicles and any motorized equipment utilized for transportation shall be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles shall be maintained in accordance with federal, state, and local laws.

10. Safety Requirements.

a. General. Performance of all services shall assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor shall comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor shall comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor shall not be paid for work not performed as a result of the stop order.

b. The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or latest version and as otherwise stated herein. Special attention shall be given to the requirements for safety meetings.

The Contractor shall inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

c. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be written in English and articulate the specific work, work process, equipment, and materials to be used, hazards pertaining to the contract work, and the control measures that shall be implemented. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet).

d. Activity Hazard Analysis (AHA). The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA.

Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Tool Box” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government shall require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA shall become the property of the Government.

Guidance is included, which shall be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety. Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h. Hazard Communication Program. The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

11. Required Security Training and Planning.

A. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection

Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

B. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

C. Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something):

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

D. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

E. Supplemental Security Requirements:

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form or Pre-Bid/Site Visit Form; each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S.

Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form).

Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S.

passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

600 Martin Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil Jason Almodovar, phone (502) 315-6754; Jason.Almodovar@usace.army.mil

12. Accident Reporting.

The Contractor is responsible for reporting all accidents to the Lock Master immediately. Prompt action will be taken to ensure immediate and appropriate medical treatment. The Contractor will maintain an accurate record of any accidents in the manner and on the forms prescribed by the Lock Master. For property damage accidents of $2,000 or more, the Contractor will complete and submit to the Lock Master a copy of ENG Form 3394. The Contractor will maintain an OSHA 300 Log of On – The – Job injuries and first aid treatments.

The Contractor will also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the Lock Master. The Monthly Record of Work- Related Injuries/Illnesses & Exposure report will be provided to the Lock Master by the 5th working day of the month for the previous month.

13. Damage Reports.

All instances where Government materials, supplies, property, and/or equipment are damaged will be reported immediately to the Lock Master. When the damage was caused by contract employees, a written report of the incident and extent of such damage will be submitted to the Lock Master, within 2 work days (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the Lock Master a copy of ENG 3394.

14. Contractor Employees’ Conduct and Competency.

All contract employees will conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees will comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract.

Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Lock Master to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the Lock Master may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal will reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee will be made.

15. Damage or Loss of Contractor’s Supplies and Property.

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. The Government is not responsible for providing storage areas or facilities for the storage of Contractor supplies, materials and equipment. With prior approval, the Lock Master may provide a location for the temporary storage of large equipment to prevent the transportation of such equipment to/from the work site while a particular service is being performed. However, the Government assumes no liability for the loss or destruction of Contractor equipment while it is stored on Government property.

16. Supervision.

The TPOCs will be Mike Horsley and Josee Scott. The Contractor is responsible for providing on-site supervision and quality control inspections of work performed under the contract. The level of supervision and inspections will be sufficient to assure that services are performed in accordance with contractual requirements and all applicable Federal, state and local laws and regulations. The Contractor or a Contractor Representative will personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) will conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Contractor Representative will have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and will be the on-site Contractor employee who is responsible for safety.

In addition to Contractor Representative(s), the Contractor will also appoint Quality Control Inspectors (QCI) who will perform the Contractor's Quality Control Program. QCI’s will be responsible for implementing the Contractor’s Accident Prevention Plan. All QCI'S will have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI will be appointed for each work crew. For work performed outside normal working hours, a Contractor Representative or QCI will be present at the work site.

The TPOC and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the contract provisions.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives will be submitted in writing to the TPOC before work is performed.

The Contractor will maintain copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities and will review them to insure employee’s comprehension of a job prior to initiating work.

17. Environmental Program.

The Contractor will comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters will be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State and local officials without advance notice. Access for inspection will be granted upon request.

Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office.

The Contractor will conduct all…