A22 - Enclosure E - SAW Site Visit Request Form (JUN-2021).pdf
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This is a Site Visit Request Form for the U.S. Army Corps of Engineers, Wilmington District, used by the proponent agency CESAW-OP to schedule and document stakeholder meetings and strategic engagements.
The form requires submission to the Contracting Officer's Representative (COR) at least three days prior to the requested visit date. It captures essential meeting logistics including the subject, contact date and time, site visit date and time, location, and purpose. Requesters must identify stakeholders, specify the desired outcome or decision, and name the Strategic Alignment Workshop (SAW) Point of Contact and any other SAW or contractor attendees. The form mandates inclusion of a draft agenda and itinerary detailing travel, lodging, and meal arrangements, with final versions due to the Commander's Secretary no later than two days before travel begins. Supporting documentation requirements include background information, RMS Summary Sheets, Quad or Fact Sheets, and a Strategic Engagement Event Report (SEER) from the previous visit with the agency, or a summary of the latest engagement highlighting recent commitments if a SEER is unavailable. Additional sections address issues to be discussed, recommended messages, recognition specifications with justification, uniform and PPE requirements, and complete Point of Contact information including name, phone number, and email.
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Text version
2. Contact Date: 3. Contact Time: 4. Site Visit Date: 5. Site Visit Time:
13. Recommended messages:
U.S. Army Corps of Engineers, Wilmington District
SITE VISIT REQUEST FORM
The proponent agency is CESAW-OP
(Submit to COR at least 3 days prior to Requested Visit)
1. Subject of Meeting:
6. Location:
7. Purpose:
8. Stakeholder(s):
9. Desired Outcome or Decision:
10. Name of SAW Point of Contact (POC):
11. Other SAW or Contractor attendees:
Draft agenda/itinerary (include travel and lodging arrangements and any plans for meals.) Final agenda/itinerary is due to the Commander's Secretary NLT two days prior to start of travel. Background information and supporting documents (e.g. RMS Summary Sheet, Quad or Fact Sheet.)
12. Issues:
Include a copy of Strategic Engagement Event Report (SEER) from the last visit with the individual agency. If a SEER is not available, provide a summary of latest engagement with a focus on "recent commitments" made.
14. Recognitions: Specify number (of coins) and type of recognition, and include justification paragraph
15. Uniform/Dress/Personal Protective Equipment (PPE) requirements:
16. Point of Contact (POC) (name, phone #, and email) :
SAW FORM, JUNE 2021
Sheet1
| 1 Subject of Meeting: |
| 6 Location: |
| 7 Purpose: |
| 8 Stakeholders: |
| 9 Desired Outcome or Decision: |
| 10 Name of SAW Point of Contact POC: |
| 11 Other SAW or Contractor attendees: |
| 12 Issues: |
| 13 Recommended messages: |
| 14 Recognitions Specify number of coins and type of recognition and include justification paragraph: |
| 15 UniformDressPersonal Protective Equipment PPE requirements: |
| 16 Point of Contact POC name phone and email: |
| Date2_af_date: |
| 0: |
| 1: |
| Text3: |
| Text4: |
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