A21 - W912PM19T0048 - Amendment 5.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This is a combined synopsis/solicitation. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL

NOT BE ISSUED. This is an 8(a) Small Business Set Aside. The solicitation number is

W912PM19T0048, and the solicitation is issued as a Request for Quote (RFQ). The NAICS code is 561210 with a small business size standard of $38.5M. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2019-06.

Description of Requirement: The Wilmington District of the U.S. Army Corps of Engineers requires a contractor to provide Operation and Maintenance services at the Philpott Lake Project in Bassett, VA.

Evaluation of Award: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation is determined to provide the best value in a best value trade-off evaluation process.

Information for Evaluation: The Government intends to evaluate offers and award a contract without discussions. Therefore, the Offeror’s initial offer should contain their best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. See solicitation provision 5.212-2.

This solicitation shall be evaluated by awarding to the proposal that is deemed to provide the best value to the Government where a trade-off approach will be utilized. Proposals will be evaluated using informal source selection procedures.

Estimated Performance Period:

1 January 2020 (or date of award) – 31 October 2020 – Base Period (approximately 7 months total)

1 November 2020 – 31 October 2021 – Option Year 1 1 November 2021 – 31 October 2022 – Option Year 2

1 November 2022 – 31 October 2023 – Option Year 3

1 November 2023 – 31 October 2024 – Option Year 4

Service Contract Act Wage Determinations for Patrick County, Franklin County and

Henry County Apply. See solicitation for specific determination numbers.

The Offeror is responsible for referring to the above wage decisions and applying them as applicable. The Government will attach the latest versions to the contract upon award.

This will be a firm-fixed-price contract action.

FAILURE TO ADEQUATELY FULFILL THE SUBMISSION REQUIREMENTS ABOVE, AS

FURTHER DESCRIBED IN THE ATTACHED SCOPE OF WORK, WILL RESULT IN

YOUR OFFER BEING REMOVED FROM CONTENTION.

In an effort to reduce paperwork and reduce cost, all quotes shall be submitted electronically. All submissions shall be in Adobe PDF format and shall be on 8 ½ x 11 size pages in no less than a 11 pitch or 11 font. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Offerors shall submit the quotes electronically via email to karri.l.mares@usace.army.mil AND to alicia.g.evans@usace.army.mil.

Quote due Date and Time:

Request For Quotes No: W912PM19T0048

Due Date of Quotes: 20 December 2019

Time by which Quotes are due: 11:00 AM. (Eastern Time)

Title of Project: Operation and Maintenance services at the Philpott Lake Project in Bassett, VA.

Quotes are due as specified on the solicitation document (as amended if applicable). The time & date of

Quote receipt will be the upload completion / delivery time & date recorded within the email submission. Do not assume that electronic communication is instantaneous. Offerors should time their electronic submission effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. If an electronic submission is uploaded minutes before the deadline but the submission doesn’t complete until after the deadline, the submission will be considered late. Offerors are encouraged to keep a copy of the upload confirmation for their record.

mailto:karri.l.mares@usace.army.mil mailto:alicia.g.evans@usace.army.mil

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been deleted:

52.228-16

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS FOR SUBMISSION

(SOURCE SELECTION INFORMATION – SEE FAR 3.104)

INSTRUCTIONS FOR SUBMISSION

L.1. Quote Submission and Format Information.

A. This solicitation is for the U. S. Army Corps of Engineers, Wilmington District, Philpott Lake Project.

B. The quote(s) shall be submitted using the sequence and format provided below.

Volume I – Technical (Management Approach, Technical Solution, Transition)

Volume II – Past Performance

Volume III – Price

Volume IV – Solicitation, Offer and Award, Documents, Certification/ Representations

C. To reduce the size of quotes, offerors will confine their submissions to essential matters sufficient to define their offer and to provide an adequate basis for evaluation.

D. Offerors shall identify each file by name (i.e. Volume I – Technical), Request for Quote (RFQ) number, date of submission, Project Location (Philpot Lake Project), and offeror’s name.

E. With the exception of spreadsheets for the price volume, copies of the submittals shall be prepared on standard 8-1/2” x 11” documents in portrait orientation. The pages shall be numbered. Each page must have a one inch margin at the top, the bottom, and on each side. Page numbers, notations of proprietary information, and any other identifying information printed on each page are excluded from the margin requirement. Text font must be no smaller than 11 point, with the exception of text included on figures and/or matrices, which may be reduced to 8 point.

F. In order to reduce quote size, the Offeror shall confine the quote submission to evaluation factors listed, and shall limit detail to that sufficient to define the quote and provide an adequate basis for evaluation.

G. Each technical submission shall contain no company identifying information such as but not limited to company letter head, company logos or company addresses. All company identifying information shall be provided on a separate attached file.

H. Price/Cost information shall not be included in the Technical submission so that evaluation can be made without regard to price and cost.

I. Quote revisions shall be submitted as page replacements with revised text readily identifiable.

Revised pages shall be submitted in red text identified with a bar to the right of the changed verbiage.

Revised pages shall be numbered, dated, and submitted in the number of copies noted in paragraph

L.1.B. above.

J. Section Indexing.

1. Volume I – Technical Criteria - The Technical Submission shall be arranged to have required information on evaluation factors displayed in as listed within clause 52.212-2 and as shown below in the following order:

Tab 1 Technical Subfactor 1 - Management Approach

a) Organization Chart

b) Personnel and Hours

c) Soundness of Approach

Tab 2 Technical Subfactor 2 - Technical Solution

a) Quality Control

b) Equipment & Materials

Tab 3 Technical Subfactor 3 – Transition

a) Transition Plan

b) Transition Organization Structure

2. Volume II – Past Performance arranged to have required information displayed in the following order:

Tab 1 Contract Descriptions

Tab 2 Performance

Tab 3 Subcontracts

Tab 4 New Corporate Entities

3. Volume III – Price Quote. The Price Quote shall be arranged to have required information displayed in the following order:

Tab 1 Completed “Summary of Price for Base and Option Years”

Tab 2 Completed “Summary of Costs by Year by Technical Provision”

Tab 3 Completed “Summary of Productive Labor Hours by Technical Provision”

Tab 4 Financial Statement

(NOTE – Forms listed above are in the Appendix within the solicitation)

4. Volume IV – Solicitation, Offer and Award, Documents, Certification/ Representations

Tab 1 Standard Form (SF) 1449 Solicitation, Offer and Award

Tab 2 Section B – “Supplies or Services and Prices”

Tab 3 Section K (Representations, Certifications and Other Statements of

Offerors) (Bid Guarentee)

Tab 4 Banking Institution (Requested for pre-award verification: Name, Address, Point of Contact, Fax, and Phone Number)

(End of Summary of Changes)