A21 - W912PM19T0048 Amendment 3.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This is a combined synopsis/solicitation. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE

BEING REQUESTED AND A WRITTEN SOLICITATION WILL

NOT BE ISSUED. This is an 8(a) Small Business Set Aside. The solicitation number is W912PM19T0048, and the solicitation is issued as a Request for Quote (RFQ). The NAICS code is 561210 with a small business size standard of $38.5M. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2019-06.

Description of Requirement: The Wilmington District of the U.S. Army Corps of Engineers requires a contractor to provide

Operation and Maintenance services at the Philpott Lake Project in Bassett, VA.

Evaluation of Award: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation is determined to provide the best value in a best value trade-off evaluation process.

Information for Evaluation: The Government intends to evaluate offers and award a contract without discussions. Therefore, the

Offeror’s initial offer should contain their best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. See solicitation provision 5.212-2.

This solicitation shall be evaluated by awarding to the proposal that is deemed to provide the best value to the Government where a trade-off approach will be utilized. Proposals will be evaluated using informal source selection procedures.

Estimated Performance Period:

1 January 2020 (or date of award) – 31 October 2020 – Base Period (approximately 7 months total)

1 November 2020 – 31 October 2021 – Option Year 1

1 November 2021 – 31 October 2022 – Option Year 2

1 November 2022 – 31 October 2023 – Option Year 3

1 November 2023 – 31 October 2024 – Option Year 4

Service Contract Act Wage Determinations for Patrick County, Franklin County and Henry County Apply. See solicitation for specific determination numbers.

The Offeror is responsible for referring to the above wage decisions and applying them as applicable. The Government will attach the latest versions to the contract upon award.

This will be a firm-fixed-price contract action.

FAILURE TO ADEQUATELY FULFILL THE SUBMISSION REQUIREMENTS ABOVE, AS FURTHER DESCRIBED IN

THE ATTACHED SCOPE OF WORK, WILL RESULT IN YOUR OFFER BEING REMOVED FROM CONTENTION.

In an effort to reduce paperwork and reduce cost, all quotes shall be submitted electronically. All submissions shall be in Adobe PDF format and shall be on 8 ½ x 11 size pages in no less than a 11 pitch or 11 font. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Offerors shall submit the quotes electronically via email to karri.l.mares@usace.army.mil AND to alicia.g.evans@usace.army.mil.

Quote due Date and Time:

Request For Quotes No: W912PM19T0048

Due Date of Quotes: 20 December 2019

Time by which Quotes are due: 11:00 AM. (Eastern Time)

Title of Project: Operation and Maintenance services at the Philpott Lake Project in Bassett, VA.

Quotes are due as specified on the solicitation document (as amended if applicable). The time & date of Quote receipt will be the upload completion / delivery time & date recorded within the email submission. Do not assume that electronic communication is instantaneous. Offerors should time their electronic submission effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. If an electronic submission is uploaded minutes before the deadline but the submission doesn’t complete until after the deadline, the submission will be considered late. Offerors are encouraged to keep a copy of the upload confirmation for their record.

mailto:karri.l.mares@usace.army.mil mailto:alicia.g.evans@usace.army.mil

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

TOTALS

NAME:

SOLICITATION NUMBER:

NAME OF PROJECT:

SUMMARY OF PRICE FOR BASE AND OPTION YEARS

This must be completed and attached to your quote.

Base Year – Off - Peak Price $ ________________

Base Year – Peak Price $ ________________

Base Year – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Base Year – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Base Year – Total Estimated Contract Amount $ ________________

Option Year 1 – Off - Peak Price $ ________________

Option Year 1 – Peak Price $ ________________

Option Year 1 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 1 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 1 – Total Estimated Contract Amount $ ________________

Option Year 2 – Off - Peak Price $ ________________

Option Year 2 – Peak Price $ ________________

Option Year 2 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 2 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 2 – Total Estimated Contract Amount $ ________________

Option Year 3 – Off - Peak Price $ ________________

Option Year 3 – Peak Price $ ________________

Option Year 3 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 3 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 3 – Total Estimated Contract Amount $ ________________

Option Year 4 – Off - Peak Price $ ________________

Option Year 4 – Peak Price $ ________________

Option Year 4 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 4 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 4 – Total Estimated Contract Amount $ ________________

TOTAL BASE AND OPTION YEARS $ ________________

Summary of Costs by Year by Technical Provision

Technical

Provision

Base

Year

Off Peak

Base

Year

Peak

Option

Year 1

Off Peak

Option

Year 1

Peak

Option

Year 2

Off Peak

Option

Year 2

Off Peak

Option

Year 3

Off Peak

Option

Year 3

Peak

Option

Year 4

Off Peak

Options

Year 4

Peak

TP 2

TP 3

TP 5

TP 6

TP 7

TP 9

TP 10

TP 12

TP 13

TP 14

TP 17

TP 21

Total

Summary of Productive Labor Hours by Technical Provision

Technical

Provision

Base

Year

Off

Peak

Base

Year

Peak

Option

Year 1

Off

Peak

Option

Year 1

Peak

Option

Year 2

Off

Peak

Option

Year 2

Off

Peak

Option

Year 3

Off

Peak

Option

Year 3

Peak

Option

Year 4

Off

Peak

Options

Year 4

Peak

TP 2

TP 3

TP 5

TP 6

TP 7

TP 9

TP 10

TP 12

TP 13

TP 14

TP 17

TP 21

Total

SECTION I - CONTRACT CLAUSES

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449) is 561210. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449 solicitation form, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449 solicitation form, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the

Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of

Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the

Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified.

The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and

Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-

2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the

Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS FOR SUBMISSION

(SOURCE SELECTION INFORMATION – SEE FAR 3.104)

INSTRUCTIONS FOR SUBMISSION

L.1. Quote Submission and Format Information.

A. This solicitation is for the U. S. Army Corps of Engineers, Wilmington District, Philpott Lake Project.

B. The quote(s) shall be submitted using the sequence and format provided below.

Volume I – Technical (Management Approach, Technical Solution, Transition)

Volume II – Past Performance

Volume III – Price

Volume IV – Solicitation, Offer and Award, Documents, Certification/ Representations

C. To reduce the size of quotes, offerors will confine their submissions to essential matters sufficient to define their offer and to provide an adequate basis for evaluation.

D. Offerors shall identify each file by name (i.e. Volume I – Technical), Request for Quote (RFQ) number, date of submission, Project Location (Philpot Lake Project), and offeror’s name.

E. With the exception of spreadsheets for the price volume, copies of the submittals shall be prepared on standard 8-1/2” x

11” documents in portrait orientation. The pages shall be numbered. Each page must have a one inch margin at the top, the bottom, and on each side. Page numbers, notations of proprietary information, and any other identifying information printed on each page are excluded from the margin requirement. Text font must be no smaller than 11 point, with the exception of text included on figures and/or matrices, which may be reduced to 8 point.

F. In order to reduce quote size, the Offeror shall confine the quote submission to evaluation factors listed, and shall limit detail to that sufficient to define the quote and provide an adequate basis for evaluation.

G. Each technical submission shall contain no company identifying information such as but not limited to company letter head, company logos or company addresses. All company identifying information shall be provided on a separate attached file.

H. Price/Cost information shall not be included in the Technical submission so that evaluation can be made without regard to price and cost.

I. Quote revisions shall be submitted as page replacements with revised text readily identifiable. Revised pages shall be submitted in red text identified with a bar to the right of the changed verbiage. Revised pages shall be numbered, dated, and submitted in the number of copies noted in paragraph L.1.B. above.

J. Section Indexing.

1. Volume I – Technical Criteria - The Technical Submission shall be arranged to have required information on evaluation factors displayed in as listed within clause 52.212-2 and as shown below in the following order:

Tab 1 Technical Subfactor 1 - Management Approach

a) Organization Chart

b) Personnel and Hours

c) Soundness of Approach

Tab 2 Technical Subfactor 2 - Technical Solution

a) Quality Control

b) Equipment & Materials

Tab 3 Technical Subfactor 3 – Transition

a) Transition Plan

b) Transition Organization Structure

2. Volume II – Past Performance arranged to have required information displayed in the following order:

Tab 1 Contract Descriptions

Tab 2 Performance

Tab 3 Subcontracts

Tab 4 New Corporate Entities

3. Volume III – Price Quote. The Price Quote shall be arranged to have required information displayed in the following order:

Tab 1 Completed “Summary of Price for Base and Option Years”

Tab 2 Completed “Summary of Costs by Year by Technical Provision”

Tab 3 Completed “Summary of Productive Labor Hours by Technical Provision”

Tab 4 Financial Statement

(NOTE – Forms listed above are in the Appendix within the solicitation)

4. Volume IV – Solicitation, Offer and Award, Documents, Certification/ Representations

Tab 1 Standard Form (SF) 1449 Solicitation, Offer and Award

Tab 2 Section B – “Supplies or Services and Prices”

Tab 3 Section K (Representations, Certifications and Other Statements of

Offerors) (Bid Guarentee)

Tab 4 Banking Institution (Requested for pre-award verification: Name, Address, Point of Contact, Fax, and Phone Number)

(End of Summary of Changes)