A21 - W912PM19T0048 - Amendment 5 CC.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This is a combined synopsis/solicitation. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL

NOT BE ISSUED. This is an 8(a) Small Business Set Aside. The solicitation number is

W912PM19T0048, and the solicitation is issued as a Request for Quote (RFQ). The NAICS code is 561210 with a small business size standard of $38.5M. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2019-06.

Description of Requirement: The Wilmington District of the U.S. Army Corps of Engineers requires a contractor to provide Operation and Maintenance services at the Philpott Lake Project in Bassett, VA.

Evaluation of Award: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation is determined to provide the best value in a best value trade-off evaluation process.

Information for Evaluation: The Government intends to evaluate offers and award a contract without discussions. Therefore, the Offeror’s initial offer should contain their best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. See solicitation provision 5.212-2.

This solicitation shall be evaluated by awarding to the proposal that is deemed to provide the best value to the Government where a trade-off approach will be utilized. Proposals will be evaluated using informal source selection procedures.

Estimated Performance Period:

1 January 2020 (or date of award) – 31 October 2020 – Base Period (approximately 7 months total)

1 November 2020 – 31 October 2021 – Option Year 1 1 November 2021 – 31 October 2022 – Option Year 2

1 November 2022 – 31 October 2023 – Option Year 3

1 November 2023 – 31 October 2024 – Option Year 4

Service Contract Act Wage Determinations for Patrick County, Franklin County and

Henry County Apply. See solicitation for specific determination numbers.

The Offeror is responsible for referring to the above wage decisions and applying them as applicable. The Government will attach the latest versions to the contract upon award.

This will be a firm-fixed-price contract action.

FAILURE TO ADEQUATELY FULFILL THE SUBMISSION REQUIREMENTS ABOVE, AS

FURTHER DESCRIBED IN THE ATTACHED SCOPE OF WORK, WILL RESULT IN

YOUR OFFER BEING REMOVED FROM CONTENTION.

In an effort to reduce paperwork and reduce cost, all quotes shall be submitted electronically. All submissions shall be in Adobe PDF format and shall be on 8 ½ x 11 size pages in no less than a 11 pitch or 11 font. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Offerors shall submit the quotes electronically via email to karri.l.mares@usace.army.mil AND to alicia.g.evans@usace.army.mil.

Quote due Date and Time:

Request For Quotes No: W912PM19T0048

Due Date of Quotes: 20 December 2019

Time by which Quotes are due: 11:00 AM. (Eastern Time)

Title of Project: Operation and Maintenance services at the Philpott Lake Project in Bassett, VA.

Quotes are due as specified on the solicitation document (as amended if applicable). The time & date of

Quote receipt will be the upload completion / delivery time & date recorded within the email submission. Do not assume that electronic communication is instantaneous. Offerors should time their electronic submission effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. If an electronic submission is uploaded minutes before the deadline but the submission doesn’t complete until after the deadline, the submission will be considered late. Offerors are encouraged to keep a copy of the upload confirmation for their record.

mailto:karri.l.mares@usace.army.mil mailto:alicia.g.evans@usace.army.mil

Section B - Supplies or Services and Prices

PROJNET

Solicitation/Technical Inquiries via ProjNet

1. Solicitation/Technical Inquiries.

a. Inquiries are to be submitted via Bidder Inquiry at the ProjNet website at https://www.projnet.org

<https://www.projnet.org> .

b. If you have technical problems accessing the Bidder Inquiry via the ProjNet website, contact the ProjNet Help

Desk at 1-800-428-4357 (HELP). This number is for technical issues accessing the website ONLY.

2. Read this paragraph in conjunction with contract provision FAR 52.214-6, “Explanation to Prospective Bidders”.

3. Any prospective bidder/offeror desiring an explanation or interpretation of the solicitation, drawings specifications, etc., must request it in writing via Bidder Inquiry in ProjNet within no less than ten (10) calendar days prior to the date of bid opening or receipt of proposals. The Government reserves the right to decline addressing questions received less than ten (10) calendar days prior to receipt of bid opening or receipt of proposals.

4. No Inquiries will be accepted by the Bidder Inquiry system within ten (10) calendar days prior to the date of bid opening. However, you may still access the Bidder Inquiry system to view answers/replies to previous inquiries until the bid opening.

5.ProjNet - Bidder Inquiry module.

a. To submit and review bid inquiry items, bidders/offerors will need to be a current registered user or self-register into system. To access Bidder Inquiry, go to the ProjNet web page at http://www.projnet.org

<http://www.projnet.org> and click the “Quick Add” link. Once at the Quick Add screen, select agency USACE, enter Bidder Inquiry Key for this solicitation listed below, and bidder’s/offeror’s e-mail address, then click login. If this is bidder’s/offeror’s first time logging in they will be taken to the Bidder Inquiry Create Account screen to self-register. Fill in all required information and click create user. Verify that information on next screen is correct and click continue. Please remember your Secret Question Answer and email address used for future access to this website.

b. From this page you may view all bidder/offeror inquiries under Reports or post a new inquiry under Submit.

c. Bidders/Offerors will receive an acknowledgement of their question via email, followed by another email notification that an answer to their question has been posted after it has been reviewed by our technical team and responded to by a Contracting Officer. It is the responsibility of the Bidder/Offeror to check their junk email and email delivery options to ensure delivery of these acknowledgement emails.

d. Bidders/Offerors are responsible for checking bid inquiry items.

e. Bidders/Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The name of the submitter or firm is not published for the public on the report of all Bidder Inquiries. Bidders/ Offerors are on notice of, and assumed to be aware of, all inquiries, responses, and information posted in the Bidder Inquiry System up to the date of bid submission, whether the inquiry was generated by the Bidder themselves or another potential Bidder/ Offeror. Bidders are responsible for incorporating all such information into their bid, or for requesting further clarification."

6. Solicitation Information:W912PM19T0048

Bidder Inquiry Key: BZH2E7-4FPY4S https://www.projnet.org/ https://www.projnet.org/ http://www.projnet.org/ http://www.projnet.org/

**ALL QUESTIONS MUST BE SUBMITTED NO LATER THAN 9/30//2019 AT 10AM EST.

(end)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3 Months Philpott Lake O&M Off-Peak Months

Operations and Maintenance Level I Services

Off-Peak months are defined in TP-1.20 in the attached technical provisions

FOB: Destination

NET AMT

0002 7 Months Philpott Lake Project O&M Peak Months

Peak months are defined in TP-1.20 in the attached technical provisions

0003 1 Job Level II Services AT or BELOW $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job orders approved by the COR will be paid under this CLIN. No individual job order greater than $5,000.00 may be paid under this CLIN.

**DO NOT BID THIS CLIN**

Level II Services OVER $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job at or less than $5,000.00 may be paid under this CLIN.

1001 5 Months OPTION Philpott Lake O&M Off-Peak Months

1002 7 Months OPTION Philpott Lake Project O&M Peak Months

1003 1 Job OPTION Level II Services AT or BELOW $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job at or below $5,000.00 may be paid under this CLIN.

OPTION Level II Services OVER $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job

2001 5 Months OPTION Philpott Lake O&M Off-Peak Month

2002 7 Months

2003 1 Job OPTION Level II Services AT or BELOW $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job

OPTION Level II Services OVER $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job

3001 5 Months

3002 7 Months

3003 1 Job OPTION Level II Services AT or BELOW $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job

OPTION Level II Services OVER $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job

4001 5 Months

4002 7 Months

4003 1 Job OPTION Level II Services AT or BELOW $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job

OPTION Level II Services OVER $5,000

Unscheduled, Non-Routine Directed Services (including Emergencies) as defined in TP-2.29.2 Circumstances including but not limited to theft, vandalism, and acts of God. This may include unscheduled, non-routine maintenance as well as emergency services within the attached technical provisions. Only individual job

TOTALS

NAME:

SOLICITATION NUMBER:

NAME OF PROJECT:

SUMMARY OF PRICE FOR BASE AND OPTION YEARS

This must be completed and attached to your quote.

Base Year – Off - Peak Price $ ________________

Base Year – Peak Price $ ________________

Base Year – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Base Year – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Base Year – Total Estimated Contract Amount $ ________________

Option Year 1 – Off - Peak Price $ ________________

Option Year 1 – Peak Price $ ________________

Option Year 1 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 1 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 1 – Total Estimated Contract Amount $ ________________

Option Year 2 – Off - Peak Price $ ________________

Option Year 2 – Peak Price $ ________________

Option Year 2 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 2 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 2 – Total Estimated Contract Amount $ ________________

Option Year 3 – Off - Peak Price $ ________________

Option Year 3 – Peak Price $ ________________

Option Year 3 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 3 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 3 – Total Estimated Contract Amount $ ________________

Option Year 4 – Off - Peak Price $ ________________

Option Year 4 – Peak Price $ ________________

Option Year 4 – Level II </= $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 4 – Level II > $5,000 *DO NOT BID THIS CLIN** $ _10,000 EST ___

Option Year 4 – Total Estimated Contract Amount $ ________________

TOTAL BASE AND OPTION YEARS $ ________________

Summary of Costs by Year by Technical Provision

Technical

Provision

Base

Year

Off Peak

Base

Year

Peak

Option

Year 1

Off Peak

Option

Year 1

Peak

Option

Year 2

Off Peak

Option

Year 2

Off Peak

Option

Year 3

Off Peak

Option

Year 3

Peak

Option

Year 4

Off Peak

Options

Year 4

Peak

TP 2

TP 3

TP 5

TP 6

TP 7

TP 9

TP 10

TP 12

TP 13

TP 14

TP 17

TP 21

Total

Summary of Productive Labor Hours by Technical Provision

Technical

Provision

Base

Year

Off

Peak

Base

Year

Peak

Option

Year 1

Off

Peak

Option

Year 1

Peak

Option

Year 2

Off

Peak

Option

Year 2

Off

Peak

Option

Year 3

Off

Peak

Option

Year 3

Peak

Option

Year 4

Off

Peak

Options

Year 4

Peak

TP 2

TP 3

TP 5

TP 6

TP 7

TP 9

TP 10

TP 12

TP 13

TP 14

TP 17

TP 21

T o t a l

Section C - Descriptions and Specifications

SCOPE OF WORK

OPERATIONS AND MAINTENANCE

DESCRIPTIONS, SPECIFICATIONS AND PERFORMANCE WORK STATEMENT

PHILPOTT LAKE

TP–1, GENERAL INFORMATION

Purpose: The purpose of this contract is to provide the maintenance, repair and operation of Philpott Lake

Project as described below.

TP-1.1 Scope of Work: It is the intent of the following technical provisions to procure for the Government the complete and efficient maintenance and repairs on the Philpott Lake Project. The Project’s facilities include one

(1) Visitor Assistance Center, nine (9) formal recreation park areas, approximately 9 miles of trails, 100 miles of shoreline, 2,880 surface acres of reservoir waters, Visitor Center security and fire systems, numerous operational areas and structures, forestry and wildlife lands, all Corps owned and GSA vehicles, vessels, and equipment, the dam and related structures. The Contractor shall furnish all necessary management, personnel, materials, supplies, replacement parts, fuel, lubricants and other items as necessary to accomplish requirements as specified in this document in a an efficient and cost effective manner. All materials, supplies, and equipment not rented or owned by the Contractor and provided by the Government through this contract are considered

Government property. Please refer to FAR 52.245-1 for further clarification. Work under this contract shall be performed under the general coordination with the Authorized Representative of the Contracting Officer. The

Contractor shall assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Performance shall be in accordance with all Terms, Conditions, Technical

Provisions, Drawings, Appendices, and Attachments contained herein or incorporated by reference.

Procuring Contracting Officer: The Procuring Contracting Officer (PCO) has the overall responsibility for administration of this contract. The PCO has the authority to administer, terminate, or modify the contract. The

PCO is responsible for ensuring that all necessary actions are taken to achieve effective contract administration and that the Contractor complies with the provisions of the contract. Some responsibilities may be delegated to a COR.

Contracting Officer’s Representative (COR)/ Authorized Government Representative: The COR provides feedback to the PCO in the administration of the contract requirements. The COR maintains direct communication with the Contractor and verifies that the Contractor performs the technical requirements of the contract. The COR accepts and approves services performed under the contract and may redirect the Contractor on any item or work requirement pending correction of a deficiency.

Quality Assurance Representative (QAR) and Specialized Inspectors (SI): The QAR/SI receives and reviews Contractor submittals, plans, charts, and reports. Verifies accuracy and completeness and recommends appropriate action to the COR. Performs random inspections to determine if the contract requirements are being met and if the Contractor’s Quality Control Plan is being implemented effectively. Advises the COR of contract status, deficiencies, recommended actions and other information pertinent to the administration of the contract.

Contractor Employees: All Contractor personnel utilized in performance of the contract shall be legal residents of the United States. Personnel shall be able to read, write, speak, and understand the English language to the extent necessary in adequately reading and understanding regulations and instructions to complete and safely perform the contract services. The Contractor shall provide personnel to perform the contract requirements within specified time frame required by the contract and shall meet all variations, shift schedules and changes as may be required to respond to the requirements of the contract. All persons performing under the contract shall remain employees of the Contractor and not of the Government. The Corps’ district commander has the authority to ban people from having access to government property and facilities, including contractor employees, who are deemed potential threats to the health, safety, security, general wellbeing or operational mission of the project and its personnel or the general public. The COR may require the Contractor to take immediate action to provide a substitute for any banned employee for all work requiring access to federal property or facilities. The banning from the job site of such person shall not relieve the Contractor of the requirement to perform. Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the

Contractor. Further, the Government will assume no liability or responsibility for the Contractor's compliance or noncompliance with such requirements. Contractor employees working with the Philpott Lake Project will be required to receive a background investigation. Contractor employees are allowed to work after information is submitted and can continue to work unless derogatory information is found during background check that necessitates restriction or removal of the employee.

Contract Personnel Identification and Appearance: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. The Contractor shall provide each employee with a uniform (i.e.

pants and shirt) bearing the name of the corporation located on the left shirt pocket. Uniforms shall be worn by the Prime Contractor employees at all times while performing work under this contract and all contractor employees (both prime and subcontractor) shall be distinct from the public and Government personnel.

Employee Conduct: Contractor personnel’s conduct shall not reflect discredit upon the U.S. Government, US

Army Corps of Engineers, or Philpott Lake Project. The Contractor shall remove any employee for reasons of misconduct from the job site. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

Contract Personnel Status: The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, a change in duty hours, or deployment. Military

Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

Employee Capability: All Contractor employees performing work under the contract shall be physically able to do their assigned work. The Contractor shall not allow any employee(s) under the influence of alcohol or incapacitated by restricted substances to perform any work. If an employee is found to be under the influence, the Contractor shall have them immediately removed and replaced so as not to affect performance of work.

Cooperation with Other Contractors and Government Personnel: The Contractor shall cooperate with other

Contractors and Government personnel performing work on Government property. The Contractor shall be willing to adjust scheduling and performance to accommodate additional support if required by modification.

The Contractor shall avoid interfering with the performance of work by other Contractor or Government employees while not compromising health, safety, or security. Any disagreement or cause of delay shall immediately be brought to the attention of the COR.

Non-Personal Services: The Government shall neither supervise the Contractor employees nor control the methods by which the Contractor performs the required tasks, Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees, It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services> If the

Contractor believes that any actions constitute , or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the PCO immediately.

TP-1.2 Site of Work: Philpott Lake Project is located on the Smith River upstream from the town of Bassett in southwest Virginia. The project consists of 2,880 surface areas of water and approximately 5,720 acres of adjoining land. The lake impounds water in Henry, Patrick, and Franklin Counties and is approximately fifty (50) miles south of Roanoke, VA and sixty (60) miles north of Greensboro, NC.

TP-1.3 Maps and Drawings and Normal Duty Hours: All maps, drawings, and lists referenced in the following TPs that are not provided in the appendix of this document may be reviewed at the Philpott Lake

Visitor Center located at 1058 Philpott Dam Road, Bassett, Virginia during the hours of 8:00 am – 4:30 pm

Monday through Friday, excluding Federal Holidays. Normal duty hours for Philpott Lake are 8:00 am – 4:30 pm

Monday through Sunday. The Contractor will be allowed to make copies of Government provided maps and drawings using Government equipment during duty hours only. All other reproduction needs of the Contractor will be at their own expense.

TP-1.4 Applicable Documents and References: The following individual standards and codes, manuals, and other documents shall apply to performance:

A. Underwriter’s Laboratories Inc.

National Electrical Code

National Warm Air and Air Conditioning Association

National Association of Fan Manufacturers National Fire Protection Association

American Society of Heating, Air Conditioning, and Refrigeration Institution Sheet

Metal Manufacturers

Air Moving and Conditioning Association

American Society of Heating, Refrigeration and Air Conditioning Engineers American

Welding Society

American National Standards

Institute American Concrete

Institute

Portland Cement Associates

Asphalt Institute

American Institute of Steel Construction

National Assn. of Architectural Metal Manufacturers

National Plumbing Standards Code Illustrated

Architectural Aluminum Manufacturers Association

The Aluminum Association

American Society for Testing and

Materials Flat Glass Marketing

Association American Association of

Nurserymen, Inc. Architectural Graphic

Standards

Consumer Product Safety Commission's

Public Playground Safety Guideline, Vols. I & II

Southern Building Code

B. Equipment Manufacturers Repair and Operating Manuals

TP-1.5 Other Contracts: The Government may award contracts for additional or similar work. The

Contractor shall cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act of interference in the performance of other Contractors or Government forces.

TP-1.6 Contractor's Facilities:

The Government will furnish the Contractor the following buildings:

Building Number Size Comments

1 Approx. 15’x 90’ Contractor’s Office - water, electricity & toilet

Facilities (storage areas shared with Government &

VDGIF)

2 Approx. 24’x 100’ Vehicle equipment shed with 9 stalls – electricity (shared with Government)

3 Approx. 12’x 16’ Storage

4 Approx. 20’x 24’ Metal Warehouse – electricity (shared with Government

5 Approx. 20’x 36’ Shop – electricity

12 Approx. 40’x 60’ Quonset - water, electricity & toilet facilities (shared with

Government)

31 Approx. 10’x 12’ Open Tool Shed

63 Approx. 24’x 60’ Metal Warehouse – electricity (shared with Government

Utilities for listed facilities are provided by the Government. All structures except Building No. 1 are enclosed by a chain link security fence with lockable gate. The Contractor may modify these facilities to meet work requirements following prior approval by the COR.

The Contractor shall confine all operations (including storage of materials) on Government premises to areas approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation.

When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

TP-1.6.1 Facility Condition: The Government will provide the facilities in their current condition for use by the Contractor. The Government and Contractor will conduct an inspection of the facilities to be occupied by the contractor before the start and after completion of the contract to document the condition of the facility.

The Contractor shall be responsible for maintenance and repairs of the occupied facilities placed at his disposal.

The Contractor shall keep all facilities furnished by the Government in neat and orderly condition, free of hazards, at all times. The Contractor shall assume full responsibility for the safekeeping of facilities placed at his disposal and shall take adequate precautions to prevent or minimize fire hazards, odors, and vermin. At the completion or termination of the contract, and subsequent to a joint inspection by the Contractor and

Government, these facilities shall be returned to the Government in the same condition as received with allowances made for reasonable wear and tear. The Contractor shall be held liable for any incurred repair costs caused through negligence on the part of the Contractor, subcontractor, or employee, to include any administrative and inspection costs necessary to repair the facilities. Any discovery of lead, asbestos, or similar hazardous materials within the facilities is to be reported to the COR and will be handled by the Government separate from this contract.

TP-1.6.2 Custodial Services: The Government does not provide custodial services for areas utilized by the

Contractor; however, the Contractor is required to keep the facilities clean. Cleaning of shop and restrooms shall be completed weekly at a minimum.

TP-1.6.3 Housekeeping: All work areas operated by the Contractor, specifically the Government Furnished

Facilities identified in TP-1.6 shall be inspected once per week for adequate housekeeping and findings recorded on weekly QC inspection reports. All work areas and means of access shall be maintained safe and orderly.

TP-1.7 Government Furnished Equipment (GFE): The Government will furnish the contractor with the equipment and tools listed in Appendix 1; however, the contractor shall provide their own equipment and tools to perform Level I Services over that which is provided as GFE or GFP for the tasks. See TP 1.7.1 for more information on Contractor Furnished Equipment. Any other use of Government equipment must be approved by the COR. In addition to the items listed in Appendix 1, there may be other equipment and tools available to the Contractor on an as need basis with approval from the COR, but availability or use of such items is not guaranteed nor should be depended on by the Contractor. All Government furnished equipment and tools that the Contractor used to perform any work specified in the I contract shall be hand receipted to, used, and maintained by the Contractor during the performance of work specified in this Contract. If a Government furnished equipment item is not available for Contractor use during the contract performance period, the procedures in TP-1.9 will be followed. The Contractor is responsible for all equipment and tools needed to perform the technical provisions of this contract outside of the items listed in Appendix 1. The Government will not furnish vehicles outside of those listed in Appendix 1.

TP-1.7.1 Contractor Furnished Equipment: The Contractor shall provide all tools, equipment, etc. to perform the tasks laid out in this statement of work except where use of GFE is authorized in this contract.

Tools and equipment furnished by the contractor may include but are not limited to: general equipment such as vehicles, trailers, lawn mowers, etc.; hand tools such as carpentry and landscaping tools; power tools such as drills, portable saws, sanders, portable generators, pneumatic and impact tools, chainsaws, weed eaters, leaf blowers, etc.; specialty tool such as drain rooters, multi-meters, measuring wheels, paint stripers, and transits;

and other items such as ladders, vacuums, GFE shall not be used to haul Contractor furnished equipment. The Contractor shall haul all Contractor furnished equipment with Contractor furnished vehicles and trailers unless use of GFE is authorized by the

COR for a specific task. GFE should only be used for its intended purpose (i.e. the Government furnished dump truck should only be used for hauling large loads and plowing snow, not for daily driving).

All Contractor furnished equipment shall be marked with the Contractor’s name or as to distinguish it from

Government own equipment. Contractor furnished equipment shall be stored separately from Government owned equipment.

TP-1.7.2 Vehicle Washing: All Contractor-owned vehicles and equipment used to perform contract services shall be washed in locations off Philpott Project property at sites determined by the Contractor.

TP-1.7.3 Fuel: The Contractor shall be responsible for providing fuel for all Contractor furnished equipment in performance of this contract. The Contractor shall pay fuel costs for all Government furnished equipment and vehicles while in the Contractor’ possession and use. The Contractor is required to record fuel levels (in a log) when checking out Government owned equipment or vehicles, and refuel them to pre-check-out levels prior to return. Fuel consumed by Government employees and volunteers will not be the responsibility of the

Contractor.

TP-1.8 Damaged Government Furnished Equipment: In the event the Contractor damages any Government furnished equipment due to negligence, it will be the sole responsibility of the Contractor to replace any damaged or broken tools at the Contractor’s own expense. Damaged or broken tools and equipment shall be reported to the COR within 24 hours of damage, and the COR will perform an inspection of said item and document damage. The replacement will be of equal or greater quality than initially provided and the replacement(s) shall remain the property of the Government.

TP-1.9 Government Employee Use of Equipment: Government employees may schedule the use of any idle hand-receipted Government furnished equipment as long as the use does not interfere with the Contractor accomplishing all TPs found in this document. The Government will not schedule the use of equipment that creates a scheduling conflict with the Contractor unless it is an emergency. The use of Government furnished equipment by Government employees or volunteers is limited to eighty (80) hours per year. In the event an unexpected emergency occurs requiring the use of Government equipment by the Government, the Contractor is expected to relinquish control of the equipment until such time the Government does not need the equipment.

In the event that the Government requires the use of Government furnished equipment for longer than eighty

(80) hours, a suitable replacement will be provided to the Contractor or an allowable Level II Services charge for the replacement equipment during the non-availability period. The Government is responsible for repair of equipment damaged by Government or volunteer personnel.

TP-1.10 Safeguarding Government Property: The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of Government property entrusted to them. The Contractor may be held liable for damaged or stolen Government property due to negligence. When it is determined that the Government is due compensation, the Contracting Officer will issue a written request to the Contractor. The Contractor shall be responsible for reporting to the COR, QAR, or any ranger on duty, all acts of vandalism, larceny, pilferage, or other damage within 24 hours after discovery by the Contractor. A quote detailing repair cost shall be submitted within three business days to the COR.

TP-1.11 Key Control: The Government will issue Contractor personnel keys to all locked areas that will be operated and maintained by the Contractor. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons. Keys issued to the Contractor must not be duplicated. The Contractor shall immediately report any occurrences of lost or duplicated keys to the COR. The Contractor shall prohibit the use of

Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees or personnel authorized by the COR.

TP-1.12 Communication: Within thirty (30) days of contract award, the Contractor shall procure a telephone line and sufficient cell phones to provide adequate telephone communications. The Contractor will furnish a cellular phone to enable communication between the Government and the Contractor’s superintendent. The Government will furnish six (6) portable (hand-held) radios. Contractor supervisors and each crew will carry a radio throughout the entirety of each shift for communication with each other, Government employees, volunteers, gate attendants, etc. Any routine repairs or replacements of these devices will be the responsibility of the Government. The Contractor will be financially responsible for any repairs or replacements due to Contractor negligence. The Contractor will be responsible for replacing radio batteries as needed so that radios remain charged throughout the entire shift.

Contractor supervisors and personnel while on call are permitted to take Government radios home after hours to better communicate with Government employees if needed.

TP-1.13 Interruptions: All work that requires an interruption of the use of the project, recreation facilities, buildings, or by the visiting public shall be fully coordinated and approved in advance by the COR.

Interruptions shall be kept to an absolute minimum, and all repairs, replacements of equipment or components shall be performed in an expeditious manner.

TP-1.14 Closure of Recreation Areas: Occasionally, recreation areas will be closed in their entirety, or partially, for safety concerns or other reasons. Closures for periods less than sixty (60) days will be communicated by the COR to the Contractor. Temporary closures of facilities or areas greater than sixty (60) days or permanent closures of facilities or areas will be handled by a separate contract action. The COR will notify the Contractor immediately upon knowledge of a closure to allow for proper coordination by the

Contractor in determining the need for and duties of employees usually working at these locations.

TP-1.15 New or Consolidated Facilities: The Philpott Project is continually undergoing renovation and consolidation of recreation areas, which could cause the temporary or permanent closing of some public use areas or the increase, decrease, or alteration of facilities. The Contractor's work schedule shall be flexible in order to meet these changing requirements. Any additions of recreation facilities or parks, not already included in these technical provisions, will be handled under TP-2.19 Major Repairs or 2.29.2 Level II Services.

TP-1.16 Transporting Equipment & Materials: The Contractor will be required to transport Government equipment and materials for the use of Government employees and volunteers or to relocate Government property.

All costs related to transporting equipment, materials, and property that are not designated in this statement of work shall be charged to Level II Services per TP-2.29.2

TP-1.17 Pre-Work Conference: The Contractor shall attend a pre-work conference where the COR will establish the line of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. The Contractor shall submit, in completed form, the following items:

A. Certificates of Insurance (in amounts specified)

B. Letter of Authority for the Superintendent

C. Letter(s) Appointing Quality Control Personnel

TP-1.18 Key Personnel and Plans Submittals: Within thirty (30) days after award, the Contractor shall furnish a list of key personnel, and separate plans of operation for the following:

A. Quality Control Plan

B. Accident Prevention/Hazardous Analysis Plan

C. Activity Hazard Analysis

D. Subcontracting Plan

E. Management Plan – Personnel Staffing, Operational Aspects (planning and organizing utilization of equipment and facilities), etc.

F. Security Plan

G. Oil Spill Plan

H. Hazardous Material Handling/Storage/Disposal Plan

I. Lock-out/Tag-out Plan

J. Confined Space Plan

K. Bloodborne Pathogens Plan

L. *Schedule Plan with Work Breakdown Structure

M. *Pest Control Plan

*The Schedule Plan (L) and Pest Control Plan (M) shall be updated and resubmitted annually within thirty (30) days after the exercise of an option.

TP-1.19 Emergency Medical Services: Medical services for Contractor personnel are the responsibility of the

Contractor.

TP-1.20 Peak/Off-Peak Months: Peak months shall be the seven (7) months from April 1 st through October st each year and Off-Peak months shall be the five (5) months from November 1 st through March 31 st each year. A peak month is a month of services where it is expected that there will be a seasonal increase in services needed to meet the operations and maintenance requirements due to the increased visitor usage of the Philpott

Lake area and its associated campgrounds and recreational areas. An off-peak month is a month of services where it is expected there is a reduction in services due to the seasonal closure of Philpott Lake campgrounds and recreational areas. Contractor will focus on the off-season maintenance needs outlined in the technical provisions to maintain the Philpott Lake area in condition for the beginning of the next recreational high-use season. Contractor will determine its own staffing needs to meet the technical provision requirements whether during peak or off peak month.

TP-1.21 Transition: The Contractor shall ensure the continuity of service while implementing its transition plan for all affected activities to preclude any adverse impact on the mission. The Contractor shall implement the actions necessary for a smooth transition of operations. During this period, which shall not exceed fourteen (14) calendar days, the Contractor shall make all preparations and conduct as many on site investigations as deemed necessary to commence full performance of work under the contract. The Contractor shall provide a sufficient number of personnel to ensure effective transfer of all work in progress so as not to impact mission accomplishment. A Government and Contractor inspection and documentation of the condition of all

Government furnished equipment, vehicles, and facilities shall be completed during this time so that an accurate account of all items can be documented. Any item or system requiring replacement or repair will be handled through a separate contract action. GFE maintenance will be current and in good working condition for the transition.

TP-1.22 Average Yearly Visitation: Philpott Lake receives around 250,000 visitors each year. Visitation numbers are averages only and vary from year to year. The following is Philpott Lake’s seasonal opening/closure dates for each park. This information is provided only to assist the Contractor in the solicitation.

Park Name Yearly Visitation Open/Close Date

Philpott Park Open Year Round

Bowens Creek May 1 – September 30

Goose Point Year Round/partial closure Nov. 1 – Mar. 31

Ryans Branch Open Year Round

Runnett Bag Open Year Round

Horseshoe Point May 1 – Sep. 30

Twin Ridge Open Year Round

Salthouse Branch Apr. 1 – Oct. 31/ partial closure Nov. & Dec.

Franklin Co. Tailrace Open Year Round

Deer Island Open Year Round

DESCRIPTIONS, SPECIFICATIONS AND PERFORMANCE WORK STATEMENT

PHILPOTT LAKE

TECHNICAL PROVISIONS

TP-2, MANAGEMENT

TP-2.0 Scope of work: Provide management services for all tasks related to the operation, maintenance, repair work included in this contract.

TP-2.1 Reference and Compliance Documents:

• ER 1130-2-550 - "Recreation Operations and Maintenance Policies", revised 30 January 2013 and companion EP.

• EM 385-1-1 - "Safety and Health Requirements Manual", 30 November 2014

• ER 700-1-1 - USACE "Supply Policies and Procedures"

• EP 1165-2-316 - "Rules and Regulations Governing Public Use of Corps of Engineers Water

Resource Development Project"

• ER 385-1-1 - "Safety and Occupational Health Program Management

• Sign Standards Manual – EP 310-1-6a

• CFR Title 36 - Code of Federal Regulations

• ER 1130-2-540 - “Environmental Stewardship Operations and Maintenance Policies” and companion EP revised 11 August 2008

TP-2.2 Performance Evaluation Meetings: The Contractor, Superintendent, or both shall meet with the COR

(or a designated representative) weekly or as determined necessary by the COR. However, a meeting shall be held not later than one (1) normal workday after a Contract Discrepancy Report (CDR) is issued. Mutual effort will be made to resolve problems identified.

TP-2.3 Contractor Quality Control (CQC): Contractor Quality Control (CQC) is the means by which the

Contractor ensures that all work complies with the contract requirements. Within thirty (30) days after award of this contract, the Contractor shall develop, implement and maintain an effective CQC plan and program. The plan shall identify personnel and procedures to maintain acceptable productivity and quality levels. The COR will approve changes to the CQC plan before implementation. The person responsible for CQC operations should be present on the job within thirty (30) days after award.

TP-2.3.1 CQC Chief: The CQC system shall be staffed with personnel as necessary to perform quality control.

The Contractor's project superintendent may serve as the quality control chief.

TP-2.3.2 CQC Inspections: According to the Inspection of Services clause, FAR 52.246-4, the Government will evaluate the Contractor’s performance under this contract. CQC shall inspect work to ensure conformance to the technical provisions and regulations.

TP-2.3.3 Corrective Action: At any time it is determined by the COR that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements; action shall be taken by the Contractor to correct the deficiency. Any such changes shall be at no additional cost to the

Government.

TP-2.4 Quality Assurance Surveillance: Government inspectors will perform assurance inspections to verify that the Contractor is performing in accordance with the contract requirements. QA reports will be documented and provided to the Contractor. It is the Governments responsibility to be fair and consistent in evaluating the

Contractor’s performance. Government inspections will be accomplished by the Contracting Officer’s

Representative, Quality Assurance Representative, Specialized Inspectors, and Park Rangers to a varying degree.

TP-2.4.1 Unacceptable Performance: Unacceptable performance with regards to the specifications outlined in the technical provision of this contract, and any other performance deviations from this contract, will be documented by the COR and provided to the Contractor in writing. The Contractor shall follow the Performance

Requirements Summary table within this document outlining by TP section, performance standards, acceptable quality levels, methods of assessment and performance incentives. The Contractor may have an opportunity to re-perform the services within a specified timeframe. If the Contractor does not re-perform the tasks, or tasks are time-constrained, the negative performance will be documented. The value of any work not performed may be withheld from the contract payment. However, the Contractor shall not be liable for non-performance beyond the control of the Contractor such as but not limited to fires, floods, severe weather conditions, vandalism, or acts of Government. If the Contractor does not concur with the Government that performance is either deficient or unacceptable, then the Contractor may submit a written appeal to the Contracting Officer.

TP-2.5 Supervision: The Contractor shall provide a superintendent to manage daily operations of this contract and its technical provisions. The superintendent shall have at least two (2) years of experience in the management of similar or closely related Operation and Maintenance contracts. The superintendent shall possess authority to act on behalf of the Contractor. Such authorization shall be submitted in writing to the COR. The superintendent shall be required to attend briefings, planning sessions, and other Government designated meetings.

TP-2.6 Minimum Personnel Qualifications: Service mechanics, technicians, and consultants shall have the education or experience to enable them to comprehensively understand the systems and components to be operated, maintained, and repaired under these technical provisions. Only trained and qualified employees shall be used in performance of this contract. Employees shall be subject to Government regulations during time spent on Government property. Subcontractors may be utilized to perform highly specialized or infrequent repair work.

A file containing the qualifications (education and experience) and/or certification and/or licenses of each employee and subcontractor shall be maintained by the Contractor. These files shall be made available to the COR upon request and will be used as part of the basis for determining the qualifications of personnel.

TP-2.7 Banning of Contractor's Employees: The Corps’ District Commander has the authority to ban people from having access to government property and facilities, including contractor employees who are deemed potential threats to the health, safety, security, general well-being or operational mission of the project and its personnel or the general public. This determination may be made for reasons including, but not necessarily limited to, a Contractor employee who potentially endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to perform his work.