W912LR24Q0066-005-CombinedSynopsisSolicitation dtd5Aug24.pdf

W912LR24Q0066 with Amendments

Amendment 05 to solicitation W912LR24Q0066 dated 5 Aug 2024

Purpose: To provide responses to Requests for Information.

NEW QUESTIONS AND ANSWERS 5 AUG 2024

Responses to Questions incorporated in Amendment 04 to solicitation W912LR24Q0066 dated 5 Aug 2024

[CHANGE 3]

Q#6: What is the difference between Unit Price and Extended Price?

Response: Unit Price is the cost per item. Given for example a can of fruit is $3.00 unit price for a quantity of 50 each cans of fruit. Extended price is the cost of the line item with quantities applied. For example, a can of fruit is $3.00, and quantity requested is 50 each, the extended price would be Unit Price x Quantity = Extended Price, or in this case $3.00 x 50 each

$150.00. Another name for extended price column can be “subtotal” for that specific line.

Q#7: Is the proposal for a ready-to-eat meal or can we deliver an uncooked meal (package)?

Response: This solicitation is for groceries; this is not a catering meal request. The offerors shall provide the list of grocery items requested. See solicitation document starting on Section C.

Amendment 04 to solicitation W912LR24Q0066 dated 2 Aug 2024

Purpose: To provide responses to Requests for Information. Questions were received in Spanish and have been translated for this amendment. Original questions in Spanish are in parenthesis.

Q#3: In the Excel form, there are products highlighted in yellow, what does this mean?

(En la forma de excel, hay unos productos pintados de amarillos, ¿que significa? (sic))

Response: The highlighted line items reflect changes from original quotation table to last updates. This were in response to questions generated for amendment 02 to correct units of measures. The quotation table last included (Final_Groceries

Corrected Table 17 August.xlsx) is the most updated as of this response an shall be used for submitting offers.

Q#4: (Hay productos que tienen cantidad en cero y otros con cantidades específicas, ¿que significa? (sic))

Response: Items with a quantity of “zero” shall not be quoted. These items are from a template, and requester usually fills the quantities needed. If the item has a unit quantity of zero, this line item shall be disregarded. Items with specific quantities shall be priced for those specified quantities.

Q#5: (Si el producto no es del tamaño solicitado, ¿se puede cotizar?, aunque lo puedo customizar. (sic))

Response: We understand that there might be equivalent items with certain variations (e.g., packaging, weight per item like an 8oz bottle vs a 16 oz bottle), however, offerors are encouraged to quote/submit offers as closely as allowable to the specified items

Offerors shall provide items equal or similar to specified and shall match the weight/amount requirements per unit of measure. Offerors can quote the item and make an annotation of the equivalent item in column D (also known as “Remarks” column). These equivalent items shall be verified by the Government to ensure they meet the salient essential characteristics of the requested line item.

There are no other changes to terms and conditions of the solicitation.

Amendment 03 to solicitation W912LR24Q0066 dated 2 Aug 2024

Purpose: To provide responses to Requests for Information. Questions were received in Spanish and have been translated for this amendment. Original questions in Spanish are in parenthesis.

Q#1: The signature for the documents, can it be digital or does it has to be wet-ink? (“La firma en los documentos puede ser digital o tiene que ser en manuscrito? (sic)”)

Response: Reference Solicitation document page 1 specifies that are to be submitted digitally via email to the POCs listed in the solicitation. The document shall be a PDF and can either be a digitally applied signature or a scanned document with a wet-ink signature applied.

Q#2: The delivery date, ¿when is it going to be? In the documents under general information it says 17 Aug at 10:00am but the document of the products state 19 August please clarify. (“2- La fecha de entrega ¿cuando va a ser?

En los papeles de informacion general dice 17 de agosto de 2024 a las 10am y los papeles de los productos dice 19 de agosto de 2024 favor de aclarme esta duda (sic)”)

Response: The delivery date shall be only one delivery on Aug 17 as specified in page 1 of the general information document/solicitation. The date specified in the quotation table, in tabs “Main Grocery”, “Produce”, “Bread”, and “Additional

Items” reads 19 Aug 2024 and this is a clerical error.

Amendment 02 to solicitation W912LR24Q0066 dated 25 Jul 2024

Purpose: To replace quotation table with corrections to required quantities and units of measure.

Change: Replace quotation table file GroceriesQuotationTable17AUG2024(2).xlsx with Final_Groceries Quotation Corrected

Table 17 AUG 2024.xlsx.

Amendment 01 to solicitation W912LR24Q0066 dated 25 Jul 2024

Purpose: To replace quotation table file restrictions preventing opening the file.

Change: Replace quotation table file with GroceriesQuotationTable17AUG2024(2).xlsx

Solicitation/ Notice ID: W912LR24Q0066

Type of Solicitation: Request for Quotation (RFQ)

Description of Requirements: Groceries for I CO (17 Aug 2024)

Date of Solicitation: July 25, 2024

Closing Date: Aug 5, 2024 at 4:00 pm, Atlantic Standard Time/local time Puerto Rico

Issued by: USPFO PR W912LR

No. of Amendments: None

A. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only notice. Attached is a combined synopsis/solicitation and the grocery lists.

The Puerto Rico Army National Guard has a requirement to purchase groceries in support of its I

CO 634th Annual Training. The delivery will take place at Camp Santiago Joint Training

Center, Salinas, PR. The groceries will be delivered in one (1) cycle. This requirement is a request for quote (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect in the Federal Acquisition Circular 2005-95.

The award will be a Firm Fixed Priced Award in accordance with the following:

1. Set Aside: This acquisition is a 100% small business set-aside.

2. The Product Service Code is 8940, Special Dietary Foods and Food Specialty Preparations.

3. The North American Industrial Classification System (NAICS) code for this acquisition is

311999 with a size standard of 700 employees.

B. DESCRIPTION OF ACQUISITION:

The Puerto Rico Army National Guard has a requirement to purchase groceries. See attached

Groceries Quotation Table for a full description. The award of this procurement is under Simplified

Acquisition Procedures.

Interested vendors must submit their quotes no later than Aug 5, 2024, 4:00pm local time, email quotes to SFC Maria Ruiz Perez at maria.d.ruizperez.mil@army.mil and CPT Argenies

Gonzalez Garcia at argenies.e.gonzalezgarcia.mil@army.mil. If there are any questions, please email or call (787) 289-1400, extensions 7696 or 7694.

C. SCHEDULE OF SUPPLIES/SERVICES:

The cycle one (1) shall be delivered on Aug 17, 2024. The groceries shall be in accordance with the attached Groceries Quotation table.

mailto:luz.m.riveracolon.mil@army.mil mailto:luz.m.riveracolon.mil@army.mil

Delivery time for groceries will be at 1000 hours at Camp Santiago, Salinas.

D. QUOTE PREPARATION INSTRUCTIONS:

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

1. The offeror must submit a signed and dated quote with unit prices and extended prices. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, Supplies or Services and Prices and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offeror shall submit prices for each tab. The

Groceries quotation table has five (5) tabs.

2. Offers must provide a unit price and extended price for all items.

3. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and UEI.

4. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the

System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

5. Quote Contents:

a. PART I – TECHNICAL:

The offeror by acceding to all the requirements of this synopsis/solicitation (see Quotation Table) will be determined acceptable.

b. PART II– PRICE:

The Government will evaluate the price of all quotes as follows:

Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar supplies in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with FAR 13.106-2.

The Government intends to award a contract without discussions with respective offerors.

Offerors shall submit sufficient information and, in the format, specified in Quotation

Table.

Offeror’s may be asked to clarify certain aspects of their quote to which the offeror has not previously had an opportunity to respond.

http://www.sam.gov/

E. DESCRIPTION OF REQUIREMENTS:

This requirement for delivery groceries as specified in the Groceries Quotation Table Cycle

One and Cycle Two. The delivery of goods will be at BUILDING (TBD), Camp Santiago, Salinas, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 5 minutes. The offeror shall take into consideration commuting distance to point of delivery to minimize the time meals spend in transit. The requirement is for:

CLIN ITEM

DESCRIPTION

UNIT TOTAL AMOUNT

Groceries

Groceries as specified in the Groceries Quotation

Table.

Delivery 17 Aug 2024

Lot

F. BASIS FOR AWARD:

The award will be a single award will be made to the lowest priced quote and number of items quoted that meets the governments technical requirements as stated in the description in the resultant contract.

This is a 100% Small Business Set-Aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The Payments of this contract will be thru the wide area workflow program. All payments are net 30 days. All Offerors must accept this as payment. The wide area workflow website is https://wawf.eb.mil/

NO THIRD PARTIES AUTHORIZED. The contractor shall be responsible for delivery and execution of a 100% of the performance.

G. CONTRACT TERMS AND CONDITIONS:

The following provisions and clauses apply to this acquisition and can be viewed through Internet access at the Federal Acquisition Regulation (FAR) Site, https://www.acquisition.gov/browse/index/far

In accordance with 52.252-1 and 52.252-2.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available, IAW FAR 52.107 or view in the sites mentioned in provision 52.252-1 and Clause 52.252-2.

Federal Acquisition Regulation (FAR) 52.212-1, Instruction to Offerors-Commercial - The provision at FAR 52.212-1, Instruction to Offerors - Commercial, applies to this acquisition, with addenda. Reference attached Addendum to FAR 52.212-1.

https://wawf.eb.mil/ http://www.acquisition.gov/browse/index/far

FAR 52.212-2, Evaluation-Commercial Items - The Government shall utilize the evaluation procedures included by addenda in lieu of the provision at FAR 52.212-2, Evaluation - Commercial

Items. Reference attached Addendum to FAR 52.212-2.

FAR 52.212-3 with Alternate I, Offeror Representations and Certifications-Commercial Items -

Offerors shall include a completed copy of the provision at FAR 52.212-3 with Alternate I, Offeror

Representations and Certifications-Commercial Items with its offer. Reference FAR 52.212-3 (b) for those representations and certifications completed electronically.

FAR 52.212-4, Contract Terms and Conditions-Commercial Items - The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, without addenda.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-

Commercial Items - The clause at FAR 52.212-5, Contract Terms and Conditions Requiredto

Implement Statutes or Executive Order-Commercial Items applies to this acquisition.

The contractor shall comply with the following additional FAR clauses:

FAR 52.219-28, Post-Award Small Business Program Representation;

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies;

FAR 52.222-21, Prohibition of Segregated Facilities;

FAR 52.222-26, Equal Opportunity;

FAR 52.222-36, Equal Opportunity for Workers with Disabilities;

FAR 52.222-50, Combatting Trafficking in Persons;

FAR 52.223-15, Energy Efficiency in Energy-Consuming Products;

FAR 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving on Base;

FAR 52.225-13, Restrictions on Certain Foreign Purchases;

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

The following provisions and/or clauses apply:

FAR 52.204-7, System for Award Management;

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards;

FAR 52.204-13, System for Award Management Maintenance;

FAR 52.204-16, Commercial and Government Entity Code Reporting;

FAR 52.204-18, Commercial and Government Entity Code Reporting:

FAR 52.204-19, Incorporation by Reference of Representations and Certifications;

FAR 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment;

FAR 52.222-3, Convict Labor;

FAR 52.223-5, Pollution Prevention and Right Know Information;

FAR 52.232-39, Unenforceability of Unauthorized Obligations;

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors;

FAR 52.233-1, Disputes;

FAR 52.237-1, Site Visit;

FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation;

FAR 52.243-1, Changes - Fixed-Price;

FAR 52.252-1, Solicitation Provisions Incorporated By Reference;

FAR 52.252-2,

Clauses Incorporated By Reference;

FAR 52.252-3, Alterations in Solicitation;

FAR 52.252-5, Authorized Deviations in Provisions;

FAR 52.252-6, Authorized Deviations in Clauses;

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials, DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights;

DFARS 252.203-7005, Representation Relating to Compensation of Former DOD Officials;

DFARS 252.204-7003, Control of Government Work Product;

DFARS 252.204-7004 (Alternate A), System for Award Management;

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls;

DFARS 252.204-7011, Alternative Line-Item Structure;

DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information;

DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors;

DFARS 252.211-7003, Item Unique Identification and Valuation;

DFARS 252.211-7008, Use of Government-Assigned Serial Numbers;

DFARS 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials;

DFARS 252.223-7008, Prohibition of Hexavalent Chromium;

DFARS 252.225-7036, Buy American--Free Trade Agreements--Balance of Payments;

DFARS 252.225-7048, Export-Controlled Items;

DFARS 252.232-7003, Electronic Submission of Payment Requests;

DFARS 252.232-7006, Wide Area Workflow Payment Instructions;

DFARS 252.232-7010, Levies on Contract Payments;

DFARS 252.243-7001, Pricing of Contract Modifications;

DFARS 252.244-7000, Subcontracts for Commercial Items;

DFARS 252.247-7023, Transportation of Supplies by Sea

The full text versions of referenced clauses and provisions is accessible through https://www.acquisition.gov/far/.

https://www.acquisition.gov/far/