Questions and Answers W912LR24Q0066 dated 5 Aug 2024_Change2.pdf
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- Attached to
- Groceries for 634th (17 Aug 2024)
- Solicitation number
- W912LR24Q0066
- Issued by
-
Department of the Army National Guard
About this file
This document contains questions and answers incorporated into amendments to solicitation W912LR24Q0066 for the procurement of groceries by the Puerto Rico Army National Guard.
The key details are:
- Responses to questions regarding the use of digital or wet-ink signatures, delivery date, highlighted items in the Excel quotation table, and quoting equivalent products.
- This is a solicitation for groceries in support of the 634th Annual Training, with a delivery date of August 17, 2024.
- The procurement is a 100% small business set-aside under Simplified Acquisition Procedures, with the Product Service Code 8940 and NAICS code 311999.
- Interested vendors must submit quotes by August 5, 2024 via email, and all offers must be valid for 30 days from the solicitation closing.
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Text version
Responses to Questions incorporated in Amendment 03 to solicitation W912LR24Q0066 dated 2 Aug 2024
[CHANGE 1]
Purpose: To provide responses to Requests for Information. Questions were received in Spanish and have been translated for this amendment. Original questions in Spanish are in parenthesis.
Q#1: The signature for the documents, can it be digital or does it has to be wet-ink? (“La firma en los documentos puede ser digital o tiene que ser en manuscrito? (sic)”)
Response: Reference Solicitation document page 1 specifies that are to be submitted digitally via email to the
POCs listed in the solicitation. The document shall be a PDF and can either be a digitally applied signature or a scanned document with a wet-ink signature applied.
Q#2: The delivery date, ¿when is it going to be? In the documents under general information it says 17 Aug at
10:00am but the document of the products state 19 August please clarify. (“2- La fecha de entrega ¿cuando va a ser?
En los papeles de informacion general dice 17 de agosto de 2024 a las 10am y los papeles de los productos dice
19 de agosto de 2024 favor de aclarme esta duda (sic)”)
Response: The delivery date shall be only one delivery on Aug 17 as specified in page 1 of the general information document/solicitation. The date specified in the quotation table, in tabs “Main Grocery”, “Produce”, “Bread”, and “Additional Items” reads 19 Aug 2024 and this is a clerical error.
Q#3: In the Excel form, there are products highlighted in yellow, what does this mean?
(En la forma de excel, hay unos productos pintados de amarillos, ¿que significa? (sic))
Response: The highlighted line items reflect changes from original quotation table to last updates. This were in response to questions generated for amendment 02 to correct units of measures. The quotation table last included
(Final_Groceries Corrected Table 17 August.xlsx) is the most updated as of this response an shall be used for submitting offers.
Q#4: (Hay productos que tienen cantidad en cero y otros con cantidades específicas, ¿que significa? (sic))
Response: Items with a quantity of “zero” shall not be quoted. These items are from a template, and requester usually fills the quantities needed. If the item has a unit quantity of zero, this line item shall be disregarded. Items with specific quantities shall be priced for those specified quantities.
Q#5: (Si el producto no es del tamaño solicitado, ¿se puede cotizar?, aunque lo puedo customizar. (sic))
Response: We understand that there might be equivalent items with certain variations (e.g., packaging, weight per item like an 8oz bottle vs a 16 oz bottle), however, offerors are encouraged to quote/submit offers as closely as allowable to the specified items
Offerors shall provide items equal or similar to specified and shall match the weight/amount requirements per unit of measure. Offerors can quote the item and make an annotation of the equivalent item in column D (also known as
“Remarks” column). These equivalent items shall be verified by the Government to ensure they meet the salient essential characteristics of the requested line item.
NEW QUESTIONS AND ANSWERS 5 AUG 2024:
Responses to Questions incorporated in Amendment 04 to solicitation W912LR24Q0066 dated 5 Aug 2024
[CHANGE 3]
Q#6: What is the difference between Unit Price and Extended Price?
Response: Unit Price is the cost per item. Given for example a can of fruit is $3.00 unit price for a quantity of 50 each cans of fruit. Extended price is the cost of the line item with quantities applied. For example, a can of fruit is
$3.00, and quantity requested is 50 each, the extended price would be Unit Price x Quantity = Extended Price, or in this case $3.00 x 50 each $150.00. Another name for extended price column can be “subtotal” for that specific line.
Q#7: Is the proposal for a ready-to-eat meal or can we deliver an uncooked meal (package)?
Response: This solicitation is for groceries; this is not a catering meal request. The offerors shall provide the list of grocery items requested.
File details come from the government source that posted it. Updated .