Questions and Answers W912LR24Q0066 dated 2 Aug 2024_Change1.pdf
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- Attached to
- Groceries for 634th (17 Aug 2024)
- Solicitation number
- W912LR24Q0066
- Issued by
-
Department of the Army National Guard
About this file
This document is a set of Questions and Answers related to Solicitation W912LR24Q0066 for the procurement of groceries for the 634th Annual Training event of the Puerto Rico Army National Guard. The solicitation is a combined synopsis/solicitation for commercial items, set aside for small businesses. The delivery will take place at Camp Santiago Joint Training Center in Salinas, PR on August 17, 2024. The solicitation provides responses to several questions, including clarification on digital vs. wet-ink signatures, delivery date discrepancies, and instructions for quoting alternate products. The solicitation also includes instructions for submitting quotes by the August 5, 2024 deadline and that late quotes or price changes will not be accepted. The award will be a Firm Fixed Price contract under Simplified Acquisition Procedures.
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Text version
Responses to Questions incorporated in Amendment 03 to solicitation W912LR24Q0066 dated 2 Aug 2024
[CHANGE 1]
Purpose: To provide responses to Requests for Information. Questions were received in Spanish and have been translated for this amendment. Original questions in Spanish are in parenthesis.
Q#1: The signature for the documents, can it be digital or does it has to be wet-ink? (“La firma en los documentos puede ser digital o tiene que ser en manuscrito? (sic)”)
Response: Reference Solicitation document page 1 specifies that are to be submitted digitally via email to the
POCs listed in the solicitation. The document shall be a PDF and can either be a digitally applied signature or a scanned document with a wet-ink signature applied.
Q#2: The delivery date, ¿when is it going to be? In the documents under general information it says 17 Aug at
10:00am but the document of the products state 19 August please clarify. (“2- La fecha de entrega ¿cuando va a ser?
En los papeles de informacion general dice 17 de agosto de 2024 a las 10am y los papeles de los productos dice
19 de agosto de 2024 favor de aclarme esta duda (sic)”)
Response: The delivery date shall be only one delivery on Aug 17 as specified in page 1 of the general information document/solicitation. The date specified in the quotation table, in tabs “Main Grocery”, “Produce”, “Bread”, and “Additional Items” reads 19 Aug 2024 and this is a clerical error.
NEW QUESTIONS AND ANSWERS:
Q#3: In the Excel form, there are products highlighted in yellow, what does this mean?
(En la forma de excel, hay unos productos pintados de amarillos, ¿que significa? (sic))
Response: The highlighted line items reflect changes from original quotation table to last updates. This were in response to questions generated for amendment 02 to correct units of measures. The quotation table last included
(Final_Groceries Corrected Table 17 August.xlsx) is the most updated as of this response an shall be used for submitting offers.
Q#4: (Hay productos que tienen cantidad en cero y otros con cantidades específicas, ¿que significa? (sic))
Response: Items with a quantity of “zero” shall not be quoted. These items are from a template, and requester usually fills the quantities needed. If the item has a unit quantity of zero, this line item shall be disregarded. Items with specific quantities shall be priced for those specified quantities.
Q#5: (Si el producto no es del tamaño solicitado, ¿se puede cotizar?, aunque lo puedo customizar. (sic))
Response: We understand that there might be equivalent items with certain variations (e.g., packaging, weight per item like an 8oz bottle vs a 16 oz bottle), however, offerors are encouraged to quote/submit offers as closely as allowable to the specified items
Offerors shall provide items equal or similar to specified and shall match the weight/amount requirements per unit of measure. Offerors can quote the item and make an annotation of the equivalent item in column D (also known as
“Remarks” column). These equivalent items shall be verified by the Government to ensure they meet the salient essential characteristics of the requested line item.
File details come from the government source that posted it. Updated .