20200909 SITE VISIT PREPROPOSAL CONFERENCE MEETING MINUTES W912L920B0007.docx

NATIONAL GUARD BUREAU

U.S PROPERTY AND FISCAL OFFICE FOR INDIANA

2002 South Holt Road Indianapolis, Indiana 46241-4839

USPFO-IN-P&C-CAJMTC

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912L9-20-B-0007, INARNG RESTORATION AND RENOVATION OF BUILDING 6 PHASE 4 AT CAMP ATTERBURY

USPFO-IN-P&C-CAJMTC 9 September 2020

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912L9-20-B-0007, INARNG RESTORATION AND RENOVATION OF BUILDING 6 PHASE 4 AT CAMP ATTERBURY

20200909/1:00 PM/1HR & 45MINS

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:

Name Position

a. Sheri Herrin CS-Contract Specialist-USPFO-P&C

b. Thomas Fleming CS-Contract Specialist-USPFO-P&C

c. SSG Russell Christian Project Manager-USPFO-P&C

d. CPT Gary Huffman COR-DPW

e. Jeff Kernodle COR-TECH-DPW

f. Toby Winiger AE-DLZ

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract Specialists Briefed the Agenda, Powerpoint Slides and provided the Sign in roster to the attendees of the Pre-proposal Conference.

b. The Contract Specialists explained be sure to refresh and monitor the BETA/SAM website for changes/updates to the Solicitation instead of relying on automatic emails generated by the website that can be flawed. They also explained by providing the zip code 46124 is an easy way to locate the solicitation documents for Camp Atterbury on this website.

c. The COR-TECH discussed clarification that the drawings cover previous phases so the contractors should only focus on the current phase 4 annotated portions of the drawings of the 2 floors of the west wing of BLDG 6.

d. The COR-TECH explained that we do have a Quality Recycle Program Located on Camp Atterbury that will be utilized by the contract awarded company.

e. The COR-TECH explained the BLDG will contain occupants throughout the duration of the period of performance and will require coordination in progress planning with the COR for furniture removal by the government and possible temporary beneficial occupancy by the government.

f. The AE representative breifly summarized the project as renovations of restrooms, floors, hallways, finishes, and doors. He explained we would be visiting finished and unfinished areas (rooms, hallways, bathrooms, stairwells, etc…) of BLDG 6 to provide contractors with a before and after view for there situational awareness.

3. We walked with the attendees to the project site: BLDG 6

4. Questions:

· Are water softeners part of the Phase 4 project?

TBD.

· Are there 2 Mechanical Rooms part of the Phase 4 project?

TBD.

· Are there 2 Stair wells part of the Phase 4 project?

TBD.

· Is a Cost itemized list of work and materials required upon bid delivery for this project?

Only the 2 amounts are required even if 0 dollars is the amount are required upon bid delivery described in section 00010 of the solicitation item number 0001 with total cost price amount and item number 0002 Contractor Manpower Reporting amount. The Cost itemized list will be discussed and required post award for the preconstruction conference.

5. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

6. The pre-proposal conference and site visit concluded at 2:45 pm.

APPROVED ///////original signed\\\\\\\ Attachments

PowerPoint Slides image1.jpeg