Questions and Answers for Solicitation 10 june 2026.docx

Questions and Answers Solicitation W912L8-26-B-A001 VBSA EXCAVATION & GRAVEL WORK 10 June 2026

1. What type of gravel is needed for installation for the pads and if different gravel is required for the walkway?

ANSWER: Pads: 57 Limestone, Walkway Crusher Run

2. The pads that have vegetation, are you needing that removed before installing the gravel? If so, is there a place onsite to haul and dump it or does it need to be removed from the property completely?

ANSWER: Vegetation Removal is not required

3. What's the thickness (depth) of gravel installed expected for the pads and walkway?

ANSWER: a. 2-3 INCHES after compaction

4. What is the Total Lenior Feet of Walkway and the width of the walkway?

ANSWER: 300FT, 6FT wide

5. In Pad 5 it is noted "Requires movement of riprap". Are you needing this removed from the property completely or to another location onsite?

ANSWER: Another Location onsite (Pad 7 on Map)

6. What should be entered for code and facility code on the bid form(Item 14 ANSWER: Please put your cage code in for CODE, you may leave the facility code blank

7. SAM.gov Site Visit Documents / Q&A Access The site visit roster and site visit Q&A / meeting minutes appear to be restricted on SAM.gov and are not accessible to us. Can the Government please remove the restrictions on these documents or otherwise provide them to all offerors?

ANSWER: Restriction has been removed.

8. Electronic Bid Submission Method The solicitation states that electronic submission of bids will be accepted and faxed bids are not authorized. Please confirm the exact email address or electronic submission method to be used for bid submission.

ANSWER: Electronic bids will be accepted. Please send to Kimberly.s.rowan.civ@army.mil in sufficient time.

9. Public Bid Opening / Electronic Bids For bidders submitting electronically, please confirm how electronic bids will be handled for the public bid opening and whether bidders may attend the bid opening remotely.

ANSWER: No, there will be no remote attendance, bid opening attendance will be in-person only

10. Wage Determination Discrepancy on SF1442 The SF1442 project description appears to reference a different wage determination number than the notes/attachments. Please confirm the controlling wage determination and whether this will be corrected by amendment.

Wage Determination WV20260102 Modification 1 dtd 05/18/2026

11. Is the Bid Bond and Power of Attorney required?

ANSWER: YES, A Power of Attorney is required. This is for bond company

12. Government-Provided Staking / Limits of Work The SOW and work map identify approximate acreage and colored areas on satellite imagery. Will the Government stake or flag the exact work limits for Pads 1, 2, 3, 5, 6, 7, and the pedestrian walkway prior to the start of work?

ANSWER: No, except for the path, the boundaries are defined by the pads themselves.

13. Basis of Measurement for Pad Areas Are bidders to base pricing strictly on the approximate acreage listed in the SOW, or on the colored limits shown on the map? If actual field limits differ from the approximate quantities, how will quantity changes be handled?

ANSWER: Acreage based on maps.

If the field conditions vary significantly from the bid documents, you may request a Change Order for a "Material Change in Scope. Please note in accordance with the Statement of Work, under section 4 PERFORMANCE: a. Submission of a bid by a Contractor shall be accepted as prima-facie evidence that has examined the specifications and has satisfied himself as to the nature and location of the work and all other matters which can in any way effect the work or cost thereof under this contract. Any failure of the Contractor to acquaint himself with all available information, including a physical survey of the site of the proposed work, will not relieve him from successfully performing all the work required for a complete finished job.

b. The above brief outline of principal features of the work in no way limits the responsibility of the Contractor to perform all work and furnish all plant, labor, and materials required by the specifications and plans referred to herein.

14. Pad 1 Scope Please confirm that Pad 1 requires light grading only and does not require compaction unless otherwise directed.

ANSWER: Pad 1 only requires light grading.

15. Pad 2 Compaction Limits Please confirm whether the entire approximate 1.5 acres of Pad 2 requires compaction, or only the approximately 0.3-acre bare section receiving new gravel.

ANSWER: All of pad 2 will require compaction. Once the new gravel is applied the entire pad will require compaction.

16. Pad 2 New Gravel Thickness The SOW states the new gravel area on Pad 2 must be 2 inches deep after compaction. Please confirm that this is the final compacted thickness required and that no additional base preparation or geotextile is required.

ANSWER: That is the final compacted thickness of the gravel. No base prep, no geotextile

17. Pad 2 Material Type Please confirm that the new gravel for Pad 2 is to be #57 limestone, as stated in the SOW for gravel unless otherwise specified.

ANSWER: #57 limestone is type required for pad 2.

18. Pad 3 Scope Please confirm that Pad 3 requires compaction only, with no new aggregate required unless directed by the Government.

ANSWER: Pad 3 requires compaction only. Confirming what is stated in accordance with (IAW) the statement of work (SOW).

19. Pad 5 Scope Please confirm that Pad 5 requires grading and compaction of the approximate 0.6-acre gravel area, plus relocation of existing riprap from Pad 5 to Pad 7.

ANSWER: Confirmed, IAW SOW

20. Riprap Quantity Discrepancy The SOW references both 30 tons and approximately 35 tons of existing 6-inch riprap to be moved. Please confirm the quantity bidders should use for pricing.

ANSWER: Approximately 35 tons

21. Riprap Placement Requirements on Pad 7 Please clarify how the riprap is to be placed at the easternmost section of Pad 7. Should it be placed in a stockpile, spread evenly, shaped to a specific thickness, or placed within field-marked limits?

ANSWER: Stockpiled for future use. Technical representative will show specific location to contractor.

22. Riprap Condition / Screening Is the existing riprap to be moved as-is, including any fines or mixed material currently within the pile, or is the contractor expected to screen, separate, or clean the riprap prior to relocation?

ANSWER: Riprap is to be moved as is.

23. Pad 6 Scope Please confirm that Pad 6 requires grading and compaction of the entire approximate 0.4-acre gold inner area shown on the map.

ANSWER: Confirmed, grading and compaction of entire pad 6, approximate 0.4 acre.

24. Pedestrian Walkway Thickness The SOW states the pedestrian walkway is approximately 100 yards long by 6 feet wide and is to be constructed of compacted crusher-run limestone. Please confirm the required compacted thickness of the walkway.

ANSWER: Walkway gravel will be 2 inches thick AFTER compaction.

25. Pedestrian Walkway Route Will the Government stake the exact walkway alignment connecting Pads 2, 3, and 4, or should the contractor field-fit the walkway generally as shown on the map?

ANSWER: The Technical Representative will show the specific route for the path. For bidding purposes, the contractors should use the above specs and use the map provided. The path will basically be as depicted.

26. Pedestrian Walkway Subgrade Preparation Please confirm whether the walkway requires only grading/leveling and placement of crusher-run limestone, or whether excavation, subgrade compaction, geotextile, edging, drainage shaping, or other preparation is required.

ANSWER: Walkway will require grading/leveling, subgrade compaction, and compaction of crusher-run limestone.

27. Crusher Run Specification Please provide the required gradation/specification for the crusher-run limestone walkway material. For example, should bidders use a WVDOH-approved crusher run, VDOT 21A equivalent, CR-6 equivalent, or another specific gradation?

ANSWER: No specific gradation. Crusher-run Limestone

28. Compaction Standard Please provide the required compaction standard for Pads 2, 3, 5, 6, and the pedestrian walkway. Is acceptance based on visual proof-roll/field observation, or is a specific density/proctor requirement required?

ANSWER: Compaction standard will be field observation.

29. Compaction Testing Responsibility If density testing or proof-roll observation is required, please confirm whether testing/inspection will be performed by the Government or if the contractor must include third-party testing in its bid.

ANSWER: Government will visually inspect compaction.

30. Moisture Conditioning Should bidders include water for moisture conditioning during compaction, or will compaction be accepted based on existing field moisture conditions?

ANSWER: There is not requirement for moisture conditioning to complete this project

31. Water Source / Dust Control Is a water source available onsite for dust control or moisture conditioning, or should the contractor include a water truck and imported water in its bid?

ANSWER: There is not requirement for dust control or moisture conditioning to complete this project

32. Definition of “Light Grading” Please clarify the expected finished condition for “light grading.” Is the intent to remove ruts and minor ponding areas only, or are bidders expected to establish specific grades, crowns, slopes, or drainage patterns?

ANSWER: The intent is to remove ruts and minor ponding only.

33. Grade Tolerances / Drainage Criteria Are there required final grade tolerances, slope requirements, or drainage criteria for each pad and the walkway?

ANSWER: No

34. Existing Drainage Features / Culverts Are there any existing drainage features, culverts, swales, or utilities within or adjacent to the work areas that the contractor must protect?

ANSWER: Yes-location of such will be disclosed after award before NTP(Notice to Proceed)

35. Subsurface / Unsuitable Materials If soft, saturated, unstable, or unsuitable material is encountered during grading or compaction, will removal/replacement be handled by contract modification, or should bidders include an allowance for undercutting and replacement?

ANSWER: If actual field conditions differ materially from the bid documents or the conditions reasonably anticipated, the contractor may request a Change Order under the Differing Site Conditions clause. Any request will be evaluated for entitlement and quantum in accordance with the contract and applicable regulations.

36. Additional Aggregate for Low Areas If ruts or low areas require more stone than the stated Pad 2 and walkway quantities, should bidders include additional aggregate, or will additional aggregate be handled by change order?

ANSWER: Additional aggregate should not be required. If actual field conditions differ materially from the bid documents or the conditions reasonably anticipated, the contractor may request a Change Order under the Differing Site Conditions Clause. Any request will be evaluated for entitlement and quantum in accordance with the contract and applicable regulation.

37. Vegetation and Organic Material Some areas shown on the map appear to include vegetation or partially overgrown gravel. Is clearing/grubbing, stripping vegetation, or removal of organic material required within the colored work limits?

ANSWER: No

38. Debris and Excess Material Disposal Please clarify whether excess aggregate, soil, vegetation, or debris generated during grading may be placed in a Government-designated onsite location, or whether all such material must be hauled offsite and disposed of at the contractor’s expense.

ANSWER: There will be locations provided by the government on site for all above mentioned material.

39. Erosion and Sediment Controls Are any erosion and sediment controls required for this work, such as silt fence, check dams, inlet protection, stabilized construction entrance, or similar measures?

ANSWER: No

40. Stormwater / Land Disturbance Permitting Does the Government anticipate that any land disturbance, stormwater, or erosion and sediment control permit is required for this project? If so, will the Government provide the permit, or is the contractor responsible for obtaining it?

ANSWER: Not anticipated for this scope of work.

41. Material Tickets / Certifications Will the contractor be required to submit aggregate tickets, quarry certifications, gradation certifications, Buy American certifications, or other material documentation for the #57 limestone, crusher run limestone, and any imported aggregate?

ANSWER: No

42. Access Route for Trucks and Equipment Please confirm the approved access route from Gate G4 to the work areas, including any restricted roads, one-way traffic areas, steep grades, bridge/culvert load restrictions, or areas where trucks/equipment are prohibited.

ANSWER: No restricted roads on site. No one-way traffic. No bridge/culvert restrictions. No truck /equipment prohibited areas within the area defined in SOW. Only one section of steep grade on the road. Less than ¼ mile, near pad 6.

43. Truck Size Restrictions Are there any limitations on dump truck size, trailer size, lowboy access, or delivery truck access within Base Camp Victory or along the roads leading to the pads?

ANSWER: No restrictions, a type of all above mentioned vehicles or trailers have operated at the site in the past.

44. Traffic Control / Flagging Is the contractor required to provide flaggers, signage, or traffic control during hauling, equipment movement, or pad work?

ANSWER: Contractors are expected to adhere to all federal, state and local authorities in performance of this project.

The Contractor shall comply with the recommendations contained in Part 6 of the U. S. Department of Transportation, Federal Highway Administrations “Manual on Uniform Traffic Control Devices”, Revision 1, available at http://mutcd.fhwa.dot.gov/, to ensure proper warnings to motorists and adequate traffic control.

45. Laydown / Staging Area Will the Government designate a contractor laydown, parking, and equipment staging area? If so, please identify the location.

ANSWER: No, the pads provide ample parking areas.

46. Onsite Fueling / Maintenance Are onsite fueling and routine equipment maintenance permitted? If so, are there specific secondary containment, spill kit, or environmental requirements?

ANSWER: Yes, there is no additional requirement other than standard procedures.

47. Work Hours During Period of Performance The contract period includes Juneteenth on June 19. Please confirm whether work will be permitted on June 19, Saturdays, or extended hours if needed to maintain the required 10-day completion schedule.

ANSWER: YES

48. Notice Requirement for Off-Hour Work The solicitation references a five-working-day notice requirement for work outside normal hours. If award/NTP occurs close to June 15, will the Government allow expedited approval for weekend, holiday, or extended-hour work if needed?

ANSWER: Yes

49. Anticipated Award / Notice to Proceed Date Please provide the anticipated award and Notice to Proceed date so bidders can properly plan mobilization, aggregate procurement, and the 10-day completion requirement.

ANSWER: Anticipated award date 15 June 2026; Notice to Proceed will be issued as soon possible after award after verification of Bid Bond and Insurance.

50. Weather Delays If rain or wet conditions prevent proper grading or compaction, will weather-related delays be handled in accordance with the solicitation’s unusually severe weather provisions?

ANSWER: Yes

51. Final Acceptance Requirements Please clarify the final acceptance requirements. Will acceptance be based on visual inspection by the Government, material tickets, compaction testing, photographs, daily reports, or a combination of these items?

ANSWER: Acceptance will be based on a combination of stated items and Contract Inspection report. Documentation will be address at the Pre-Construction meeting.

52. Closeout Deliverables Please confirm any required closeout documents, including certified payrolls, aggregate tickets, material certifications, daily reports, photographs, release of claims, warranties, or other documentation.

ANSWER: Closeout documentation will be address at the Pre-Construction meeting.

53. Payment Bond / Performance Bond Requirements Please confirm the required post-award bonding/payment protection requirements and due date after award, including whether a payment bond is the only acceptable form of payment protection.

ANSWER: Payment Bonds is the only required payment protection needed for this project as it falls between 35K-100k. No bid or performance bond required.

54. Conflict Between SOW and General Requirements If there is a conflict between the SOW, map notes, solicitation general requirements, and any site visit statements, please confirm the order of precedence bidders should follow.

ANSWER: Precedence is based first on SOW, then map notes, then solicitation of general requirements, and lastly site visit statements.

55. Bid Qualifications / Assumptions Because this is a sealed bid / firm fixed price procurement, please confirm whether bidders may include clarifying assumptions with their bid, or whether all clarifications must be addressed only through the Government’s written RFI responses.

ANSWER: Bidders may not include clarifying assumptions with their bid. Because this is a sealed bid / firm‑fixed‑price procurement, all clarifications must have been submitted during the solicitation phase through the Government’s written RFI process.

All questions and clarifications were required to be submitted prior to the close of RFIs, and the Government’s written responses constitute the only official clarifications. Bids must fully conform to the IFB as issued and amended.

In accordance with RFO FAR Subpart 14.3, the Government will evaluate bids exactly as submitted, without interpretation of assumptions.

Award will be made to the responsible bidder whose bid conforms to the IFB and is most advantageous to the Government, considering only price.