Site_Visit_Minutes_Taxiway_B,H,_and_J.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

15 May 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W912JB-19-B-5000, Project No. VGLZ 162040

- Selfridge ANGB, MI – Taxiway Bravo, Hotel, and Juliet Asphalt & Taxiway Light Replacement.

1. Site visit held this date at the Contracting Division conference room commencing at: 9:30am ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Bradley Moehlig, TSgt (Contracting) and Will Payne (COR) with the 127th MSG introduced themselves along with other members of Civil Engineer.

A. PROJECT DESCRIPTION:

Set Aside: 100% Set Aside to 8(a) concerns within the Detroit, MI SBA District. (Michigan)

-This is a Competitive 8(a) Set-Aside.

NAICS Code: 237310 – Highway, Street, and Bridge Construction.

3. The project’s scope of work consists of repairing Taxiway Bravo, Hotel, and Juliet:

Asphalt Pavement and replacing Taxiway Lights.

4. Bids are due NLT 31 MAY 2019 at 1:00PM ET. A public bid opening will take place. Bids are to be deposited in the bid repository by the due date.

a. Facsimile transmission of bid is NOT authorized. Electronic submission of bids will NOT be accepted.

b. A Complete Bid Package must contain the following:

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00010 Line Items- all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the bid on the due date.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the bid. The bid bond is due on the date as stated on the SF1442 block 13.

The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the Offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged.

(g) Mark the front of the envelope with the following: “BID No. W912JB-19-B-5000 Taxiway B, H, and J”, and the Name and Address of Bidder. See Block 13A of SF 1442 for required number of copies.

(h) A formatted disk (CD) containing your bid submission. The formatted disk bid documents will not be accessed by the government until after public bid opening has occurred. Files on the formatted disk are for electronic records keeping only. (no .ZIP files)

c. Magnitude of project is between $1,000,000.00 and $5,000,000.00

d. After the notice to proceed is issued the project has a performance time of 120 calendar days for project completion. (Be sure to review SOW)

e. A Brand Name Justification has been issued for the Taxiway Lights. (See FBO.gov)

f. A Site Visit was held immediately after this pre-proposal conference at the construction site.

g. When amendments are issued they will be posted to the FBO website.

h. Payment Bond/ Performance Bond will be required for this project. (Bid Bond, Performance Bond, Payment Bond.)

i. Liquidated damages are set at: $535.02 per Calendar Day plus a onetime fee of $153.00

j. Warranty of Construction clause is incorporated and applies to this project.

k. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently MI190001 03/08/2019 MI1.

l. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

m. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to FBO, as soon as possible, and if applicable to all.

n. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

o. This requirement is funded.

5. The project description was stated in the FBO announcement package W912JB-19-B-5000.

6. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

7. It is extremely important to submit all requirements within quote.

8. The site visit concluded at on Wednesday 15 May 2019 @ 1140 ET.

BRADLEY M. MOEHLIG

Contract Specialist, 127th MSC