Site_Visit_Minutes_128_door.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

17 JULY 2018

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-18-R-5010, Project No. VGLZ 172013:

INSTALL SECURITY- DOOR BLDG 128.

1. Site visit held this date at the Contracting Division conference room commencing at: 1:00pm in conjunction with subject Request for Proposal. For list of attendees see sign in sheet.

2. Mariah Vargas introduced herself and Verene Goulette from the government’s team for the project. Steven Stocking was introduced as the Contracting Officer

A. PROJECT DESCRIPTION:

B. The Contractor shall provide and construct controlled access doors to infill the two openings located between Building 124 and Building 127.

3. Bids are due NLT 26 July 2018 at 2:00PM local time. Offerors are to hand carry bids to 127 MSC Lobby/Conference Room and deposit bids in a bid depository. Offerors are advised that this project is not currently funded and that offers must be good for 60 days.

a. Magnitude of project is less than $25,000.00

b. After the notice to proceed is issued the project has a performance time of 30 calendar days for project completion.

c. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted to the FBO website.

e. Payment Bond is required if project is above $35,000.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA Mod 1 dated 4 May 2018.

i. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently not funded.

4. The project description was stated in the FBO announcement package Install Security Door- BLDG 128 project announcement notice sent out with the Notice of Solicitation Form on 7 June 2018.

5. It is extremely important to submit all requirements with quote, including but not limited to schedules. Requirements are found under clause section 1000 titled “Special Instructions”

6. Any project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

7. The site visit concluded at 1:30pm on Tuesday 17 July 2018.

Mariah Vargas Contract Specialist