Site_Visit_Minutes_H35_Install_Epoxy_Floors.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

26 July 2016

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-16-B-4007, Project No. VGLZ 162041:

VGLZ 162041 HANGAR 35 INSTALL EPOXY FLOORING.

1. Site visit held this date at the Contracting Division conference room commencing at: 1:00 PM in conjunction with subject Request for Proposal. For list of attendees see sign in sheet.

2. Contract Specialist David Brown introduced himself and Hugh Black and A1C Johnson from the government’s team for the project. Steven Stocking was introduced as the Contracting Officer.

A. PROJECT DESCRIPTION: Provide and install a high performance medium non slip epoxy floor coating. The epoxy floor system shall be installed in accordance with manufacturer’s instructions or recommendations.

B. The contractor is responsible for all floor preparation and repairs prior to the installation.

C. The color for the floor is gray with a medium grit. contractor reinstall lines around eyewash and equipment.

D. The bldg. personal will move all the equipment out of the room.

3. Proposals are due NLT 16 August 2016 at 2:00PM local time. Offerors can hand carry bids to 127

MSC Lobby and deposit bids in a bid depository. Offerors are advised that this project is currently funded and that offers must be good for 60 days.

a. Magnitude of project is less than $25,000.00

b. After the notice to proceed is issued the project has a performance time of 30 calendar days for project completion.

c. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted on FBO.

e. Payment Bond will not be required for this project based on Independent Government

Estimate. A Bid Bond is not required.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA Mod 04 dated 24 June 2016.

i. Safety measures are always a part of Government contracts and the Army Corp of

Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently funded.

4. The project description was stated in the FBO IFB Synopsis Hangar 1427 Install Flooring notice sent out with the Notice of Solicitation Form on 14 June 2016.

5. Any questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum. One change was discussed with the addition of the Hangar 35

Paint Booth.

6. The site visit concluded at 3:00pm on Wednesday 20 July 2016.

7/26/2016

X David Brown

David Brown

Contract Specialist

Signed by: BROWN.DAVID.ALLAN.1096981950