Site_Visit_Minutes_1427_Install_Heaters.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

11 May 2016

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-16-B-4000, Project No. VGLZ 162008:

VGLZ 162008 HANGAR 1427 INSTALL HEATERS.

1. Site visit held this date at the Contracting Division conference room commencing at: 2:00 PM in conjunction with subject Request for Proposal. For list of attendees see attached attendance sheet.

2. Contract Specialist David Brown introduced himself and Daniel Frick, the project manager for the project. Steven Stocking was introduced as the Contracting Officer, as well as Darren Burton and Will Payne who will be the government’s inspectors for the project.

3. PROJECT DESCRIPTION: The contractor shall provide and install heaters and furnaces in

Bldg. 1427. For the heaters this is to include but not limited to combustion air intakes, vents, hanging materials, and thermostats. For the furnaces this is to include minor ductwork modification, air conditioning unit, and connection to existing gas and electrical. Contractor is responsible for all remaining work effort in order to provide an acceptable final product that meets the requirements of this Statement of Work (SOW) and drawings. All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws, regulations, codes, and ANG policies and regulations.

4. Proposals are due NLT 27 May 2016 at 9:00AM local time. Offerors can hand carry bids to 127

MSC Lobby and deposit bids in a bid depository. Offerors are advised that this project is currently funded and that offers must be good for 60 days.

a. Magnitude of project is between $100,000.00 and $250,000.00

b. After the notice to proceed is issued the project has a performance time of 60 calendar days for project completion.

c. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted on FBO.

e. Payment Bond will be required for this project based on Independent Government

Estimate. A Bid Bond is not required.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA Mod 03 dated 26 February 2016.

i. Safety measures are always a part of Government contracts and the Army Corp of

Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently funded.

5. The project description was stated in the FBO IFB Synopsis Hangar 1427 Heaters notice sent out with the Notice of Solicitation Form on 29 April 2016.

6. Any questions were referred to the RFI submittal process.

7. The site visit concluded at 3:10pm on Tuesday 10 May 2016.

5/11/2016

X David Brown

David Brown

Contract Specialist

Signed by: BROWN.DAVID.ALLAN.1096981950