A.02_19-0001_JA_189008_Redacted.pdf

Control No. 19-0001

Justification and Approval for Other than Full and Open Competition Justification

1. Contracting Activity:

U.S.P.F.O for Hawaii (W912J6) 91-1179 Enterprise Ave Kapolei, HI 96707-2150

2. Description of Action: A new competitive firm fixed price construction contract which includes “Brand name only” components listed below, which will be awarded using MILCON ANG funding.

3. Description of Supplies/Services: Construct Addition to Composite Repair B408 (Project No.KNMD189008) in support of the Hawaii Air National Guard (HIANG) at Joint Base Pearl Harbor Hickam (JBPHH), HI that includes the “Brand Name” component below:

a. Trane Tracer Summit V16 Building Controls. These are the mechanical building controls required to integrate with the current system utilized by existing and functioning Composite Repair Facility B3408, Joint Base Pearl Harbor Hickam, HI. The use of a single mechanical control system allows for the additional third bay to be fully integrated into the existing facility and allows the existing mechanical controls for the building to function for the additional third bay that will be constructed with this project. This integration also results in reduced maintenance and training costs for the HIANG over the lifecycle of the building. The current government estimated direct material cost of the brand name component listed is

4. Authority Cited: The statutory authority permitting Other than Full and Open Competition is 10 U.S.C. 2304(c)(1) as implemented by FAR 6.203-1, Only one responsible source and no other supplies or services will satisfy agency requirements – it is likely that award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

5. Reason for Authority Cited: HQ Air Force Civil Engineer Center (AFCEC) hangar Fire Protection Engineer has national standards for installation of High Expansion Foam (HEF) systems for all new or renovated hangars. The requirement is in response to mitigating the risk of repeated false alarms and inadvertent discharges of the system. This HIANG requirement will reduce the risk of accidental aircraft damage, unnecessary cleanup and lost mission or aircraft down time and allow for systematic management of these systems in Building 3408 and all other hangars for the HIANG.

Maintenance and repair training for these systems is brand name specific, and it is necessary to integrate the addition to Building 3408 and facilitate the seamless communication between the HIANG facilities and the Joint Base Pearl Harbor Hickam base host facilities as well as allow for spare parts compatibility and reduce storage and efficient training requirements. With multiple brand names, the end user of the facility would need to be trained on how to utilize, maintain, and repair all the different systems. The costs over the lifecycle of the facility would also be increased for service and annual maintenance.

The Base Civil Engineer spare parts inventory will remain manageable will all systems of the same brand name. Also for every brand name specified, a different software system is required; resulting in additional costs to the government for the purchase and maintenance of each system. By using the aforementioned systems listed in this document, communication and compatibility issues will be alleviated and result in a fully integrated and functioning base wide system.

Having the same brand name on all required systems would be the most cost effective solution for the government.

6. Efforts to Obtain Competition: The solicitation being issued will be a total small business set aside competitive Request for Proposal. The brand name components represent a small portion ( %) of the overall construction project that is being competed.

7. Actions to Increase Competition: The solicitation being issued will be a total small business set aside competitive Request for Proposal. The brand name components represent a small portion %) of the overall construction project that is being competed.

8. Market Research: The following market research techniques (FAR Part 10) were conducted within the previous 12 months:

a. Contacted knowledgeable individuals in the Government, including the HIANG

Base Civil Engineer and Deputy Base Civil Engineer, and industry regarding the market capabilities to meet the requirements.

b. Querying the Government wide database of contracts and other procurement instruments intended for use by multiple agencies that provide information relevant to agency acquisitions. Search of www.fbo.gov indicated within the last 12 months that other agencies, such as Department of the Navy Naval Facilities Engineering Command NAVFAV Northwest, Department of Homeland Security United States Coast Guard USCG Civil Engineering Unit Cleveland, and Department of Army National Guard Bureau 106 MSG/MSC New York ANG have also posted similar justifications for brand name requirements for their applicable construction contracts.

There are no know alternative systems that are fully compatible with the systems based on lessons learned from previous similar construction projects and expert judgement by subject matter experts and the experience of the HIANG and Air Force.

9. Interested Sources: To date, no other sources have written to express an interest.

There are no known alternative systems that are fully compatible with the aforementioned systems based upon lessons learned and expert judgement by the subject matter experts and experience of the Hawaii Air National Guard, National Guard Bureau, and Air Force.

The notice of intent to sole source will be posted to www.fbo.gov within the next thirty calendar days as part of the construction pre-solicitation notice.

10. Other Facts: The selection of these systems has been used on all previous construction contracts accomplished at JBPHH for the HIANG. Consistency of the systems is required to:

a. Ensure facility security on the installation

b. Ensure seamless integration and communication of HIANG facility to

JBPHH host systems

c. Reduce maintenance costs over the lifecycle of the facility

d. Reduce training costs and requirements for end users

e. Reduce response time in emergency situations

f. Reduce spare parts stock costs for HIANG

This justification will be posted with the solicitation of the construction project.

11. Technical Certification:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Telephone: 808-448-8241 Title:

Signature: Date Reviewed:

12. Requirements Certification:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Telephone: 808-448-8241

Emilio A. Placencia, Jr.

Emilio A. Placencia, Jr.

154 CES/BCE

154 CES/BCE

23 May 2019

23 May 2019

PLACENCIA.EMILI

O.A.JR.1179647946

Digitally signed by

PLACENCIA.EMILIO.A.JR.11796

47946 Date: 2019.05.23 11:17:24 -10'00'

PLACENCIA.EMILI

O.A.JR.1179647946

Digitally signed by

PLACENCIA.EMILIO.A.JR.11796

47946 Date: 2019.05.23 11:17:38 -10'00'

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. The estimated cost of $ 1 for Trane Tracer Summit V16 Building Controls is determined based on comparison with competitive published price lists, and published catalog market prices (FAR 15.404-1(b)(2)(ii)(C)(iv))

Typed Name: Manuel Llanes Telephone: 808-844-6335 Title: Contracting Officer

LLANES.MANU

EL.1205329346

Digitally signed by

LLANES.MANUEL.1205329346

Date: 2019.06.03 09:50:36 -10'00'

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Manuel Llanes Telephone: 808-844-6335 Title: Contracting Officer

Approval

Based on the foregoing justification, I hereby approve the procurement of Trane Tracer Summit V16 Building Controls on other than full and open competition basis pursuant to the authority of 10 U.S.C.

2304(c)(1), FAR 6.302-1(a)(2)(iii)(A), subject to availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

Typed Name: Telephone:

LLANES.MANU

EL.1205329346

Digitally signed by

LLANES.MANUEL.1205329346

Date: 2019.06.03 09:52:18 -10'00'

LLANES.MANU

EL.1205329346

Digitally signed by

LLANES.MANUEL.1205329346

Date: 2019.07.10 15:44:02 -10'00'

Manuel LLanes

CoCo 586-239-5485