A.8.6_Am-0009__Solicitation_and_Div_01_(Basic_Contract).pdf

USACE-Japan District ATTN: Contracting Division Room 116, Bldg. 364 Camp Foster Chatan-Cho, Nakagami-Gun Okinawa 904-0100 Japan j2ctcth9 Highlight j2ctcth9 Highlight

W912HV-15-R-0027

00 21 00 - 1 (Am-0009)

SECTION 00 21 00 – INSTRUCTIONS

1. DELIVERY OF BIDS/OFFERS (MAR 2014).

a. Each bidder/offeror is solely responsible for ensuring that their bid/offer is received by the Government as specified in the solicitation. Please read the following statements to ensure timely submittal of your bid/offer:

(1) Closely coordinate the delivery of your bid/offer in sufficient time before the bid opening date/proposal due date.

(2) Bids/offers will not be accepted at the main gate of Government facilities.

(3) Valid picture identification is required for entry into Government facilities.

b. For Japanese visitors, Residential Registration Card, Passport, or Japanese Driver's License are considered valid picture Identification. Those individuals using a newly issued Japanese driver’s license with an Identity Code (IC) chip as a form of identification will be required to enter an 8 digit Personal Identification Number (PIN) into an IC Chip Reader. Individuals are granted 3 attempts to input their PIN and will be denied access if they are unable to input the correct PIN. To obtain or reset the PIN code, individuals should go to their local Japanese police driver’s licensing center for assistance.

c. For non-Japanese visitors, Passport or Alien Registration Card are considered valid picture identification.

d. The Government will not escort or provide any base access to any door-to-door service company.

e. For bids/offers addressed to Camp Foster.

(1) The Japan Post has access to Camp Foster.

(2) If you decide to hand-carry your bid/offer to Camp Foster, please allow sufficient time to have a Government personnel meet your representative(s) at the Camp Foster main gate, sign your representative(s) in, and be escorted to our office. We suggest arriving at the gate to Camp Foster at least 60 minutes before the closing time for bid/offer acceptance.

2. SOLICITATIONS FOR LOCAL SOURCES ONLY. This contract will be performed in its entirety in the country of Japan and is intended only for local sources. (See Federal Acquisition Regulation 5.202(a)(12) and Paragraph titled, ”Offeror Eligibility”.) (JED APR 2006) j2ctcth9 Highlight j2ctcth9 Highlight j2ctcth9 Highlight j2ctcth9 Highlight

I – GR – 1

TABLE OF CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

July 2015

SECTION TITLE

01 10 00.70 33 DESCRIPTION OF WORK (GENERAL)

01 10 26.70 33 CONTRACT ADMINISTRATION DATA

01 11 00.70 33 GENERAL CONTRACT REQUIREMENTS

01 32 01.00 10 PROJECT SCHEDULE

01 32 16.00 20 SMALL PROJECT CONSTRUCTION SCHEDULE

01 33 00.70 33 SUBMITTAL PROCEDURES

01 33 29 SUSTAINABLE REQUIREMENTS

01 35 26 GOVERNMENT SAFETY REQUIREMENTS

01 45 00.00 10 QUALITY CONTROL

01 45 00.10 10 USACE QUALITY CONTROL SYSTEM (QCS)

01 45 00.10 20 QUALITY CONTROL FOR MINOR CONSTRUCTION

01 57 20.00 10 ENVIRONMENTAL PROTECTION

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

(Am-0009) j2ctcth9 Highlight j2ctcth9 Highlight j2ctcth9 Highlight

01 10 00.70 33 - 1

SECTION 01 10 00.70 33

DESCRIPTION OF WORK (GENERAL)

January 2016

1.0. GENERAL DESCRIPTION. The work includes, but is not limited to, providing reproduction, labor, transportation, materials, equipment, and supervision necessary to accomplish various maintenance, repairs, alterations, construction, and demolition work to U.S. Government facilities in Okinawa Japan, by means of this Multiple Award Task Order Contract (MATOC). Task Orders shall be issued by the Contracting Officer as a Design- Bid-Build (D-B-B).

1.1. DESIGN-BID-BUILD (D-B-B) TASK ORDERS. The Task Orders issued under the Design-Bid-Build process will generally be issued with one of the following characteristics:

1.1.1 Task Order Request for Proposal (RFP) with a complete design package and specification. These task orders will be issued for the construction phase of the project.

1.1.2 Task Order RFP with a scope of work. This effort may or may not include a site visit. These task orders shall not be complex in scope or requirements and will be repair and/or maintenance in nature. The descriptive scope of work shall be able to be executed with simple work plans, concept sketches, and/or shop drawings. These task orders shall normally consist of basic construction processes and require minimal, if any, engineering design effort.

1.2. LOCATION. Work will be located at various U.S. Government facilities in Okinawa Japan. The area covered by this contract is shown in Section 00 73 00. The Contracting Officer will identify the exact location of each project on the Task Order.

1.3. TERM OF CONTRACT. The contract term shall be for a base period of (twenty four (24) months), commencing on the date of award and (three (3) twelve-month option periods.) The Government has the option to extend the term of the contract under the option periods, in accordance with Section 00 70 00, contract clause 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT.

2.0. TASK ORDERS.

2.1. PROJECT SCOPE. The Contracting Officer will provide a project scope.

The project scope will include, but may not be limited to, the scope of work, required project duration, and the amount of liquidated damages that will be assessed (if any). The detail provided in the project scope will vary from a general statement of work with no drawings to a complete scope of work with design documents.

2.2. PROCESS.

2.2.1. Joint Scoping Review. For Task Order RFPs with a scope of work, a joint scoping review may be conducted within five (5) working days after receiving the proposed project scope. The Contractor shall inspect the job site with the Contracting Officer's Representative (COR) to thoroughly discuss all conditions and details of the work, including, but not limited

01 10 00.70 33 - 2 to, project scope, customer requirements, safety, material quantity and quality, methods of construction, phasing and the types of trades required.

Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the Contracting Officer or his authorized representative.

2.2.2. Contractor's Proposal Schedule. The Government will issue a request for proposal to the Contractor. The Contractor shall submit a proposal in accordance with the rates in the schedule in Section 00 10 00 and the Task Order RFP schedule. The Government will determine the schedule requirement of the task order, based upon the complexity, urgency, and level of detail necessary for the success of the task order.

2.2.3. Cost Proposal.

2.2.3.1. Considerations. The Contractor shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing his proposal. For less complex projects where engineering plans and specifications are not provided, the Contractor shall provide sketches, shop drawings, tailored guide specifications, supplier quotes, and catalog cuts to support his price proposal. The technical services necessary for preparation of the proposal shall be included in the Contractor’s overhead.

The Contractor shall also compile equipment catalog cut sheets with manufacturer’s specifications and manufacturer’s installation procedures, or execution specifications from the selected supplier. The Contractor shall then tie together the shop drawings, catalog cuts, detailed scope of work, sketches drawings, specifications, quotes, and labor estimates into a comprehensive proposal that defines the project. The Contractor shall also prepare his proposal in accordance with the paragraphs below.

2.2.3.2. Material Requirements. Except for those items specifically stated to be Government furnished, the Contractor shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer's original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

2.2.3.3. Material Disposal Requirements. Where materials are to be turned over to the Contractor for disposal, every effort should be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor's material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local or U.S. laws and regulations.

2.2.3.4. Evaluation Factors. Award of individual task orders shall be made as indicated in Section 00 73 00. When evaluation factors in addition to proposed price are used as the basis for award, the Contracting Officer may review the Contractor's proposal and may revise the project scope and/or negotiate with the Contractor. Upon resolution of issues in disagreement and arrival at a fair and reasonable fixed price to accomplish the work, the Contracting Officer will issue a Task Order (DD Form 1155) to the Contractor.

3.0. TASK ORDER SPECIFICS.

01 10 00.70 33 - 3

3.1. PAYMENT

3.1.1. FIXED PRICE TASK ORDERS: Payment for fixed priced contracts shall be made pursuant to contract clause 52.232-5, PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS. Partial payments are authorized based on agreement by the Contractor and the Government of the percentage of work completed.

3.2. YEN EQUIVALENCY AND CONVERSION RATES:

3.2.1. US Dollar’s Privilege. Clauses used in this contract may be stated in U.S. dollars or a Japanese yen equivalency. Where there is a conflict between U.S. dollars and the Japanese yen equivalency, the U.S. dollars shall prevail. Unless indicated otherwise, the Japanese yen equivalency will be calculated using the daily USFJ official fixing rate.

3.3 RESERVED

3.4. OFFICE OF THE CONTRACTOR. The Contractor shall maintain an office or place of business that is capable of conducting business with the Government during all regular working hours.

3.5. PROGRAM MANAGER. The Program Manager is responsible for the overall management of the contract. The Program Manager shall have a minimum of five

(5) years experience in the administration of construction contracts on construction projects similar in size and scope to task orders of this contract and shall have a thorough knowledge of the duties of key management personnel assigned to task orders issued under this contract.

3.6. PROJECT MANAGER. A Project Manager may be required during Construction, for some task orders issued to the contractor, as indicated in the task order request for proposal. The Project Manager shall have a minimum of two (2) years experience as a Project Manager on construction projects similar in size and scope to task orders of this contract. The Project Manager shall maintain oversight of task order proposals prepared by the contractor staff and be authorized to negotiate task order terms and sign contract documents on behalf of the contractor. The Project Manager shall have one of the following licenses or approved equivalent:

Architecture 1st Class Kenchikushi or 建築 一級建築士 1st Class Kenchiku Sekou Kanrigishi 一級建築施工管理技士

Structural Engineer 1st Class Kanchikushi or 構造 一級建築士 1st Class Kenchiku Sekou Kanrigishi 一級建築施工管理技士

Civil Engineer 1st Class Doboku Sekou Kanrigishi 土木 一級土木施工管理技士

Mechanical Engineer 1st Class Kankouji Sekou Kanrigishi 機械 一級管工事施工管理技士

01 10 00.70 33 - 4

Electrical Engineer 1st Class Denkikouji Sekou Kanrigishi 電気 一級電気工事施工管理技士

Communication Engineer ＡＩ・ＤＤ Sougoushu

通信 ＡＩ・ＤＤ総合種

Fire Protection Engineer Shoubou Setsubishi Koushu (Type 1 ~ 5) 消防 消防設備士 甲種（第１～５類）

3.7. PROJECT SUPERINTENDENT. A Project Superintendent shall be assigned to each task order issued to the contractor. The Project Superintendent shall be on the work site when on-site work is being performed and shall be available to the Contracting Officer or his representatives upon request.

The Project Superintendent shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. The Project Superintendent shall have a minimum of five (5) years experience as a superintendent on construction projects similar in size and scope to task orders of this contract. The Project Superintendent shall have education and licensing qualifications equivalent to Paragraph 3.6 above or as specified in the task order request for proposal.

3.8. ENGLISH SPEAKING REPRESENTATIVE. English Speaking Representative requirements are shown in Section 00 73 00. As a minimum, the English Speaking Representative shall have at least 1-year experience conducting technical interpretation between the English and Japanese languages.

4.0. EXECUTION.

4.1. BASE REGULATIONS. The Contractor, Contractor's employees, and subcontractor(s) shall become familiar with and obey all Base Regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

4.2. PRE-PERFORMANCE CONFERENCE. After award of the base contract, but prior to issuance of any task orders on the contract, the Contractor shall contact the Contracting Officer to arrange a time to discuss and develop mutual understandings relative to the development and award of task orders and the administration of the safety program, quality control program, and the scheduling of the work of the contract.

4.3. PRE-CONSTRUCTION CONFERENCE. After award of a task order, but prior to commencement of any work on site, the Contractor shall contact the Contracting Officer or the designated representative to arrange a time to discuss and develop mutual understandings relative to the administration of the safety program, the quality control program, and the scheduling of the work of the specific task order. Major subcontractors who will be engaged in the work shall also be represented at the preconstruction conference.

4.4. ORDER OF WORK.

01 10 00.70 33 - 5

The following provisions will be included in individual task orders; however, the contractor must be able to comply with these minimum requirements.

4.4.1. The Contractor shall schedule all work to cause the least amount of interference with activity operations. Permission to interrupt any activity roads or utility services shall be requested in writing a minimum of (30 calendar days) prior to the desired date of interruption. Interruptions of activity roads and utility services shall be allowed only when they will not cause interference with the operations of the activity. The Contractor shall remove and dispose, off Government property, all Contractor generated debris at the end of each shift, or more frequently if required, to keep the space usable.

Upon award of a Task Order (DD Form 1155), the Contractor shall begin and complete all required work; ready for use and including cleanup, within the time period specified on the task order. All work scheduled in occupied areas shall be accomplished in such a manner as to cause the least possible inconvenience to the occupants.

4.5 RESERVED

4.6. FIRE PREVENTION DURING CONSTRUCTION.

4.6.1. General. The Contractor shall comply with all pertinent fire prevention provisions of the US Army Corps of Engineers Manual EM-385-1-1, "Safety and Health Requirements Manual," NFPA 241, "Standard for Safeguarding Construction, Alteration, and Demolition Operations" and shall follow the activity fire regulations. Prior to commencement of welding or other hot work operations, the Contractor shall obtain approval from the activity Fire Chief.

5.0. PARTNERING. In order to most effectively accomplish this project, a partnering provision is included for possible implementation with the successful Contractor(s). Partnering is a concept of contract execution and management, which strives to draw on the strengths of the Government and the Contractor in an effort to achieve a quality project done right the first time, within budget and on schedule. It will be offered to the successful Contractor, but will not be mandatory. See Clause 52.236-5009, Partnering, in Section 00 70 00.

6.0. REQUIREMENTS TYPE CONTRACTS. Task orders will not be issued under this contract when the work directly conflicts with the scope of an installation’s requirements type contract. Task orders may be issued under this contract if the conflicting work is incidental to the overall scope of the task order.

--END OF SECTION 01 10 00. 70 33--

01 10 26.70 33 - 1

SECTION 01 10 26.70 33

CONTRACT ADMINISTRATION DATA

PART 1 GENERAL (NOT APPLICABLE)

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION

3.1 CONTRACT ADMINISTRATION

3.1.1 Contracting Officer (KO)

This contract will be administered by a Contracting Officer (KO) assigned to the U.S. Army Engineer District, Japan, APO AP 96338-5010.

3.1.2 Administrative Contracting Officer (ACO)

In accordance with the USACE Acquisition Instruction (UAI) Section 1.602-1 (100), Administrative Contracting Officer(s) (ACO's) may be delegated a part of the Contracting Officer's authority to modify Task Orders issued against this contract and perform contract administration functions under Federal Acquisition Regulation (FAR) Section 42.302, subject to the authority and limitations set forth in the appointment and delegation letter.

3.1.4 Contracting Officer's Representative (COR)

The Contracting Officer may designate one or more individuals as his/her authorized representatives in administering Task Orders issued against this contract. Refer to the clause entitled Contracting Officer's Representative (DFARS 252.201-7000) for the definition and limited authority of COR's.

3.2 DESIGNATED BILLING OFFICE

The designated billing office for this contract is:

Resident Engineer, Zukeran Resident Office U.S. Army Engineer District, Japan Unit 35132

APO AP 96374-5132

3.3 PAYMENTS

3.3.1 General

Compensation for all work performed under this contract will be made under a payment item(s) listed in each task order. The principal features of the work to be included under the payment item(s) is noted herein. Work required by the drawings and specification, and not particularly mentioned, shall be included in and paid for under the contract price for the item(s) to which the work applies. Prices and payments for the item(s) shall cover all work, complete and finished in accordance with the drawings, schedules and

01 10 26.70 33 - 2 specifications, and shall be full compensation for all work in connection therewith, including quality control and the cost of bond premiums.

3.3.2 Line Items (see Award Schedule)

--End of Section 01 10 26.70 33--

01 11 00.70 33 - 1

SECTION 01 11 00.70 33

GENERAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ENGINEERING MANUALS (EM)

EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements Manual (2014)

1.2 STATEMENT OF WORK

The work covered by these specifications and drawings, consists of furnishing labor, equipment, supplies, and materials, specified to perform all operations for the work. Work shall be accomplished in accordance with these specifications and drawings, subject to the terms and conditions of the contract. Drawings, included hereinafter, form a part of the contract documents.

1.3 KEY PERSONNEL QUALIFICATIONS

See 00 10 00.70 33 for Key Personnel Qualifications.

1.4 NOT USED

1.5 SUBSTITUTION

Any material systems specified by JIS equal to United States Standards and these specifications may be used in lieu of the systems specified.

Documentary evidence thereof shall be furnished to the Contracting Officer for approval.

1.6 PERMITS AND RESPONSIBILITIES

a. In accordance with the Clause 52.236-7, Permits and Responsibilities (NOV 1991), the Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, including the requirements of material, prefectural and local Government in Japan, and associated military installation applicable to the performance of the work. The Contractor shall be similarly responsible for all damages to persons or property that occurs as a result of his fault or negligence. These damages shall be repaired or replaces by the Contractor at no cost to the Government. The Contractor shall take proper safety and health precautions to protect all work and workers.

b. The Contractor shall submit a planned schedule of road closures to the Contracting Officer for proper coordination with the proper base personnel, and shall notify the Contracting Office in writing not less than thirty (30) calendar days for all road closures, in advance of the intended closure. No road closure will be permitted until the Contractor receives written approval from the Contracting Officer.

01 11 00.70 33 - 2

1.7 SPECIAL CONTRACT REQUIREMENTS

1.7.1 Availability of Work Site and Working Hours

Normal working hours are Monday through Friday, 0800 hours through 1700 hours. Work on Saturdays, Federal Holidays and other than normal working hours may be requested in writing three (3) calendar days in advance and shall be approved by the COR.

1.7.2 Request for Contractor's Employee Passes and Vehicle Passes

a. SECURITY REQUIREMENTS. The Contractor shall comply with the industrial security requirements of DOD facilities as applicable.

Contractor personnel requiring access to the military installation in connection with the contract may be subject to security investigation and shall be admitted to only those parts of the installation or building(s) where their presence is required. While on the job, Contractor employees shall display identification as may be required under the Special Contract Requirements entitled "Identification of Employees." Vehicles operating on the military installation are subject to search by security personnel at any time. Upon NTP, the Contractor shall furnish to the Contracting Officer the following:

b. Escort Pass: No employee or representative of the Contractor will be admitted to the site of work unless he furnishes authorized admittance to the site of work by the Resident Office. Prior to the start of on-site work the Contractor shall submit applications for base escort passes to the contracting officer for limited key employees (project manager, interpreter, project superintendent for long term passes.

Contractor through these key people and the Contracting Officer will be responsible for securing passes for all other workers, including subcontractor's employees and vehicles requiring access to the base. If requested in writing by the Contracting Officer, additional personnel data shall also be furnished.

c. Non-Escort Pass: Provide non-escort pass request, in the required format per military installation, a roster of all employees who will need access to the military installation in connection with the contract. If requested in writing by the Contracting Officer, additional personnel data shall also be furnished.

d. A list of automotive vehicles which will be used on the military installation in connection with the contract. The list shall include make, year, license number, details of insurance coverage, etc. The list of automotive vehicles shall be submitted in four (4) copies. The Contractor shall be responsible for vehicle permits issued to him and his subcontractors. When so authorized by the Contracting Officer, the Contractor may coordinate directly with the military police concerning permits for contractor-owned vehicles. Privately-owned vehicles used by Contractor personnel must be registered with the military police by the individual owners.

01 11 00.70 33 - 3

e. Upon completion of this contract, the Contractor shall return all employee and vehicle passes to the base, and obtain a certification of receipt. Final Payment will be withheld until the Contractor has returned all such passes.

1.7.3 Meetings

Weekly. A weekly progress meeting shall be conducted, with the day, time, and location to be determined at the Preconstruction Conference. The Contractor's Project Engineer, Superintendent, Interpreter, and Quality Control Manager shall attend. Representatives from the Government may include, but are not limited to, ZRO and OD. The Contractor shall be prepared to discuss work completed during the previous week, work currently in progress, and work forecasted for the following week, as well as the status of any construction issues and open action items. The contractor shall provide meeting agenda for review 24 hours prior to the meeting, take notes during the meeting and provide meeting minutes within 24 hours of the weekly progress meeting for Government review.

1.8 CONSTRUCTION SITE PLAN

Prior to the start of work, submit a site plan showing the locations and dimensions of temporary facilities (including layouts and details, equipment and material storage area (onsite and offsite), and access and haul routes, avenues of ingress/egress to the fenced area and details of the fence installation. Identify any areas which may have to be graveled to prevent the tracking of mud. Indicate if the use of a supplemental or other staging area is desired. Show locations of safety and construction fences, site trailers, construction entrances, trash dumpsters, temporary sanitary facilities, and worker parking areas. For government field office facilities reference 00 73 15 01.

1.8.1 Fencing

a. Provide fencing for construction at all open excavations and tunnels to control access by unauthorized people. Fencing must be installed to be able to restrain a force of at least 114.00 kg (250 pounds) against it.

b. If required by the COR, in drawings, or elsewhere in contract enclose the project work area and Contractor lay-down area with a 1.8m high metal fence with lockable gates and visibility screening. (similar to tennis court screening). Remove the fence upon completion and acceptance of the work.

1.9 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984).

a. The Government will make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract.

b. The Contractor, at its expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections including backflow preventers and distribution lines for each utility used. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated materials.

c. Schedule of utilities from the Government without charge:

01 11 00.70 33 - 4

(1) Water

(2) Electricity*

* Note that Japan's electrical power system has two different power frequencies, 50 Hertz (Hz) and 60 Hz, depending on the region of the country.

The dividing line is roughly defined by the Fuji River (near the western side of Mt. Fuji). The region east of this dividing line has 50 Hz power and includes Camp Zama, Sagami Depot, Sagamihara Housing Area, Yokota AB, Yokosuka NB, NAF Atsugi, Misawa AB, Camp Fuji, and Kamiseya Naval Facility among others. The region to the west has 60 Hz power and includes MCAS Iwakuni, Sasebo NB, and all of Okinawa among others.

[FAR 52.236-14]

1.10 AVAILABILITY OF SANITARY FACILITIES

No toilet facility is available for Contractor's use unless noted elsewhere in the contract or requested by the Contractor and approved by the COR.

1.11 SAFETY REQUIREMENTS

The Contractor's work shall conform to the requirements of Safety and Health Requirements Manual EM 385-1-1 unless otherwise indicated in this section. Safety submittals shall be in accordance with Section 01 35 26.

The Contractor shall maintain an accident prevention plan system in accordance with Corps of Engineers Safety Manual EM 385-1-1.

1.12 DISPOSAL OF MATERIAL

Reference 01 57 20.00 para 3.7

1.13 OPEN FLAME AND WELDING

The Contractor shall submit a request for open flame work permits to the Base Fire Department for approval. The Contractor shall describe the work to be performed to the Fire Department representative at the work site. The Base Fire Department and Representative of the Contracting Officer shall be notified during hours of 0800 through 0900, Monday through Friday, prior to commencement of open flame work. Open flame work will not begin without approval of the Contracting Officer's Representative (open flame and welding permit) or until the Fire Department arrives at work site if required.

1.14 CONSTRUCTION SCHEDULE

See Section 01 32 01.00 10 Project Schedule.

1.15 CONTRACTOR FURNISHED MATERIAL AND WORKMANSHIP

The Contractor shall furnish all materials necessary for performance of the work of this contract unless otherwise specified. Materials procured shall be new and shall meet any specifications and standards listed in these specifications. If no specification for a material needed to perform this contract are stated, the material shall be new, of acceptable industrial grade and quality, equal to or better than the manufacturer's original equipment for equipment being repaired or replaced, and will be compatible with existing materials and systems.

All materials provided under this contract shall be free of asbestos, lead in paint and PCB. The Contracting Officer reserves the right to

01 11 00.70 33 - 5 request submittal of any material being provided under this contract.

The Contracting Office shall make the final determination of the acceptability of any material used on this contract.

1.16 CLEAN UP

The Contractor shall at all times keep the work area, including storage areas used by him, tidy and free from accumulation of waste material or rubbish, and prior to completion of the work, remove any rubbish from the premises. All tools, equipment and materials not the property of the Government shall be removed from the premises and properly disposed of off Government premises. Upon completion of the work, the Contractor shall notify the Government representative for final inspection and acceptance.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

-- End of Section 01 11 00.70 33 --

Contractor Letterhead

FROM:

TO:

SUBJECT: Authorization for Unescorted Base Access

1. The following persons require base pass access for Contract No. XXX, Kadena Air Base, Okinawa, Japan. The individuals are working for Contractor Name, prime contractor working for the U.S. Army Corps of Engineers, Japan Engineer District, Zukeran\Kadena Resident Office, Okinawa, Japan. The following information is provided:

Base(s): Kadena Air Force Base Duration: Not to exceed 12 months Days of the week: Monday – Sunday Hours: 0600 – 2400 hours

FPCON: B

Escort Authority: None Personnel Information: Please see chart below

NAME

(Last, First/A-Z order)

CITIZENSHIP/

PASSPORT #

CURRENT ADDRESS Vehicle

Information

1a. Use This Table for Non-Japanese Citizens

NAME

Last, First

CITIZENSHIP/

PASSPORT #

CURRENT

ADDRESS

Visa

Type

Visa

Duration

Pass

2. I am aware of the rules and regulation as stated in USFJINST 31-204 and KABI 31-101 concerning unescorted base access to the installation. If you have any questions, please feel free to contact me at Phone #, Name.

Encls Name ( who authorized to sign)

CONTRACTORS LETTERHEAD

SUBJECT: USFJ Form 98EJ, Temporary Base Pass Request

1. On behalf of the U.S. Army Corps of Engineers, Japan Engineer District, I would like to request a Temporary Base Pass, USFJ Form 98EJ, for persons on the attached. All required information and supporting documentation is provided herein.

2. Required Information: Company Name was awarded a U.S. Government Contract;

Contract No. W912HV-, Title. The contract was awarded by the U.S. Army Corps of Engineers. Access is requested from XX 2016 until XX 2016 (Not to exceed 12 months).

Attached is documentation for persons requiring passes to accomplish this contract.

a. Installation requiring access: Kadena Air Base, Okinawa

b. FPCON needing access: Request listed contractor personnel be authorized through Alpha, Bravo and Charlie Conditions.

c. Specific days and times requiring access: 0600-2400 hours Monday thru Sunday to complete work under this contract.

d. Escort authority: No

e. Additional Information: See attached sheets.

f. Provide this information for Non-Japanese Citizens.

Last, First

CITIZENSHIP/

PASSPORT #

CURRENT

ADDRESS

Visa

Type

3. If approved, I will inform the recipient on the purpose of using the pass for official use only.

4. If you need additional information, please contact me at ######## or email address.

Name ( who authorized to sign)

SUBJECT: *

SUBJECT: Request for individual personnel Installation Access to Torii Station

Enclosure: (1) AJ FORM 47

(2) Proof of Identity, citizenship, and legal Entry into Japan

(3) Vehicle registration certificate copies

(4) Property damage insurance policy copies

(5) Compulsory insurance policy copies

1. Request the personnel listed below to have access to Torii Station for Contract No. W912HV-####, Titile, Torii Station, Okinawa, Japan. The contract was awarded to Company name by the U.S. Army Corps of Engineers.

Duration:

Escort Authority: NO

1a. Use this table for Non-Japanese Citizens and provide document hardcopies.

LAST, First

CITIZENSHIP/

PASSPORT #

DUTY/ PHONE Visa

Type

2. The above individual(s) is/are not authorized escort authority or privileges.

3. As the requesting official I understand and accept all responsibilities and actions of the above individual(s) while they are on Torii Station. If approved I will counsel the recipient on the purpose of using the pass for official business only.

4. Point of contact for this request is Name, email add and phone number.

Signature Company name

No. Name: LAST, First Duty Position Office Phone

SUBJECT: Request for individual personnel Installation Access to Torii Station (Temporary)

1. Request the personnel on the attached, USAG-J Form 1529, to have access to Torii Station for Contract No.#### Torii Station, Okinawa, Japan. The contract was awarded to Contractor Name by the U.S. Army Corps of Engineers.

Destination: Project No. & Title, Torii Station Time Period: 19 Jan 2016 – 18 July 2016 (No more than 6-months)

2. The attached fifteen (15) individual(s) are not authorized escort authority or privileges.

2a. Use This Table for Non-Japanese Citizens.

CITIZENSHIP/

PASSPORT #

CURRENT

ADDRESS

Visa

Type

3. As the requesting official I understand and accept all responsibilities and actions of the above individual(s) while they are on Torii Station. If approved I will counsel the recipient on the purpose of using the pass for official business only.

4. Point of contact for this request is Phone #, Name, e-mail address.

SUBJECT: Request for Base Activity Pass

Ref: (a) MCBJO 5512.3B

Encl: (1) Base Pass Application(s)

(2) Background Records Check

(3) Proof of Identity, Citizenship, and Legal Entry into Japan

1. In accordance with reference (a) and Contract No.W912HV#######, Title, Okinawa, Japan, on behalf of Contractor’s name, the individual(s) listed, I request base access as indicated below.

Camp(s): Foster

Dates: Not to exceed12 months Days of the Week: Mon-Sun

FPCON: B

Hours: 0400-2400 Escort Authority: No

2. Access is requested for the below individual for the purpose of Supervision and coordination for the subject contracts, Suppliers, and Temporary Labor of the subject contract.

List Names for Japanese Nationals all others use table below.

2a. Use This Table for Non-Japanese Citizens

CITIZENSHIP/

PASSPORT #

CURRENT

ADDRESS

Visa

Type

3. I understand that if there is a mistake in this request, a new pass may not be issued sooner than 180 days from the time the last pass was issued.

4. If you need additional information, please contact me at ######## or email address.

SECTION 01 32 01.00 10

PROJECT SCHEDULE

for LARGE TASK

ORDERS

01/16

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

AACE 29R-03 (2011) Forensic Schedule Analysis

AACE 52R-06 (2006) Time Impact Analysis - As Applied in Construction

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Administration -- Progress, Schedules, and Network Analysis Systems

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submittals with an "S" are for inclusion in the Sustainability

Notebook, in conformance to Section 01 33 29 SUSTAINABILITY REPORTING.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Project Scheduler Qualifications; G

Preliminary Project Schedule; G

Initial Project Schedule; G

Periodic Schedule Update; G

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of 2-years experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification. Representative must have a comprehensive knowledge of CPM scheduling principles and application.

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

2.1.1 Government Default Software

The Government intends to use Primavera P6.

2.1.2 Contractor Software

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available. The software routine used to create the required sdef file must be created and supported by the software manufacturer.

2.1.2.1 Primavera

If Primavera P6 is selected for use, provide the "xer" export file in a version of P6 importable by the Government system.

2.1.2.2 Other Than Primavera

If the contractor chooses software other than Primavera P6, that is compliant with this specification, provide for the Government's use two licenses, two computers, and training for two Government employees in the use of the software. These computers will be stand-alone and not connected to Government network. Computers and licenses will be returned at project completion.

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to

FAR Clause 52.236-15, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel must actively participate in its development. Subcontractors and suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool. Use the Critical Path

Method (CPM) of network calculation to generate all Project Schedules.

Prepare each Project Schedule using the Precedence Diagram Method (PDM).

3.2 BASIS FOR PAYMENT AND COST LOADING

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a contract CLIN must equal the value of the CLIN.

3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading.

Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

3.2.2 Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the Contracting Officer may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods.

Less than 2 percent of all non-procurement activities shall have Original

Durations (OD) greater than 20 work days or 30 calendar days.

3.3.4 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.5 Mandatory Tasks

Include the following activities/tasks in the initial project schedule and all updates.

a. Submission, review and acceptance of SD-01 Preconstruction Submittals

(individual activity for each).

b. Submission, review and acceptance of features require design completion

c. Submission of mechanical/electrical/information systems layout drawings.

d. Long procurement activities

e. Submission and approval of O & M manuals.

f. Submission and approval of as-built drawings.

g. Submission and approval of DD1354 data and installed equipment lists.

h. Submission and approval of testing and air balance (TAB).

i. Submission of TAB specialist design review report.

j. Submission and approval of fire protection specialist.

k. Submission and approval of Building Commissioning Plan, test data, and reports: Develop the schedule logic associated with testing and commissioning of mechanical systems to a level of detail consistent with the contract commissioning requirements. All tasks associated with all building testing and commissioning will be completed prior to submission of building commissioning report and subsequent contract completion.

l. Air and water balancing.

m. Building commissioning - Functional Performance Testing.

n. Controls testing plan submission.

o. Controls testing.

p. Performance Verification testing.

q. Other systems testing, if required.

r. Contractor's pre-final inspection.

s. Correction of punch list from Contractor's pre-final inspection.

t. Government's pre-final inspection.

u. Correction of punch list from Government's pre-final inspection.

v. Final inspection.

3.3.6 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.7 Standard Activity Coding Dictionary

Use the activity coding structure defined in the Standard Data Exchange

Format (SDEF) in ER 1-1-11. This exact structure is mandatory. All

Activity Codes shall be developed and assigned to activities as detailed herein. A template SDEF compatible schedule backup file is available on the QCS web site: http://rms.usace.army.mil.

The SDEF format is as follows:

http://rms.usace.army.mil/

Field Activity Code Length Description

1 WRKP 3 Workers per day

2 RESP 4 Responsible party

3 AREA 4 Area of work

4 MODF 6 Modification Number

5 BIDI 6 Bid Item (CLIN)

6 PHAS 2 Phase of work

7 CATW 1 Category of work

8 FOW 20 Feature of work*

*Some systems require that FEATURE OF WORK values be placed in several activity code fields. The notation shown is for Primavera P6. Refer to the specific software guidelines with respect to the FEATURE OF WORK field requirements.

3.3.7.1 Workers Per Day (WRKP)

Assign Workers per Day for all field construction or direct work activities, if directed by the Contracting Officer. Workers per day shall be the average number of workers expected each day to perform a task for the duration of that activity.

3.3.7.2 Responsible Party Coding (RESP)

Assign responsibility code for all activities to the Prime Contractor, Subcontractor(s) or Government agency(ies) responsible for performing the activity.

a. Activities coded with a Government Responsibility code include, but are not limited to: Government approvals, Government design reviews, environmental permit approvals by State regulators, Government

Furnished Property/Equipment (GFP) and Notice to Proceed (NTP) for phasing requirements.

b. Activities cannot have more than one Responsibility Code. Examples of acceptable activity code values are: DOR (for the designer of record);

ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for USACE).

3.3.7.3 Area of Work Coding (AREA)

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

Activities cannot have more than one Work Area Code.

Not all activities are required to be Work Area coded. A lack of Work Area coding indicates the activity is not resource or space constrained.

3.3.7.4 Modification Number (MODF)

Assign a Modification Number Code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by Contracting Officer. Key all Code values to the Government's modification numbering system. An activity can have only one Modification

Number Code.

3.3.7.5 Bid Item Coding (BIDI)

Assign a Bid Item Code to all activities using the Contract Line Item

Schedule (CLIN) to which the activity belongs, even when an activity is not cost loaded. An activity can have only one BIDI Code.

3.3.7.6 Phase of Work Coding (PHAS)

Assign Phase of Work Code to all activities. Examples of phase of work are procurement phase and construction phase. Each activity can have only one

Phase of Work code.

a. Code proposed fast track design and construction phases proposed to allow filtering and organizing the schedule by fast track design and construction packages.

b. If the contract specifies phasing with separately defined performance periods, identify a Phase Code to allow filtering and organizing the schedule accordingly.

3.3.7.7 Category of Work Coding (CATW)

Assign a Category of Work Code to all activities. Category of Work Codes include, but are not limited to construction submittal, procurement, fabrication, weather sensitive installation, non-weather sensitive installation, start-up, and testing activities. Each activity can have no more than one Category of Work Code.

3.3.7.8 Feature of Work Coding (FOW)

Assign a Feature of Work Code to appropriate activities based on the

Definable Feature of Work to which the activity belongs based on the approved QC plan.

Definable Feature of Work is defined in Section 01 45 00.00 10 QUALITY

CONTROL. An activity can have only one Feature of Work Code.

3.3.8 Contract Milestones and Constraints

Milestone activities are to be used for significant project events including, but not limited to, project phasing, project start and end activities, or interim completion dates. The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or effect network logic are prohibited.

No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the Contracting Officer for approval on a case by case basis.

3.3.8.1 Project Start Date Milestone and Constraint

The first activity in the project schedule must be a start milestone titled

"NTP Acknowledged," which must have a "Start On" constraint date equal to the date that the NTP is acknowledged.

3.3.8.2 End Project Finish Milestone and Constraint

The last activity in the schedule shall be a finish milestone titled "End

Project."

The project schedule must be constrained to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "End Project" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the

"End Project" milestone float calculation reflects negative float on the longest path. The Government is under no obligation to accelerate

Government activities to support a Contractor's early completion.

3.3.8.3 Interim Completion Dates and Constraints

Constrain contractually specified interim completion dates to show negative float when the calculated late finish date of the last activity in that phase is later than the specified interim completion date.

3.3.8.3.1 Start Phase

Use a start milestone as the first activity for a project phase. The start milestone shall be called "Start Phase X" where "X" refers to the phase of

3.3.8.3.2 End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

3.3.9 Calendars

Schedule activities on a Calendar to which the activity logically belongs.

Develop…